Reporting to the Managing Director, Cultural Services (MD), the Assistant Director, Cultural Services (AD) is a key member of the management team within the Cultural Services Division, overseeing operational and financial implementation of cultural policies, providing coverage support for the MD with a focus on efficiency, effectiveness and strategic planning to advance City’s role in creating opportunities for the development of a diverse range of cultural activities. This senior leadership position manages the development of, and community engagement for, cultural policies through planning, directing and overseeing identified aspects of Cultural Services operations, such as the Grants Program.
Working collaboratively with the MD, the AD is responsible for planning policy/program development, management and implementation; co-ordination and integration of internal/external projects and initiatives; supervision of staff to ensure program continuity and flexibility to meet emerging needs. The AD will be involved in hiring, termination, coaching, evaluation, professional development, discipline, and representing the Employer in the grievance process. The position supports the MD for the overall efficient and sustainable operations of Cultural Services.
Cultural Services develops and manages arts and cultural support policy, grants and awards programs, participates in the City's planning processes to ensure art in the public realm and development of an array of cultural facilities. The City collection of art and artifacts is valued at $245 million.
As a member of Cultural Services’ Management Team, this position leads a diverse group of unionized and non-unionized staff including support positions and senior level professionals.
The AD liaises considerably with external clients and agencies, including Council Advisory Committees, other levels of government, non-profit organizations and foundations, private sector community consultants and other relevant stakeholders to develop effective implementation of CS’s cultural policies. Other key contacts are senior leaders in Community Services, including Vancouver Civic Theatres, and other City Departments such as Finance, Human Resources and Facilities.
Develops strategies, operating and project plans, standard operating procedures, targets and measures for business areas, including operations, facilities and IT
Provides strategic leadership and advice to Cultural Services with the objective of adding value and optimizing costs
Responsible for developing department budget based upon priorities for MD approval and a plan for monitoring and adhering to established budget
Oversees asset management of the City-owned and city owned and operated facilities
Responds to Corporate Reporting requirement – budgets, services plans, corporate plan goals, emergency management, labour management and Occupational Health and Safety etc.
Establishes and administers capital and operating budgets and ensures cost efficiencies, return on investment and risk management
Oversees Grant Program which distributes over $12 million in grants annually, ensuring processes and procedures are followed and that staff are collecting appropriate related data and statistics required by the business
Analyzes data, identifies trends, evaluates current processes and makes changes necessary to improve or enhance processes
Oversees various cultural projects, and collaborates on integrated cross-departmental solutions and initiatives
Works strategically with the Director of Operations to maintain knowledge of departmental finances, positions and staff metrics such as attendance and sick time. Uses data for succession planning discussions.
Anticipates and analyzes trends in business and assesses the impact of emerging trends or upcoming needs in order to add value and increase revenues
Provides leadership to, and directly manages professionals including hiring, termination, discipline, performance, and attendance management. Motivates, engages and directs staff, develops goals and identifies training and development needs for and with staff.
Provides leadership and management on all work involving contractors and consultants, such as reviewing service level agreements for conformance with all applicable standards, cost effectiveness, managing performance and deliverables
Represents MD at various Board and/or Committee Meetings, City Council, CMT as needed and provides departmental coverage as required
Performs other duties as assigned
Education and Experience:
University graduation in Business Administration, Finance, Commerce or other related area is required. A minimum of ten (10) years of related experience with at least five (5) years in senior management, experience managing in a unionized environment is a big asset
Working in a corporate, non-profit, or institutional environment at an intermediate or senior level, with increasing responsibility for complex budgets, business strategy and/or project and business planning-related work with demonstrated experience leading and managing staff
Demonstrated experience working in or with the government, non-profit sector, philanthropic foundation, social enterprise or other voluntary or community organizations on complex social, economic, or other issues
Knowledge, Skills and Abilities:
Demonstrated leadership skills and the ability to make decisions and manage staff in a unionized environment with collective agreements
Demonstrated ability to effectively manage a wide range of high-profile projects
Demonstrated experience and expertise in financial planning, controls and policies and procedures
Strong business sense with a strategic, conceptual and operational orientation
Skilled in conflict resolution and the ability to collaborate with colleagues in ways that is founded in good judgement and supports collaboration, problem solving and planning and to present solutions in clear and compelling terms
Superior written communication, verbal communication and presentation skills, as well as a high level of competency in office productivity tools and technology
Excellent organisational skills, with the ability to concurrently manage multiple tasks and competing priorities
High level of proven project and business planning, business analysis, business case preparation/evaluation
Ability to work with and support the City’s Policy Councils/Advisory Board, various levels of government, non-profit organizations and other community stakeholders and professionally represent the City of Vancouver and Cultural Services
Application Close: July 9, 2017
The City of Vancouver is always interested in adding high performing team members to its staff. If you would like to be considered for this exciting and impactful career opportunity, please apply on our careers site at www.vancouver.ca.
The City of Vancouver is striving to become the greenest city in the world by 2020 and we are proud to be one of BC's Top Employers, Canada's Best Diversity Employers, and one of Canada's Greenest Employers. With employees that have helped Vancouver consistently rank as one of the world's most livable cities, the City values a diverse workforce which represents the vibrant community we so proudly ...serve.Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.