The mission of the Pierce County Careers Connection is to maximize the connection between learning and work by fostering relationships in order to achieve valuable career and learning experiences for the current and future workplace. The Dual Credit Specialist 3 establishes and maintains relationships between college, high school, community partners and students to maximize the potential for all students to access the opportunity to achieve competencies required to receive college credit in high school articulated courses. The position facilitates these relationships, coordinates the student online registration system, markets the program, documents outcomes, and maintains all Pierce County Career Connection fiscal records.
Creates information materials and provides information and advice to students, parents, faculty and the public regarding the Tech Prep Dual Credit program content, policies and activities, recommends alternative courses of action.
Primary contact for student concerns; proactively identifies resources and engages in strategic problem-solving and critical analysis utilizing personal judgment skills.
Attends meetings and/or conferences as a program representative and confers regularly with representatives from colleges and schools districts regarding the interpretation and implementation of program and institutional policies.
Creates and makes presentations and orientations for the Tech Prep Dual Credit program.
Initiates and the development, and engages in program activities in relation to established goals to ensure measurable outcomes are achieved.
Assists part-time director to develop strategic planning and alternate plans of action when needed.Develops progress reports that monitor annual and long-range goals.
Performs complex scheduling with colleges, school districts and other state consortia.
Actively supports and engages in Pierce College's mission and goals for equity, diversity, and inclusion in order to provide access and support for our diverse community of learners.
General Office Administration
Practice positive communication, teamwork and mutual support among all staff members, stakeholders, and customers.
Uses word processing, graphics, statistical, spreadsheet and online database software to conduct research, design, format and prepare correspondence, reports, and other documents as directed.
Prepares correspondence, reports and other documents as directed.
Finalizes correspondence and reports prepared by others.
Performs data entry of pertinent information; assembles, summarizes and reports data related to consortium operations; ensures that documents are free from typographical errors, misspellings, omissions, logical inconsistencies, and grammatical errors.
Ensure that the flow of information for the organization is properly organized to facilitate responses and decision-making; assist staff and partners by providing routine information and by referring specialized inquiries to appropriate personnel.
Coordinates conference, seminars and board meetings by arranging meeting space, designing and sending notices and tracking responses, ensuring that appropriate refreshments are available and that rooms and equipment are properly set up and clean, and ensuring that necessary materials, such as badges, handouts, evaluation forms, etc. are available in sufficient quantities.
Access electronic mail system to retrieve and send messages.
Facilitate the purchase of equipment, supplies and services by obtaining quotes and proceeding as directed.
Ensure that sufficient levels of supplies are maintained.
Develop and maintain filing and record keeping systems both physical and electronic.
Coordinate seminar registration and travel arrangements; including air and ground transportation, and hotel accommodations for office staff and partners.
Uses office equipment and technology proficiently.
Direct the work of work student students and checks the work of part-time office assistants.
Budget Development, Management & Analysis
Develops budget with part-time director for approval by the Pierce College Board.
Monitors budget status in line with program activities, plans for priority projects and registration periods.
Receive, process and deposit funds; assist with the development of budgets and inputs data; provides anecdotal information about past expenditures from office budget books.
Prepare purchase orders, related payment documents and budget reports and ensure that all financial transactions are properly recorded, totaled, balanced and reconciled with budget amounts.
Some college credit coursework.
Two (2) years' office administration, customer relations experience, and program coordination for a non-profit or government agency.
Required Knowledge, Skills & Abilities:
Supervisory experience and effective supervisory skills to include coaching and mentoring to support students and employees in achieving the college mission and their individual professional goals.
Strong positive interpersonal skills including the ability to work collaboratively and build effective working relationships.
Earns the trust, respect and confidence of co-workers and customers through fairness, truthfulness, honesty, sensitivity, reliability and professionalism in all interactions; builds and maintains the trust of others; willing to maintain the highest level of confidentiality at all times.
Strong organizational skills including prioritizing, multi-tasking, and keeping track of information or work in progress while ensuring accuracy; strong administrative skills.
