Reporting to the Vice President for Administration and Chief Financial Officer, the Finance Analyst and Chief of Staff (FACS) is responsible for facilitating the work of the Vice President, coordinating planning and execution of both routine operations and strategic initiatives, and integrating cross-departmental planning. The FACS performs a broad range of analyses, drafts reports, supports meetings and planning processes, and serves as a representative of the Vice President. The FACS will work closely with the Vice President/CFO and the Executive Assistant to the Vice President, to coordinate and support the work of the Vice President’s staff. The successful candidate must be a self-starter, demonstrate the ability to work independently and collaboratively, possess a strong history of financial analysis and report writing, exhibit an appropriate sense of urgency in completing assigned responsibilities, and be focused on institutional priorities.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
Develop and manage master calendar of planning, reports, and deadlines for administrative/finance functions
Coordinate preparation of a broad range of documents and reports for internal use and the Board of Trustees, working with the Vice President/CFO and the Vice President’s staff
Conduct planning studies and related research, as required, to support planning and decision-making processes
Research and assist in the preparation of materials for use by Vice President/CFO; prepare related summaries, analysis, and other background materials
Prepare financial reports with analysis, conclusions, and recommendations to implement more effective administrative/operational strategies
Serve as a liaison to other functional areas of the College, including the Provost’s Office, Human Resources, Financial Planning, and College Advancement, to share information and address issues
Prepare memoranda, policy documents, presentations, and related materials
Working with the Executive Assistant to the Vice President, coordinate or lead meetings of the Vice President’s staff, including preparing agendas, meeting notes, and action items; contribute to division and department strategy
Staff functional committees and working groups, including preparing agendas, meeting notes, and action items
Develop metrics to track operational results to support planning, evaluation, and decision making
Participate on search committees for administrative staff within the administrative/finance function
Coordinate the execution of strategic initiatives with the VP’s functional area and may lead certain parts of the process
Assess inquiries directed to the Vice President/CFO, determine the proper course of action, and delegate on behalf of Vice President/CFO to the appropriate individual to manage
Ensure all administrative/operational issues are addressed properly, efficiently and judiciously, and keep track of progress until resolved
Develop effective working relationships with members of an increasingly diverse community, including students, faculty, staff, parents, and alumni
Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice
Bachelor’s degree or the equivalent in education and experience; advanced degree preferred
Five years of experience in planning, finance or operational management preferred, ideally at an academic institution
Demonstrated financial analysis and project management skills
Strong experience with Microsoft Word and PowerPoint, as well as advanced proficiency in Excel to develop routine and complex financial reports, comparisons, impacts, and/or projections as demonstrated by previous work history
Excellent written and oral communication skills
Proven track record of effectively interacting with senior leadership
Ability to work strategically and collaboratively across departments
Effective, versatile, and action-oriented
Demonstrated ability to work independently, manage multiple tasks among competing priorities, and meet deadlines
Ability to handle confidential information with utmost discretion
Duties require interactions with trustees, administrators, faculty, staff, students, and visitors.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Position involves extensive sitting, although frequent movement is necessary. Occasion lifting is required. Regular computer usage involving repetitive hand/wrist motion is also necessary. Position requires scheduling flexibility, with periodic evening and weekend hours.
Interested candidates should apply electronically by clicking the "Apply Now" button on the Colby College website. Please submit a letter of interest including salary requirements, resume, and the contact information of three professional references. Materials should be addressed to:
Financial Analyst and Chief of Staff - Search Committee Office of Human Resources Colby College 5500 Mayflower Hill Waterville, ME 04901-8855
A review of applications will begin immediately and will continue until the position is filled.
Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination.Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the cultural and ethnic diversity of our college.
For more information about the College, please visit our website:www.colby.edu.
Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 58 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust o...pportunities to prepare students for postgraduate success. Colby is home to a community of 2,000 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.
Under the leadership of president, David A. Greene, Colby is building on this strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This chapter includes plans for creating innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics.