Located in Ithaca, N.Y., Cornell University is a bold, innovative, inclusive and dynamic teaching and research university where staff, faculty, and students alike are challenged to make an enduring contribution to the betterment of humanity. Cornell University is one of the largest and most diverse institutions in the Ivy League. We are a community of 22,000 students and more than 10,000 faculty and staff members representing more than 80 countries and hundreds of disciplines—global cultures, backgrounds, experiences, perspectives, and ideas. The College of Veterinary Medicine at Cornell University is recognized internationally as a leader in public health, biomedical research, animal medicine, and veterinary medical education. Ranked consistently as one of the best veterinary colleges in the nation, the College's strength is due to its strategic breadth of focus areas and its depth of expertise in each of those areas; the achievements of its faculty, staff, alumni, and students; and its commitment to diversity and inclusiveness.
The mission of the Department of Biomedical Sciences is to educate and inform the veterinary and human biomedical communities through our diverse research and clinical service excellence as well as through our commitment to undergraduate, graduate, and veterinary teaching. In doing so, we foster a world-class research, clinical, and teaching environment with particular emphasis on innovation in all of our activities. Specifically, the department focuses on research in the areas of cell and developmental biology, genetics, pathology and physiology.
This position supports faculty, clinical/senior academic professionals and academic professionals. On average, ~125 grants proposals are submitted for the Department of Biomedical Sciences annually. The greatest percentage of proposals are submitted to the National Institutes of Health, followed by the New York State Department of Health. There are a variety of other sponsors, which include, but are not limited to the American Heart Association, Department of Defense, Morris Animal Foundation, National Science Foundation, and U.S. Highbush Blueberry Council. Other proposal applications are internal to Cornell University such as Engaged Cornell, and limited submissions (internal competitions).
The primary focus of the Grant and Contract Associate is to provide management of grant proposal submissions, as well as pre/post award financial management and administrative support to the Principal Investigator (PI)'s. Management and processing of graduate student appointments for fall/spring/summer; track support, process payments for stipends, tuition and health insurance. Must be able to work independently and in a group, perform duties with minimal direction, take initiative to identify and solve problems, and handle multiple tasks simultaneously under pressure, while prioritizing on a regular basis. Must be detail-oriented and possess excellent organizational skills. Will be required to work flexible hours to meet submission deadlines. Must handle confidential materials and sensitive information with the utmost tact, discretion and sensitivity. Must have ability to handle non-routine and difficult situations with compassion, sensitivity and professionalism while exercising sound judgment.
Provide management and oversight as the preparer of grants, provide high-level grant and contract support in the preparation of proposals. Responsibilities include, but are not limited to developing and maintaining a broad understanding of the department's research goals, including knowledge of faculty research projects and sponsors, identifying sources of funding for faculty and other academic professionals, preparation of sponsor specific applications/forms, develop budget and budget justification, non-disclosure agreements and MTA's, independently monitor proposals for compliance with all sponsor requirements/guidelines, manage submission of paper and on-line proposals within specific time frames. Liaison with PI, CVM College Research Office (CRO), Office of Sponsored Programs (OSP); Grant Coordinator's within the CVM and on-campus, Weill Cornell Medicine (WCM), and other collaborators outside of Cornell to prepare/submit grant proposals. Grant and Contract Associate will keep financial team apprised of grant activity and unique situations as they occur.
Provide financial/post-award support and ad hoc reporting to the faculty. Responsibilities include budget analysis/management to ensure appropriate/accurate spending of funds, Non-Financial Agreement preparation, database maintenance (e.g. critical grant tracking details), grant/contract progress reports, compliance verification (animal/human subject protocols), MTA's, NCE, Just In Time's and back-up support for the financial team.
Associate's Degree in accounting, business administration, or related field with more than six years of related sponsored programs experience, administrative/financial experience or equivalent combination of education, experience and
Excellent organizational, communications, and problem solving skills
Ability to interact with faculty, support staff, the college departments and campus community, and external audiences from academia, industry, and government;
Ability to review accurately, in detail, sponsored guidelines, written procedures and correspondence;
Proven ability to maintain confidentiality in office operation transactions;
Proven ability to work independently and within cross-functional teams and use sound judgment when referring issues to higher organizational levels for review and consideration;
Excellent customer service skills in order to ensure the highest level of service to the research community;
Excellent track record in following through on details;
Ability to oversee multiple applications simultaneously and efficiently within tight deadlines and timeframes
Other: demonstrated research, analytical, critical thinking, planning and organizing, information monitoring, stress tolerance, attention to detail and accuracy, excellent written and oral communication.
Expertise in Using Microsoft Office applications, and other application to manage information and produce reports; Proficiency with a variety of computer programs (MS Office/Word, Excel, PowerPoint, Access and Adobe)
Must be diplomatic, tactful, professional, decision making, setting priorities, handling sensitive/confidential conversations and materials/correspondence with discretion;
Be self-motivated and take initiative without prompting; contribute to a team environment;
Must be committed to continuous learning.
Bachelor degree preferred.Knowledge of federal, state, non-profits, foundations and industry sponsors.Understanding of applicable government regulations (Uniform Guidelines) and university policies.Proven experience with grant and contract preparation, submission and administration preferred.Working knowledge of NIH eRACommons for grant preparation highly desirable.Experience in an academic environment preferred.Knowledge of Cornell University policies and procedures preferred, as well as experience with a variety of Cornell University systems, including Workday, Endnote, KFS and OBIEE Dashboards.
** As a note Visa sponsorship is not available for this position.
** Relocation assistance will not be provided for this position.
University Job Title:
Administrative Asst V
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