West Basin Municipal Water District (West Basin) is a California Special District that provides potable and recycled water to local public and investor-owned utilities in the coastal area of Los Angeles County. West Basin serves a population of nearly one million residents in 17 cities and unincorporated areas along the coastal corridor from Palos Verdes to Malibu. West Basin is a national leader in water recycling, conservation, ocean-water desalination exploration, water resource management, and education programs. West Basin, headquartered in Carson, is governed by an elected five-member Board of Directors and is a member agency of the Metropolitan Water District of Southern California.
West Basin operates a major water recycling facility and three satellite locations, including the Edward C. Little Water Recycling Facility in El Segundo, the largest treatment facility of its type in the world providing nearly 40 million gallons of water each day to over 300 sites through 100 miles of pipelines. West Basin utilizes various advanced treatment processes to produce five types of high quality "designer" recycled water used for commercial, industrial and irrigation purposes. West Basin is also researching environmentally responsible ocean-water desalination and currently operates a Water Education Center in Redondo Beach.
West Basin is seeking an experienced Buyer who, under general direction, will independently perform purchasing transactions for a variety of materials, supplies, services, and equipment for departments in accordance with West Basin standards and policies and all applicable legal requirements. The Buyer will source and negotiate within established authority the purchase of goods, services and materials; create solicitations for both goods and contracted services; and will perform related duties as assigned.
Key responsibilities are:
Performs a variety of procurement related duties in the review, sourcing, negotiation, and receipt of goods and services to ensure they comply with West Basin’s procurement policy, rules, regulations and guidelines.
Receives and analyzes assigned purchase requisitions for compliance with West Basin standards and ensures information is complete, accurate and order parameters are clear and understood; confers with departments to obtain additional required information and resolve questions regarding specifications and scope of work statements.
Contacts vendors by telephone, fax, e-mail, or mail to obtain quotations on price, terms and delivery schedules; when necessary and/or desirable, researches and develops new, expanded or alternative sources of supply.
Prepares both formal and informal solicitation packages for posting on West Basin’s online bid system; evaluates solicitation responses, performs price/cost analyses and assesses the quality and suitability of supplies, materials and equipment; recommends alternate products, commodities or methods to departments when appropriate; summarizes solicitation responses and prepares solicitation process documentation and reports; determines low bid or lowest responsible bidder and selects appropriate vendor or supplier; negotiates prices and terms, subject to management approval.
Coordinates bid questions received for assigned requisitions, contact project managers and Procurement Officer to address specific and business related questions; and prepares addendums to the solicitation.
Creates contracts and purchase orders for assigned requisitions; processes revisions to purchase orders; and prepares and issues releases on blanket purchase orders and contracts.
Participates in studies, when necessary, to determine new or better sources of supply for products, services and commodities within areas of assigned responsibility; and interviews vendors to evaluate products and services to obtain comparative information for use in developing proposals.
Confers with departments to resolve problems relating to substitutions, equivalents, delivery schedules, and vendor problems; follows up on purchase orders to ensure products are received in a correct and timely manner; conducts research with vendors and others to resolve invoice disputes; and drafts vendor correspondence and documents based on notes or data.
Periodically reviews blanket purchase orders and agreements and makes recommendations on action in West Basin’s best interests.
Coordinates the execution of the final purchase orders or agreements and tracks the progress in staff logs; is responsible for assembling final purchase order and agreement packages and record filing.
Enters purchase order or agreement information into the financial management system.
Trains new or transferred employees on the department’s financial management system and responds to system related problems and operational questions from end users.
Generates purchasing reports upon request; and coordinates the execution of legal documents of a variety of parties.
Performs special projects and assignments, and related duties as assigned.
The ideal candidate will have:
Education and experience equivalent to a Bachelor’s degree from an accredited college or university with major course work in supply chain management, business administration, public administration, finance, operations management or a related field; and two years of professional experience in purchasing a variety of supplies, materials, services, and equipment; or an equivalent combination of training and experience. Experience in a governmental public setting is desirable.
Knowledge of the principles, practices, methods, and techniques of public agency purchasing, including competitive bidding procedures.
Knowledge of applicable West Basin and state laws and regulations governing West Basin purchasing activities; recordkeeping practices and procedures related to a purchasing function; principles and practices of sound business communication.
Ability to operate a computer and word processing, spreadsheet, and other standard software.
Ability to define issues, analyze information and problems, evaluate alternatives and develop sound conclusions and recommendations.
Ability to present proposals and recommended courses of action clearly and logically; organize and set priorities; make sound judgments within established guidelines.
Excellent communication skills, both orally and in writing.
Ability to prepare clear, accurate and concise records and reports.
The ability to establish and maintain cooperative working relationships with West Basin employees and officials at all levels of the organization; and use tact, discretion and diplomacy in dealing with customers, contractors and vendors.
Possession of a valid Class C California Driver's License and proof of an acceptable driving record are required at time of appointment and as a condition of continued employment. Employee may be required to use his or her own vehicle with mileage reimbursed at the standard IRS rate.
One vacancy is currently available. The salary range is $64,522 - $80,652 annually, depending on qualifications. The position is eligible for benefits.
Apply by: July 25, 2017. Apply online at: www.westbasin.org. For questions or additional information, please contact: West Basin Municipal Water District, Human Resources Department, 17140 S. Avalon Boulevard, Suite 210, Carson, CA 90746, (310) 660-6228. Email: email@example.com.
Resumes will not be accepted in lieu of a completed West Basin Online Application and Supplemental Questionnaire. The most qualified applicants will be invited to participate further in the screening process, which will include a panel interview.
West Basin Municipal Water District is a California Special District that provides potable and recycled water to local public and investor-owned utilities in the coastal area of Los Angeles County. The District serves a population of nearly one million residents in 17 cities and unincorporated areas along the coastal corridor from Palos Verdes to Malibu. West Basin is a national leader in water r...ecycling, ocean-water desalination, conservation, water resource management, and education programs. The District is governed by an elected five-member Board of Directors and is a member agency of the Metropolitan Water District of Southern California.The District operates a major water recycling facility and three satellite locations, including the Edward C. Little Water Recycling Facility, the largest treatment facility of its type in the world providing nearly 40 million gallons of water each day to over 300 sites. West Basin utilizes various advanced treatment processes to produce five types of high quality “designer” recycled water used for commercial, industrial and landscape purposes. The District is also researching environmentally responsible ocean-water desalination and currently operates a Water Education and ocean-water desalination demonstration facility in Redondo Beach, California.