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The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
MEDEX Northwest is the University of Washington's Physician Assistant (PA) Program located in the School of Medicine. As one of the nation's first PA programs, MEDEX has a long history of training experienced health care workers (RN's, paramedics, military corps persons, allied health professionals) as physician assistants. The program is approximately 26 months in length and offers graduates both a bachelor's degree and master's degree. MEDEX admits 120-140 students per year in four training sites Seattle, Tacoma, Spokane and Anchorage. Graduates of the program typically choose to work in primary care jobs throughout the program's service area of Washington, Alaska, Montana, Idaho, Wyoming and Nevada. We are interested in candidates who are committed to developing and supporting diversity and inclusion in the work and learning environment. Candidates with a strong sense of service and social justice are encouraged to apply.
MEDEX Northwest has an outstanding opportunity for a full-time, temporary Program Assistant.
Responsibilities of this position are in major areas of program support. This Program Assistant will provide program support for the admission's team. Major areas of responsibility in admissions are: receive and process candidate applications, prepare materials for admissions related events and activities, communicating with applicants in person, by phone, and in writing on admissions related topics. General program support in special projects as they develop, may also be a function of this position.
RESPONSIBILITIES: I. Admissions Program Assistant Provide support to the MEDEX Director of Admissions and Admissions and Outreach team for standard admissions procedures as directed by the Director of Admissions during the application and admissions cycle. MEDEX receives a high volume of applications each cycle and the primary focus of this fixed duration position will be to process and screen applications, communicate with applicants, support the Admissions and Outreach team during interview conferences, and assist with the process of accepting new students. Maintain confidentiality of applicants and program information.
Standard admissions activities:
Act as a point of contact for MEDEX Northwest Admissions and respond to general inquiries regarding request for information from applicants about program prerequisites as well as some general questions regarding the program.
Answer general inquiries received in the MEDEX email inbox, using templates and trained knowledge on the subject to respond emails regarding MEDEX prerequisites, the program in general, and application processes.
Respond to questions from interested applicants and the public requiring general knowledge of program requirements and admittance procedures. Refer higher level inquiries to admissions program coordinator and director of admissions as appropriate.
Application Review Activities:
Perform initial reviews of a high volume incoming applications weekly between June and January using application database software. This process includes checking that each applicant meets MEDEX minimum requirements, that all documentation is received, and that there are no display or information errors in the application.
Screen applications for missing documents received by MEDEX, retrieve and attach them to the appropriate application.
Screen all incoming documents for corresponding applications and attach appropriate documents to applications.
Interview Conference Activities:
Assist with all invitation materials for each interview conference at all four training sites - Seattle, Spokane, Anchorage, and Tacoma.
Participate in conference day activities in Seattle (only).
Student Acceptance Activities:
Assist with production of materials to be included in acceptance packets to all newly selected students and help prepare student services mailing and distribute to accepted students.
Assist with the distribution of acceptance and rejection letters, and collect required documentation for each new student.
Track and confirm the issuance of UW student IDs and keep the admissions database current.
II. General Program Responsibilities: Provide support to the program leadership for potential MEDEX projects in admissions or MEDEX program projects as they are developed. Perform general to complex clerical duties for program leadership and faculty as requested.
Compile, organize and create, letters, reports, schedules, correspondence and other documents using correct formatting, spelling, grammar, and punctuation. Proofread material. Revise and edit documents. Utilize the more complex functions of Word such as merging documents, integrating text and graphics, uploading and downloading, creating footnotes and other functions for use in program documents. May include composing correspondence; creating brochures; publicity materials or news releases; flyers; preparing statistical reports and other duties as assigned for the individual projects.
Communicate with faculty, staff, and students via email utilizing all email functions.
Facilitate retrieving and delivering materials on or around campus. This may entail walking some distances even in inclement weather.
Arrive on time and be in attendance from 8 am to 5 pm each day
Act as front desk back up as needed.
Perform other duties or projects as required or assigned.
* High School graduation or equivalent plus two years of full time clerical experience or equivalent education/experience.
Customer service experience with a high level of customer service skills.
Excellent computer skills along with experience with Microsoft Word, PowerPoint, and Excel.
Excellent composition skills
Strong project coordination skills, including the ability to rapidly and accurately organize complex materials, keep to timelines, and manage multiple tasks simultaneously.
A high-level understanding of goal oriented teamwork, critical thinking, self-motivation, and professionalism.
Ability to maintain confidentiality of applicant and program information.
Highly motivated with the ability to be self-managing, deadline driven, and flexible with a high level of critical thinking skills and emotional intelligence.
Ability to exercise tact and diplomacy in interactions with others.
Able to establish an atmosphere of trust and compliance with institutional or organizational standards.
Prior database/data entry experience is preferred.
CONDITIONS OF EMPLOYMENT:
May be required to work outside normal work hours to accommodate requirements of events and deadlines. Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.