HJF is seeking a Senior Program Manager to support the Deputy Director for Global Health under the Department of International HIV Prevention and Treatment (IHPT) in management of contractual, administrative, financial and procurement activities supporting prevention, care, and treatment initiatives in Kenya, Nigeria, Tanzania, and Uganda by the Walter Reed Army Institute of Research (WRAIR), U.S. Military HIV Research Program (MHRP) through the President’s Emergency Plan for AIDS Relief (PEPFAR). HJF provides scientific, technical and programmatic support services to MHRP.
The Senior Program Manager uses project and contractual management skills, and content knowledge to ensure high-quality ongoing technical support for country office contracting and procurement teams. This includes the development and finalization of site-specific task order scopes of work (SOW) and budgets and tracking of procurement needs and submissions. In addition, the incumbent serves as the IHPT lead in managing partner subawards/contracts and monitoring against deliverables and achievement of programmatic targets and activities. The incumbent monitors incoming milestone and performance-based payments ensuring submissions are timely and accurate, and activities are in-line with the overall assigned SOW.
Primary Responsibilities: Serves as the managerial point for all IHPT country/site task orders and procurements, domestically issued contracts and in country partner contracts and subawards Serves as support for IHPT and site engagement with MHRP and HJF Finance Performs continuous and routine monitoring of partner performance against quarterly submissions and triangulates achievements, financial metrics and programmatic activities Liaises with International Program Managers assigned to Kenya and Tanzania, and ensures analyses are standardized, routinely reviewed and tracked appropriately Communicates with MHRP support sections and HJF Contracting to ensure external contracts and subawards are executed and modified in a timely manner are in place ahead of the subsequent fiscal year Assists in the resolution of subaward and contracting issues through the quarterly review and makes recommendations/suggestions when applicable Contributes to the development of concepts, strategies, practices, and procedures to improve the efficiency and effectiveness of overall partner management Assesses program implementation trends, identify gaps inhibiting the ability of the program to effectively achieve key outcomes and milestones Represents IHPT with regard to annual partner needs assessments Seeks to optimize partner performance by analyzing partner performance trends
Secondary Responsibilities: Represents IHPT on contracting and administrative calls with field teams Keeps abreast of procurement status updates as they relate to IHPT and follows up with site(s) as necessary; approve partner invoices and procurement requests in Workflow Management System Participates in the annual Expenditure Analysis (EA) exercise in coordination with the IHPT Strategic Information (SI) team and MHRP Finance team
Required Knowledge, Skills, and Abilities: Required Knowledge, Skills, and Abilities: International contract/grant management experience in commercial and not for profit/NGO sectors. Working abroad while performing contracting duties and/or working for NGO's. Exceptional analytical skills and advanced written and oral communication skills. Ability to effectively present complex ideas to diverse audiences. Capacity to create and/or maintain systems and procedures for managing complex programs with many implementation sites, partners and stakeholders. Ability and willingness to work in a challenging and dynamic environment with competing priorities. Ability to think strategically and work in a fast-paced environment; Ability to effectively prioritize projects, schedules, and deliverables; Flexibility to adapt to changing policies and requirements; Must have excellent interpersonal skills and the ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and time-sensitive demands; Demonstrated initiative, creativity, and flexibility in problem solving; Ability to quickly absorb and apply new concepts and systems.
Minimum Education/Training Requirements: Bachelor’s Degree in public health, public administration, social sciences, or a related field required. Master’s Degree in public health, public administration or business administration preferred.
Minimum Experience: Minimum of 2-4 years’ experience in public health-related monitoring and evaluation, program management, and/or contracting management as well as budget development. Experience with HIV/AIDS, PEPFAR, public health or international development preferred.
Physical Capabilities: Ability to sit for prolonged periods of time at a computer and/or desk; ability to move within the worksite. Ability to travel to PEPFAR sites in Africa approximately 10-20% of the time.
Supervisory Responsibilities/Controls: Reports to the Deputy Director, Global Health, Department of International HIV Prevention and Treatment.
Work Environment: Office environment. Incumbent will travel to field locations in Africa on an as-needed basis.
HJF is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
HJF administers innovative medical research, supports education and training, and facilitates collaborations between the military and private medical communities. We provide comprehensive management and scientific services for more than 600 basic, clinical and applied research projects conducted around the globe. We also support continuing medical education programs for more than 160 military medical research and treatment facilities, and military medical organizations.