As a member of the Advancement Department’s grants team, Grants Manager is responsible for a portfolio of prospective and current funders - foundations, corporations, and government agencies. Grants Manager’s scope of responsibility extends from research to letters of inquiry to drafting and submission of proposals. GM also stewards donors of grants, providing timely reports and compliance. As part of the stewardship process GM reaches out to representatives and program directors of funding entities as an ambassador of the Clinic.
Meets with Clinic executives and management to identify funding needs and priorities, to develop proposal strategies and to gather related information.
Works closely with others in Grants team to research and analyze prospective grantors among foundations, government agencies, and corporations; to match the interests and preferences of funding sources to the needs of the Clinic.
Gathers and/or drafts supporting information and data to prepare letters of inquiry, proposals, and applications for funding to all foundation, government, and corporation prospects according to their guidelines for application.
Approaches, develops and cultivates long-term effective working relationships with representatives of private foundations, government offices, and corporations in order to promote/negotiate grant opportunities; follows up regularly on grant applications and opportunities.
Works with others on Grants team to utilize appropriate software/database to maintain records on potential and current funders regarding meetings, communications, proposals, grants and reports; to utilize appropriate scheduling programs (such as Microsoft Outlook) if not the database, for scheduling and tracking of all LOI’s, proposals, reports, etc.
With others in Grants team develops reports on progress status of proposals and grants received, requested, denied and pending; prepares and files periodic management progress reports with grant funding sources in a timely manner; monitors calendar to ensure timely submission of required information.
Reviews grant utilization accounting reports monthly and flags/follows up on any suspected abnormalities.
Develops and ensures that funders receive comprehensive reports in accordance with grant contracts and preferences; coordinates with relevant Clinic staff to collect pertinent data in a consistent and timely manner; coordinates with the accounting and fiscal staff for needed financial information and data/statistics reports.
Maintains knowledge of programs and services offered at various sites within the organization.
Works with the Communications Manager to identify and document Clinic stories that may be used for funding proposals.
Coordinates need for written and other support materials (photographs, etc.) with the marketing/communications staff and Clinic staff to ensure appropriate materials to accompany proposals and reports.
Maintains knowledge of best practices in grant fundraising and trends in the nonprofit and FQHC health care sectors through reading, research, participation in seminars and other educational opportunities and personal contacts/memberships in the field; recommends new/updated grant application strategies as appropriate to the Clinic.
Ensures effective, professional communications (both verbal and written) within and outside of the Clinic setting.
Manages effective working relationships with foundation(s) and other funding sources and communicates the Clinic’s strategic priorities and programs when meeting with their representatives.
Prepares reports as necessary for executives and board members, including funder background briefs.
Organizes interdepartmental meetings for key program staff to identify and prioritize needs for funding research and grant submission purposes.
Prepares and/or proof reads all grant LOI’s, Proposals, Reports, etc. generated by the Grants Writers.
Ensures compliance with regulatory agencies, contractual obligations and funding sources.
Performs functions, duties and/or services in compliance with regulatory agencies, contractual obligations, and funding sources.
Oversees maintenance of records/documents in accordance with Clinic policies and procedures, contractual obligations and funding sources.
Attends and participates in the Clinic’s special events in order to help manage activities and resolve problems and meet and cultivate possible donors (corporate, foundation, government, and individuals).
May perform any or all of the duties of other development staff.
Performs related duties as assigned by Director of Development or other members of Execu-team.
These are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.
To perform effectively in this position, the incumbent must have:
A Bachelor’s degree or equivalent with 2 or more years of relevant work experience is required.
Working knowledge of general development practices in a nonprofit environment with specific emphasis on writing/submitting grant applications.
Demonstrated skills in identifying sources for funds and successfully receiving funding.
Ability to analyze and synthesize Clinic needs and match grant opportunities to those needs.
Very effective oral and written communication skills including ability to be persuasive; superior writing
skills including editing for content, style, and grammar.
Strong personal computer skills including preparation of donor software (e.g. Donor Perfect or comparable relational database), spreadsheets, word processing and presentation software; Microsoft Office and Outlook.
The analytical skills, experience, and good judgment to make decisions relative to grant opportunities.
A working knowledge and experience in developing long-term relationships with government agencies and personnel, foundations, individuals and representatives of companies that might provide support.
Ability to work independently and make mature business decisions.
A collaborative work style, with a high level of integrity and excellent interpersonal skills.
Knowledge of and ability to work competently with an ethnically diverse staff and client population.
Demonstrated ability to perform assigned responsibilities with minimum supervision; to maintain quality control standards; to interpret, adapt and apply guidelines and procedures.
Skill in identifying problems and recommending solutions in a clear, concise, and proactive manner, including recognition and resolution of costly errors. Demonstrated ability to set priorities and organize work responsibilities to insure completion of assigned tasks as scheduled.
Current California driver’s license and State-required insurance when using personal vehicle on clinic business and a driving record acceptable to the Organization and/or its insurance carrier.
Willingness to commit to the philosophy and goals of Saban Community Clinic.
Saban Community Clinic, in collaboration with strategic partners, serves as a medical home for the underserved and those who are most vulnerable by providing comprehensive, dependable and affordable quality health care in a caring environment. In 1967 the Clinic (originally named The Los Angeles Free Clinic) opened its doors to provide medical, behavioral health and social services to low-income a...nd uninsured individuals at no cost. The staff was made up entirely of volunteers and operated solely on donations. In 2008 The Los Angeles Free Clinic was renamed The Saban Free Clinic in honor of a $10 million endowment from philanthropists Cheryl and Haim Saban. Reflecting its new designation as a Federally Qualified Health Center in a new era in health care with the Patient Protection and Affordable Care Act, the Clinic was renamed to Saban Community Clinic in 2013.