Advertised Summary Job Description: This position will report directly to the Business Office Manager in the Department of Neurology. This position will provide support to the department's financial activities primarily related to Accounts Payable, Procurement and monthly/quarterly accounting/financial closing activities. Responsibilities include but are not limited to processing invoices for payments and review and process Travel and Business Expense reimbursements for members of the department. This position will initiate purchase orders and any relevant change orders; following prescribed guidelines in accordance with any funding parameters. The position will serve as the liaison between vendors and the University's Central Finance Departments such as Purchasing, Accounts Payable and faculty or staff. Purchase orders include general supplies, minor and major equipment and furniture for the different units within the department. The position also requires to review quarterly accrual schedules and prepare multiple deliverables to Controller Office. The Sr. Financial Coordinator will assist in the preparation of monthly/quarterly accounting journal entries and participates in the development of templates for department fund flow/overhead allocations and prepares monthly IDX vs Bank reconciliations.
Position requires maintenance of comprehensive financial files. The ability to reconcile these files for proper account close-outs is key. This position will assist in all reconciliation and account close outs. Lastly working as part of a larger financial team you will be called upon to offer assistance to faculty and staff regarding accounts payable and purchasing policies. Knowledge of all university financial policies will be key.
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education, training and experience, plus three years of related experience preferably in Accounting or Finance.
Additional Specific Minimum Qualifications: This is a high pressure position as there are many grant deadlines. Requires a bright, competent and organized individual that is self-motivated, reliable, conscientious, and able to solve analytical problems, as well as plan independently. Must be able to work with all levels of staff. Position requires establishing and maintaining relationships within and across departments, as well as servicing the grant and accounting needs of Principal Investigators.
The ideal candidate will possess excellent verbal and written communication skills. Proficient or Advanced Proficiency creating and using MS Excel spreadsheets. Highly skilled in MS Word. Ability to meet deadlines and maintain required confidentiality. Knowledge of government and foundational granting requirements, grants administration and PeopleSoft finance required.
Preferred Qualifications: Degree in Accounting highly desirable.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.