The Executive Assistant, Governance & Development, is responsible for the administrative support of the Board of Trustees and the development activities within the Office of Institutional Advancement and the Office of the President. The ideal candidate is a team player, possesses sound judgment, discretion, organization, and strong attention to detail. This position provides essential support to the advancement of the College through supporting college governance and fundraising. This position is full-time exempt and reports Vice President of Institutional Advancement.
Board of Trustees Administrative Support:
Serves as Clerk of the Board of Trustees: Records board and committee meeting minutes, next steps, and all motions passed by the Board.
Works closely with the President, Provost, Vice President of Institutional Advancement, Vice President for Finance & Administration, Vice President of Enrollment Management, and the Chair of the Board of Trustees to oversee timely approval of agendas and handouts, format materials for all meeting sessions; handle advance mailings, confirm guest speakers, room scheduling, catering, audio-visual needs, etc.
Under the guidance of the President’s Office, coordinates Board and committee meeting agendas with the President and the Chair, Treasurer and Secretary of the Board.
Plans and coordinates board retreats and the Annual Meeting in coordination with the President’s Office.
Provides administrative support, including scheduling and recording meeting minutes, for the Board of Trustees and its board committees including, but not limited to: Development, Education, Executive, Finance, Governance/Nominations, Real Estate/Campus Planning, and subcommittees.
Maintains a master schedule of committee meetings and distribute to appropriate members of the staff and members of governance.
Facilitates the orientation and mentoring program for new Trustees and Overseers.
Manages communications to the Trustees, Overseers, and Overseer Emeriti including, but not limited to, meeting notices, electronic meeting materials, and general announcements.
Maintains the Trustee and Overseer Prospectus; confirms all pertinent information; update board member records on annual basis.
Institutional Advancement Administrative Support:
Provides administrative support to the Vice President of Institutional Advancement, including but not limited to scheduling meetings, managing agendas, and taking minutes.
Serves as liaison on behalf of Vice President handling inquiries from staff, donors, Trustees and Overseers and field calls from the general public.
Supports office management for the Office of Institutional Advancement (OIA), including, but not limited to, tracking invoices and purchase orders, credit card reconciliation, expense reports, ordering office supplies, catering, and scheduling for OIA.
In coordination with Advancement Services, maintains all Board-related filing systems and updates the Raiser’s Edge fundraising CRM with contact reports and other pertinent information on major prospects for the College.
Other duties as assigned.
Qualifications & Requirements:
Bachelor’s degree required.
Minimum 3-5 years office experience and/or experience as an executive assistant or legal assistant. Higher education and/or nonprofit background a plus.
Experience working with high-level decision makers, trustees, and other senior leadership.
Strong writing, editing, and verbal skills are essential; particularly taking cohesive meeting minutes. Project management experience, organizational skills and strong attention to detail are required.
Must have strong interpersonal and organizational skills and have the ability to prioritize and manage multiple tasks in a fast-paced and goal-oriented environment. Must be a self-starter and possess the ability to work effectively as a team member and independently.
Ability to problem-solve and to analyze and explain data is strongly desired. Must be able to handle confidential information with sound judgment and discretion.
Proficient in Microsoft Office Suite. Proven ability to learn new technological resources as needed.
Collaborative team player with a sense of humor that interacts successfully with colleagues on organizational goals.
Must be able to staff morning and evening meetings and events when required. Occasional weekend support for events may also be required.
The Boston Architectural College (BAC) is an independent, professional college in Boston's Back Bay that provides an exceptional design education by combining academic learning with innovative experiential learning and by making its programs accessible to diverse communities. The College offers professional and accredited graduate and undergraduate degrees in architecture, interior architecture, l...andscape architecture, and design studies. The core of the BAC experience is a unique learning model where design education happens in the classroom and in the professional workplace simultaneously. Students are taught, mentored, and advised by over 400 practicing professionals, strengthening the connection between workplace experience and classroom learning. Founded in 1889 as a club for practicing architects, the BAC has remained closely tied to Boston's professional design community throughout its history. The BAC has been recognized by DesignIntelligence as providing World-Class Programs with High Distinction, by the Council for Higher Education Accreditation for Outstanding Institutional Practice in Student Learning Outcomes, and by the Carnegie Foundation for community engagement.