The Assistant Dean of Students primary purpose is to develop a strategic vision for all student services areas and to ensure that a variety of excellent activities and programs are offered with specific attention for students to engage with one another and faculty and staff. It is the responsibility of the Assistant Dean of Students to ensure that the total student experience is positive, that a sense of residential and commuter community is developed, and that good relations are maintained within the KGI community. This individual oversees, develops and supports student government, new student orientation, counseling and advising, judicial affairs and disability services. This position is also responsible for collaborating with career services, admissions, registrar, academic affairs, corporate partnerships, advancement and alumni Relations.
The Assistant Dean of Students is responsible for the development and administration of the services, policies and programs of the Office of Student Services. The Assistant Dean contributes to overall Institute initiatives in the area of Title IX, fosters greater coordination and collaboration with various stakeholders across the Institute, and assists in the data gathering and reporting on the various Title IX and Clery efforts. The Assistant Dean of Students represents KGI externally, including the Student Deans’ Committee of the Claremont Consortium and by serving on various committees and task forces.
Education and Experience:
This position requires a seasoned student services professional with a Bachelor’s degree and a minimum of five years of experience in student services, to also include knowledge of student housing, preferably with graduate students. Master’s degree is preferred.
Excellent interpersonal skills, writing skills, and public speaking skills are required. Also required are demonstrated cultural sensitivity, the ability to relate to diverse groups, and proven effectiveness and expertise in academic and student services in a complex setting. Excellent organizational skills in development and managing projects, and demonstrated leadership skills including being able to work under pressure using creative problem solving skills.
Essential Functions and Responsibilities:
Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions may be performed, with or without, reasonable accommodations, using some other combination of skills and abilities.
Develop, implement and provide leadership for a strategic vision for all student services areas. Ensure a welcoming, inclusive community of engaged students. Develop top quality, documentable, service to students and outstanding educational opportunities in every area of student services that build student satisfaction and community.
Oversee student services staff's initial and on-going professional development and training, both individually and as a group. Provide evaluation and feedback for staff members on a regular basis. Coordinate activities within the department by conducting regularly scheduled meetings with staff members.
Assist with the Institute’s Title IX process. Serve as a Title IX Deputy. Ensure that Title IX reports are dealt with in an expedited manner with detailed tracking of all activities related to Title IX training, investigations and decisions. Ensure that student services staff are trained to assist with Title IX processes and investigations as appropriate. Collaborate with the Title IX and Student Support Services Coordinator to ensure regular, on-going, and effective educational programming is offered to all students.
Manage the budget process in student services. Insure that budgets are appropriate for goals and functions of particular areas in student services.
Coordinate special projects and initiatives for the Dean of Student Engagement & Enrollment Services and the Department of Student Services. Responsible for providing vision and oversight for educating the campus community and upholding the Student Code of Conduct.
Coordinate department goals to support institutional strategic plan and WASC/accreditation initiatives and planning.
Meet with students to provide personal and academic support; assisting in crisis situations to quickly assess student circumstances and determine the next steps for referral or support.
Consult with faculty and academic departments to help students experiencing academic difficulty. Work with students who have been placed on Academic Probation and also providing letters to those who have been placed on Dean’s List.
Coordinate with the Assistant Director of Student Services on programs related to student clubs and organizations, student activities, diversity initiatives, student leadership insuring excellence and involvement. Provide overall direction for student orientation programs both residential and commuter.
Coordinate institutional compliance with student oriented federal and state mandates. Produce reports and documents that comply with these mandates while keeping abreast of new compliance issues.
Represent the student services departments; in person (e.g. public speaking, informal discussions) and in writing, to various audiences both on and off campus.
Develop proactive measures to educate, advise and counsel students regarding academic and student life issues as well as campus policies, procedures and regulations.
Provide support and coordination for major events, including Orientation and Commencement activities.
Act as liaison between outside constituencies with KGI, including CUC Committees.
Performs other duties assigned related to the successful operation of the department.
Required Knowledge, Skills and Abilities:
Vision, initiative and self-discipline, with confidence and charisma to lead, encourage and enable.
Knowledge and understanding of laws, regulations and policies governing student conduct, student privacy and student health. Experience working with Title IX cases. Knowledge of program development, management, evaluation, and accreditation review process.
Ability to collaborate with a wide variety of internal and external committees in support of student success.
Proven experience making sound judgments in a complex environment.
Successful experience in managing and resolving conflict.
Able to work cooperatively and sensitively with individuals from diverse cultures, ethnic groups, lifestyles and backgrounds and demonstrated commitment to promoting and enhancing diversity.
Places a high value on people. Possesses a strong moral compass and unquestioned integrity.
Excellent communication and interpersonal skills, including group and public speaking.
Proven record of multi-tasking and ability to handle a high pressure environment with significant timeline pressures.
Able to use technology easily and effectively to enhance productivity and to assess progress toward office goals.
Must possess and maintain a valid driver’s license and a driving record (as maintained by the DMV) that is acceptable to the Institute’s insurance carrier.
Able and willing to work weekend and evening hours, as needed.
Physical and Mental Requirements:
Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.
Sitting in a normal seated position for extended periods of time. Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction. Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard. Communication skills using the spoken word. Ability to see within normal parameters. Ability to hear within normal parameters. Ability to bend and stoop, for example, to file. Ability to move about. Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages. Occasionally, will be required to stand for prolonged periods of time at activities/events on and off-campus. Must be able to handle flexible hours, including some evening and weekend work when needed.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.