Our client is seeking a Property Manager to manage a portion of a 3 million square foot, state-wide shopping center, office and industrial portfolio.
Position Overview: The Property Manager is responsible for achieving the financial and operational goals established for the property. This position is also accountable for ensuring the optimum operational and financial performance of the property, including collections, tenant services, maintenance, revenue enhancing and other capital improvements, contracted services, administration and reporting, and safety and legal compliance. The Property Manager is responsible for complying with all state, federal and/or local laws relating to the management of the property.
DUTIES AND RESPONSIBILITIES Physical Property Management •Conduct property Inspections •Manage the physical plant (i.e., roof, security, lighting, parking, dumpster, landscaping, etc.) •Work in conjunction with insurance providers to eliminate potential liability •Facilitate signage and ensure compliance with signage criteria •Obtain competitive bids for service contracts and maintenance items •Negotiate vendor contracts, supervise work, review and approve all contracts, lien waivers, and requests for payment. •Facilitate strategic operational goals for the assigned centers •Implement operational and compliance protocols •Assure compliance with zoning, environmental, sign codes, site plan and other relevant use regulations and be aware of REA/OEA agreements, •Implement a preventive maintenance program geared to the specific needs of the properties •Work with internal groups to identify and implement long term capital programs •Handle 24-hour emergency on-call response Reporting •Prepare monthly management reports (management narrative, variance, property inspection, etc.) •Disclose future or potential problems at center •Attend meetings and/or conference calls to discuss assigned centers as scheduled •Adhere to key performance indicators as established by company management Marketing •Facilitate implementation of marketing and promotional programs •Identify opportunities to enhance positioning of a given center in its market Accounting and Fiscal Management •Handle collection of rents and other charges •Review/approve/code invoices •Prepare budgets and perform variance management •Authorize property expenditures and manage expenses within defined limits of authority •Identify NOI enhancements through expense management & identification of revenue opportunities •Review tenant ledgers for discrepancies •Work with accountants to prepare monthly financial statements and to calculate annual escalations of common area, insurance, and taxes on each property for appropriate tenant billing Tenant & Community Relations •Serve as Landlord representative in dealings with the various tenants •Ensure tenant compliance with lease requirements •Help coordinate Landlord Work required for new leases •Deliver space to new tenants •Solicit/monitor tenant sales •Address tenant work orders and operations issues (i.e., roof leaks, plumbing, etc.) on a timely basis •Prepare CAM escrow adjustment letters •Review/send out tenant statements •Prepare default notices for delinquent tenants •Evaluate and process tenant requests (i.e., SNDAs, assignments, consents, etc.) •Coordinate legal action as necessary in concert with legal department •Participate in mediation/tenant hearings for evictions/defaults •Interact with city/county officials on operational matters
QUALIFICATIONS •Bachelor’s Degree is preferred •Hawaii Real Estate license preferred and may be required within one year of hire •At least 3 years of shopping center property management •CSM/CPM certification preferred •Software skills: MS Office (required), JD Edwards (preferred)