We have an exciting opportunity to join our team as a Health Information Management Assistant II.
This position is responsible for performing clerical work relating to the processing and maintenance of medical records. Ensures that health information is maintained in accordance with established NYU Medical Center policies and procedures, the Joint Commission standards, and regional, state and federal guidelines.
Maintains paper records and microfiche file areas. Files and retrieves medical records in accordance with departmental policies and procedures. Maintains all records in a well-organized manner, retrieves records from files as requested and in a timely manner. Obtains medical records from electronic system when applicable.
Retrieves medical records from clinical areas. Delivers medical records to appropriate location. Transports medical records in a timely fashion. Safeguards medical records during transport to ensure confidentiality and integrity.
Ensures receipt of all records and documents in accordance with departmental policies. Accurately reconciles received records. Follows up in a timely manner for missing records.
Performs prepping of paper medical record documents. Checks each document for proper identification (patients name, medical record number and account number). Correctly identifies the portion of medical records to be scanned.
Performs scanning of paper records. Verifies the quality and accuracy of the scanned images. Insures that all pages are captured. Identifies any scanning errors and re-scans records as necessary.
Performs indexing. Ensures that scanned documents are indexed to the correct account number and document type.
Performs quality review post scanning and indexing. Ensures that all pages were scanned successfully, and all scanned images are high quality and are assigned to the correct patient and account number.
Performs tasks related to Death Certificate completion. Runs expiration reports as required by departmental policy. Enters patient and clinical provider information in NYCDOH software. Contacts the Office of Chief Medical Examiner, NYULMC clinicians, and Funeral Directors as required by the NYULMC policy. Ensures that information is completed accurately and filed timely.
Processes printed copies of diagnostic test results and Summaries of Care, and distributes documents to primary care providers.
Answers telephone calls promptly and in a polite manner, identifying themselves and the department. Takes messages thoroughly and accurately. Transfers calls to the correct individual based on content of inquiry.
Performs other duties as assigned.
Must have a High school diploma with 1-2 years of experience in an area directly related to the position or equivalent combination of education and experience.
Good verbal and written communication skills and computer skills required.
Knowledge of medical terminology with at least 2 years of experience in health information management is preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.
NYU Langone Medical Center, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of... only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.NYULMC.org.