Uses critical, creative, and reflective thinking skills to identify problems, analyze and evaluate various solutions, implement solutions, and monitor their effectiveness; sees opportunities for creative problem solving awhile staying within the parameters of good practice.
Ability to explain complex or technical information regarding rules, rights, regulations, policies, procedures, programs, or services to answer questions, resolve problems, communicate decisions or actions.
Takes responsibility for own work performance and balancing critical job requirements; initiating and completing work; managing time/conflict/stress; uses systems to organize, prioritize, and keep track of information and/or work in progress; exhibits attention to detail; ability to multi-task in a high pressure environment; ability to establish, organize and maintain office standard, policies and procedures.
Analyzes problems, identifies alternative solutions and consequences of proposed actions, articulates possibilities, and implements recommendations to support goals; demonstrates critical, creative, and reflective thinking.
Utilizes excellent time management and problem solving techniques, and use of professional judgment in complex situations; demonstrates strong project management skills.
Communicates effectively and collaboratively with individuals, and internal and external organizations; applies effective written and oral communication techniques to convey clear and timely messages; ability to edit and proofread documents.
Values diversity and possesses an understanding of multicultural and cultural competencies; ability to work effectively with faculty, staff, students, families and other customers from different backgrounds.
Proficiency in Microsoft office to include Word, Excel, and Outlook, and PowerPoint.
Adapts to changing business needs, conditions, and work responsibilities; responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.
Actively engages as a member of the campus/district community and serves as a member of assigned committees.
Extensive clerical skills with increasing responsibilities.
Minimum two (2) years' experience in the program specialty including transcript evaluation, student registration, admissions.
Knowledge of high school and community college transcript processes including on-line system database applications.
Application Requirements: To be considered for this opportunity, you must:
Meet the required qualifications as outlined in this announcement.
Upload a cover letter that addresses how your experience and education qualifies you to perform the essential functions listed in the job announcement. (Cover Letter)
Upload a detailed résumé of all educational and professional experience. (Résumé)
Upload at least two professional references including names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted in lieu of a list of professional references. (References).
Unofficial copies of all college and university transcripts that include degree received and confer date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: http://naces.org/members.htm. (Unofficial transcripts acceptable for application process; official transcripts required prior to hire) (Transcripts).
Special Note: All application materials must be submitted by 5 p.m. on the closing date.
Terms of Employment: This is a full-time (40 hours per week) overtime-eligible District classified position with Pierce College. The primary work location will be at Clover Park Technical College with infrequent travel to other college sites. Work hours vary but are typically Monday through Friday 7:00 a.m. to 4:00 p.m. or 8:00 a.m. to 5:00 p.m. All positions may be subject to reassignment between campuses or sites.
Salary & Benefits: The starting salary range of this position is $3,883 - $4,506 per month (dependent upon qualifications), with annual periodic increments to $5,101. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, reduced tuition, and retirement benefits are also provided.
Physical Work Environment: This position is required to work indoors in an office environment.
Reasonable Accommodation: Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342. Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
Screening & Interview Process: Only those candidates who have complied with the application process and meet the required qualifications will be considered. The most desirable candidates will be contacted for an interview. Application materials submitted to Pierce College are the property of the College and will not be returned.
Conditions of Employment:
Agency Shop: As a condition of employment, all classified employees are required to become a member of the Washington Public Employees Association and pay membership dues, or as a non-member pay an agency shop, non-association or representation fee within thirty calendar days after the date of hire.
An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.
Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.
Equal Opportunity: The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices for all persons without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For more information about this position or assistance regarding your application, contact Human Resources at: email@example.com.
Questions regarding equal employment opportunities or discrimination may be directed to the following:
Holly Gorski, Vice President of Human Resources/Title IX Coordinator 9401 Farwest Drive SW Lakewood, Washington 98498 (253) 964-6519
Paula Henson-Williams, District Affirmative Action Officer (253) 864-3229