Job Summary: The Staff Accountant provides support for the finance department on a wide variety of accounting tasks. The Staff Accountant’s primary responsibility will be all grant related accounting operations and general ledger activities. This position involves handling highly confidential and sensitive information and interaction with staff at all levels of the organization. Independent judgment is required to plan, prioritize, and organize a diversified workload.
General Ledger, Budgeting and Reporting
Assist with maintenance of systems, procedures and methods for the agency’s financial operations including record keeping, accounts reporting and the general ledger.
Monitors general ledger activity and enters journal entries into the general ledger.
Prepare and post payroll journal entry along with allocation of staff time.
Perform month-end close journal entries.
Track and record in-kind donations into accounting system
Assist with budget preparation including entering budget into accounting system.
Reconciling contribution and special event income entered in Sage FR50 with Abila MIP
Assists with financial audits and performs other related duties as assigned by the Director of Finance & Administration.
Create and Utilize Sage Fund Accounting Reports. Prepare ad hoc reports in a timely manner as requested.
Manage, update and organize Grant Binders.
Performs grants management duties for government (non US Dept. of HUD) and private grants (e.g. tracking of restricted and unrestricted income and expenses by public and private funders), monitors fiscal aspect of grant activities, and prepares financial reports/statements for funding sources.
Performs the processing and calculation of billing costs consistent with program/project budgets
Assemble documentation for billing. Prepares invoices and vouchers for grant billings and compiles all back up documentation required to fiscal/partner agencies and public funders for reimbursement in a timely manner.
Continuous review of grant activity to ensure grant maximization. Prepare forecasts for grant periods.
Monitors timely receipts of funds, payments and responds immediately to any requests for additional information. Reconciles and resolves discrepancies.
Works in conjunction with the Director of Finance and Administration and program staff to revise grant budgets.
Communicate with Full Charge Bookkeeper available grant funds.
Monthly and quarterly grant reporting to funders, Program Managers and Directors.
Backup to the Full Charge Bookkeeper and Grant Accountant
Responsible for filing and archiving accounting records.
Responsible for the agency’s document retention and destruction policy.
Performs other related duties as assigned by the Director of Finance and Administration
Actively participate in all-staff meetings.
Attend professional staff trainings as scheduled.
Work collaboratively with agency staff.
Represent the agency in a professional and ethical manner.
Maintain an active team approach with all staff in all work-related situations and with the staff of other agencies/organizations when collaborating on shared programs/grants
Other duties as assigned
Please submit your cover letter and salary requirements along with your resume.
Minimum Qualifications: Bachelor of Science in Accounting or Business Administration degree. At least three years not-for-profit accounting experience and one year of grant administration and accounting required.No performance bond is required.
Skills required: High standards for accountability, controls, timeliness, reporting and accuracy. Strong organizational skills. Competency in Microsoft Word and Excel . Experience in contract and grant administration. Proficiency in accounting software (i.e. Abila or Sage). Working knowledge of Generally Accepted Accounting Policies. Accrual Accounting and Fund Accounting. Strong attention to detail.
The mission of Housing Forward is to transition people from housing crisis to housing stability. Housing Forward is the only social service agency in west Cook County with a comprehensive "housing + services" solution for transitioning individuals and families out of homelessness. Over the past 22 years, we have developed a unique, integrated approach that to date has transformed the lives of more... than 10,000 people. Our solution is comprehensive and long-term, not just a quick fix, which benefits our clients and also the communities in which we operate.