Lowell School seeks a full-time, 12-month Division Coordinator for supporting and assisting both the Pre-Primary and Primary Division Directors. The Division Coordinator is an integral member of the staff at Lowell School and provides administrative, clerical, and organizational support. We are looking for a self-motivated candidate with strong organizational, personal, and collaborative skills, as well as flexibility, a community spirit, and a sense of humor. The skills and responsibilities required for this role include:
Academic School Year
Has excellent skills in technology and in maintaining database needs with experience in the use of Mac and software programs such as MS Word, PowerPoint, Excel, and Google Suite.
Coordinates with each division director to establish and maintain their weekly calendars throughout the school year.
Demonstrates professionalism and strong interpersonal skills in working with administration, colleagues, families, and children.
Has the ability to manage and process various tasks and projects.
Answers the main phone for the division for parents, teachers, and visitors, and has strengths in communication through email, writing, and editing.
Organizes catering; set-up, take-down, and coordination with staff and facilities for internal and external events throughout the school year.
Organizes and coordinates professional development, acting as a liaison for teachers, organizing paperwork, and following up with faculty on timelines.
Works with the Middle School Division Coordinator and Middle School Director in order to communicate the parent-teacher conference schedule. The coordinator establishes the parent sign-up schedule and communicates the schedule with the faculty.
Tracks and maintains an ongoing budget spreadsheet related to purchases, supplies, and budget line items.
Works with the school business office to organize guest teacher payroll, credit card purchases and forms, leave forms, and invoices related to these items.
Maintains and processes exit admissions as needed, and is responsible for all paperwork and follow-up needed for the exit admissions process.
Purchases and organizes all supplies as approved and needed by the appropriate division director.
Maintains and organizes supplies and orders in the faculty workroom.
Establishes yearly communication and spreadsheet documentation to support all summer ordering for teachers, classrooms, and supplies.
Manages schedule of all guest teachers, teacher coverage, and teacher absences as needed. Maintains guest teacher list and sets up guest teacher interviews with appropriate division directors. The substitute phone line resides with the Division Coordinator throughout the school day from 7:45 am. to 3:45 pm. Maintains guest teacher timesheets and submits to the business office as scheduled.
Coordinates all transportation for field trips with the use of the Lowell School bus or a vendor bus and coordinates the paperwork for all field trip approvals through the Division
Directors. Follows up on the maintenance of field trip contracts and payment of invoices.
Works with division directors to establish school photo communications, progress report structure, lost and found communication, and the maintenance of student files.
Responds to additional needs as identified throughout the school year.
Supports the school program in duties, and in covering classrooms on an as needed basis if substitute coverage is not available.
Coordinates editing and changes for the appropriate sections of the Family Handbook.
Coordinates faculty sign-off of acknowledgement of receipt of the Faculty Handbook.
Places all summer orders on behalf of both divisions in preparation for the upcoming school year.
Maintains a supply order spreadsheet which includes data such as items requested, purchase date, package received date, budget, and invoice payment.
Updates the close-out of all faculty and staff needs from the previous school year, including check requests, invoices, forms (such as professional development), reimbursements from Lowell, attendance and absence forms, furniture requests (work with Division Directors for approval), and the close-up of lost and found by donating any items before summer camp begins.
Purchases books for faculty summer reading as needed.
Organizes New-To-Lowell-Orientation with Administrative Team.
This is a full-time, 12-month position with excellent benefits. The salary is commensurate with experience. Successful candidates will be able to work both independently and as a supportive team player with the administration, faculty, and staff. Ideal candidates will have some prior experience working in a school and/or non-profit setting.
Serious candidates should send cover letter and résumé and at least two references to both the Director of Primary School Jason Novak at email@example.com, and Director of Pre-Primary School Stefania Rubino, firstname.lastname@example.org.
Lowell School has a long-standing commitment to the principles of diversity and inclusivity. Lowell prohibits any discrimination or harassment based on a person’s race, color, gender, gender identity, gender expression, national origin, ethnicity, age, disability, religion, sexual orientation, marital status, socio-economic background, political affiliation, personal appearance, past or present military service, or any other ground prohibited by federal, district of Columbia or other applicable law (“protected status”). This policy covers all aspects of employment, including hiring, promotions, termination, pay and the work environment.
Our mission is to create an inclusive community of life-long learners in which individual is valued and respected. At Lowell, dedicated teachers nurture curiosity and help children develop fundamental skills and deep, conceptual understandings that will last a lifetime. In the Pre-Primary School, opportunities abound for exploration, discovery, and learning. Teachers pay close attention to each ch...ild’s social, emotional, and academic development. In the Primary and Middle Schools, a rigorous, integrated curriculum—which includes the full complement of academic classes, as well as arts, technology, and physical education—engages students in active, experiential learning. A strong social curriculum develops interpersonal skills, multicultural understanding, and community engagement. A full array of after-school activities—including sports, swimming lessons, music lessons, and minicourses—are also available for all enrolled students.