Department: Center for Community Engagement/Student Affairs
Reports to: Associate Dean of Experiential Learning/Director of the Center for Community Engagement
FLSA Status: Full-time/non-exempt/12 months
To Apply: Please email an Otterbein employment application, cover letter and resume including salary expectations addressing this position to email@example.com; FAX to 614-823-1511; or mail to Otterbein University, Human Resources, 1 South Grove Street Westerville, OH 43081. Position is open until filled.
SUMMARY: The Program Coordinator is primarily responsible for the coordination of leadership programming and the administrative support of the Center for Community Engagement.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
· Develops, maintains, and assesses student leadership programs.
· Provides support for the Van Sant Leadership Fellows, including team management, one-on-one mentoring, and portfolio development.
· Collaborates with Academic Affairs and the Leadership Living Learning Community to enhance leadership within curricular and co-curricular programming.
· Coordinates workshops, retreats and campus-wide leadership speakers.
· Facilitates the Van Sant Venture, a weekend retreat for student leadership development.
· Collaborates with other campus offices to host TREK, Otterbein’s student leadership summit.
· Maintains and develops campus resources on leadership.
· Collaborates across Student Affairs to host the annual Celebration of Service and Leadership.
· Supports additional campus leadership opportunities through training, development, and event planning, including The Miller Winter Leaders.
Provides administrative support to the Center for Community Engagement and other collaborative offices and initiatives as needed, including The Five Cardinal Experiences.
Performs research and preparation for grant proposals and reports. Tracks grant, fellowship, and endowment funds, including budget reports and mini-grant awards.
Monitors the CCE budgets, prepares payment vouchers, and processes reimbursements.
Assists with data management and reporting for all program activities. Maintains volunteer and community partner databases and generates reports. Assists in the facilitation of CCE evaluation activities.
Makes travel arrangements for consultants, and invited speakers.
Assists in planning and organizing campus retreats, service and leadership events, and summits, as well as local and statewide conferences and meetings.
Maintains up-to-date content for the CCE website.
Travels to project-related meetings and serves as the secretary to various standing CCE committees.
Fields calls and e-mail inquires from partner agencies, potential volunteers, students, and faculty.
Edits internal and external publications, newsletters, grant reports, infographics, and correspondence.
Serves as receptionist at the front desk, greeting visitors and directing them to appointments.
Maintains the organizational capacity of the general office environment, handles all mailings and incoming mail, and orders/organizes supplies.
Schedules the community room and the workroom, schedules on-site and community meetings, and makes room reservations and catering requests for community service and leadership activities.
Attends CCE staff meetings and serves on other committees as assigned.
Serves as one of the Center’s liaisons to community partners.
Drives to community sites and transports both students and supplies to events and volunteer activities.
Other duties, as assigned.
SUPERVISORY RESPONSIBILITIES: Oversees work study students and assists in the supervision of several groups of student service scholars.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: A bachelor’s degree required (Master’s preferred) and at least two years of prior administrative, community service, or leadership experience, preferably in an academic setting.
CERTIFICATES, LICENSES, REGISTRATIONS: Valid driver’s license and ability to pass Otterbein’s motor vehicle record check.
LANGUAGE SKILLS: Must possess strong interpersonal and communication skills including competency in verbal and written English grammar.
MATHEMATICAL SKILLS: Basic math, bookkeeping, and ability to use Excel and calculator. Budget management skills.
TECHNICAL SKILLS: Computer literacy, especially Word, Publisher, Excel, and database management; operates office machines.
REASONING ABILITY: Must possess excellent attention to details; must be self-motivated and a team player and interact collegially with students, faculty, parents, staff, and administrators; must be able to exercise sound judgment in unusual/new situations; must be exceptionally well-organized and able to multi-task efficiently; must be able to keep confidential information; time management skills. Respect for and attention to community relationships is essential.
THE SUCCESSFUL CANDIDATE WILL ALSO DEMONSTRATE:
The ability to work effectively with individuals from diverse communities and cultures
Strong student advocacy with proven ability to work with a diverse population
Excellent project management skills
Team-building skills focused on student interaction and relationships
Polished presentation skills
Consummate team player and relationship builder who thrives on student interaction
Must be an extremely well-organized individual with excellent follow-through
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to: communicate verbally, sit, reach and use repetitive motions of hands and wrists; drive a car or van. The employee must frequently lift and/or carry up to 20 pounds and occasionally push and/or pull up to 20 pounds. Evening and weekend commitment required. Must be able to meet regular and predictable attendance standards.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties are primarily performed in an office; however, they may also occur at various community partner sites, K-12 schools, and The Otterbein Community Garden.
Hours are 8:30 to 5:00 with some weekends and evenings required.
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of a similar level of difficulty.
Otterbein University is committed to providing a welcoming environment free from unlawful discrimination. To this end, the University prohibits any form of discrimination against any person on the basis of race, color, sex, gender, pregnancy, religion, creed, marital status, partnership status, age, sexual orientation, gender identity, gender expression, national origin, disability, military status, or any other legally protected status in its programs and activities. However, the University’s commitment to a nondiscriminatory environment is not intended to abridge unduly its commitment to academic freedom, free speech, or its educational mission.
Inquiries or complaints regarding any form of discrimination or harassment may be directed to:
Historically progressive. That is the hallmark of Otterbein University and those connected to this private university nestled in the picturesque, historic Uptown Westerville district in central Ohio.Otterbein University was established in 1847 and named for Philip William Otterbein, a founder of the United Brethren Church. Shaped by its historic relationship with the Church, a set of deeply rooted... values still guide this model community of leaders and learners. Otterbein has set the pace by providing an educational experience that is progressive, innovative and inclusive. Today Otterbein University enrolls 2,919 traditional undergraduate students, 223 adult students enrolled in evening and weekend classes, and 440 graduate students working in one of several master’s degree programs, and some towards a newly established doctoral degree in Nursing. As they did decades ago, the students of today still come from towns in Ohio but they also come from 35 states and 22 countries, enriching the campus through their individual and collective diversity. Integrity, humane values and an inherently just, moral compass have guided Otterbein’s forward-thinking vision and actions—from its curriculum to its responsibilities as a member of academic, regional and global communities.