The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
This is a temporary position in the Office of Facilities, supporting space planning and analysis for the UW School of Medicine (SoM).
The Planner/Analyst serves as a flexible resource that works independently to gather, examine and analyze data related to the SOM's administrative, research and teaching space. The Planner/Analyst applies appropriate data to the needs expressed to develop options, identify risks and rewards and communicate that information to key decision makers for their deliberation. This position provides research and analytical support on issues that relate to physical planning and space management. The Planner/Analyst is the lead role in planning, drafting and executing highly sensitive communications to department chairs, faculty, administrators, and associated staff regarding space assignment, renovation plans, roles and responsibilities, and relocation logistics.
The school's research and teaching facilities are large and varied. These Facilities include bio-medical research, high level biohazard containment, animal facilities, professional teaching space and administrative offices. Projects require familiarity with essential infrastructure, equipment and materials to enable informed analysis of space needs and opportunities. Analyses and plans may involve multiple and sequential space reassignments and relocations. Quality control of data is essential, including correction of errors in space assignments, identification of errors in use type and budget assignment and floorplan diagrams in UW's SIMS space database as a primary data source. Use of data for analyses and reporting requires collaboration and coordination with the UW Office of Planning and Budgeting, UW Capital Projects Office, UW Office of Management Accounting and Analysis, School of Medicine Finance and School of Medicine Office of Research and Graduate Education. Discussions and communications regarding space needs and space commitments are highly sensitive. The Planner/Analyst works with internal leadership, department chairs, faculty leaders and administrative leaders with exceptional political awareness, tact, and diplomacy.
The Planner/Analyst must work with external vendors to procure furnishings, move services and other related functions for small and large-scale projects.
RESPONSIBILITIES: Space Management and Analysis
Develop space analysis and reports. Consult with involved departments, apply relevant policies and regulations, examine and analyze data and records, apply institutional practices and procedures. Prepare data tables, detailed space schematics, other graphics and written summaries for management and/or departments.
Develop and provide assessments and models/options for consideration by the SoM management and/or departments.
Develop internal agreement documents between the SoM and departments governing scope, pricing, timeline and roles associated with renovation and other small-scale projects.
Monitor implementation of decisions to ensure alignment with agreements.
Develop detailed space plans, including furnishing options, for departmental and Dean's Office projects. Initiate and oversee vendor relations, purchasing processes for furnishings involving various financial models and associated policies and procedures.
Responsible for overseeing and coordinating the planning and execution of facilities renovations and small scale projects primarily at the SoM South Lake Union complex.
Coordinate planning efforts with front-end and back-end stakeholders to ensure that planning objectives and project deliverables are clearly defined and lead to the successful completion of project work, on time and within authorized budgets.
Assists in the development and implementation of long-term capital improvement plans for individual facilities and for the entire organization.
Advises senior management on space planning and related project matters.
Ability to initiate, establish and foster communication and teamwork by maintaining a positive, cooperative and productive work atmosphere with the ability to establish and maintain effective working relationships within a diverse population.
Bachelor's degree in business management, architecture, interior architecture, or related field, plus 4-5 years of experience.
- - Strong written and verbal communication skills; able to interpret and communicate complex policies and procedures to others and apply significant tact and diplomacy at all times. - Ability to work with speed and accuracy with both spatial diagrams and numeric data using graphical, database, spreadsheet and word processing tools. - Ability to work independently with a high degree of reliability, accuracy and productivity. - Ability to exercise independent judgment effectively in decision-making processes. - Demonstrated experience in successful handling of multiple projects with critical deadlines. - Demonstrated experience working in large, highly structured environments with complex teams. - Demonstrated ability to maintain harmonious working relationships. - Enthusiastic worker with a willingness to learn.
Experience in space management in a consensus based organizational structure.
Experience in bench laboratory operations and/or facilities planning.
Experience in procurement and vendor management.
Specific working knowledge of the University of Washington's Capital Projects Office and/or the Capital Resource Planning Unit of the Office of Planning and Budgeting
CONDITIONS OF EMPLOYMENT:
Must be able to work extended and flexible hours as needed for major projects and deadlines. Must be able to independently travel to and meet at diverse campus and offsite locations. Work involves assessment of older facilities and furnishings as well as new or incomplete constructed sites and furnishings.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.