Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
This recruitment may be used to fill multiple openings.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoy outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Capital Planning & Development ("CPD") is forming a new organization Capital & Space Management (CSM) to integrate management of its capital resources, its physical assets, and its space information through a unifying strategic portfolio management approach branded as the One Capital Plan.
We have an outstanding opportunity for an Asset Manager to monitor and maintain the value of a portfolio of capital assets owned or controlled by the University through maximized occupancy of space. This involves the balancing of costs, opportunities and risks against the desired performance of assets to achieve the University's objectives.
Work may include originating new techniques, establishing criteria or developing new information regarding the financial needs of the University and client. Focus needs to be both long- and short-term. Requires close collaboration with Facilities Services or Third Party Property Manager to ensure appropriate planning and decision-making for overall asset management, maintenance, and renewals. The ability to perform advanced work relating to difficult and/or critical problems, financial analysis, areas of uncertainty, methodology or interpretation and evaluation of processes, continuing changes in programs, technological developments, unknown phenomena, or conflicting requirements required.
This position will ensure the University resources are being spent on the appropriate assets and in coordination with University program requirements and needs for space.
DUTIES AND RESPONSIBILITIES:
45%: Responsible for financial and space tracking and performance of assigned UW real property assets. For each asset, build a management plan including financial, occupancy and development goals, set key performance indicators, create a clear reporting structure, and provide management recommendations.
25%: Develop internal transactional documents that delineate roles, responsibilities, terms, and fund sources. Work with accounting, transactions and property management teams to ensure occupants are offered comprehensive and seamless services in support of their occupancy. Lead internal team to ensure asset data are accurately tracked and consolidated for reporting.
15%: Working with Facility Services, review and prepare deferred maintenance long range planning.
15%: Contribute to the selection and review of contract property managers for University owned and leased facilities. Critique proposed operational services and associated budgets to ensure reasonable, efficient, and competitive services are delivered. Participate in developing and refining property management operations plans that are consistent and compatible with client goals and UW mission.
Set targets for occupancy and develop an overall workplace strategy to achieve them. Convey costs of property occupancy and vacancy in reporting for internal decision making. Engage with UW and external marketing resources to ensure visibility of available space. Anticipate tenant turnover and build reserves for updating and reconfiguring properties to attract occupancy.
Work with Account Managers in CSM/CPD to anticipate UW demand for space in order to recommend future leasing and/or development activity in advance of demand. Develop and maintain program to allocate cost of space to departments via internal rent for space that is owned or leased by the University. Track and allocate all costs associated with space including future costs such as capital repair and maintenance, debt service and tenant turnover. Identify and track portfolio information including gross and rentable square footage, floor plate size, infrastructure amenities, location amenities, building specific operating expenses, use types, efficiency, parking availability, management. Use portfolio information to support recommendations for filling space demand. Track occupancy term commitments to set rates, determine occupant placement, and to consolidate vacancy. Develop occupant communication strategy for ongoing management and emergency communication. Work with Tenant Services Manager to develop property management scope and pricing with 3rd party management or UW Facilities.
Professional knowledge and experience in the fields of real estate, financial analysis, property management, market analysis, design and construction, management analysis and business planning, procurement.
Knowledge of strategic business planning principle and methods.
Excellent written and oral communication skills in order to convey complex and/or controversial topics in a persuasive and tactful manner.
Ability to speak articulately.
Ability to interpret and convey financial concepts and methods, procurement policies and procedures, prospectus development, realty practices and asset management concepts, governing regulations and program criteria to evaluate program activities and to recommend changes.
Demonstrated knowledge of real estate assets.
Demonstrated ability to be sensitive and diplomatic to multiple interested parties.
Creativity and vision to maximize long-term real estate and planning needs of the university.
Work with other Asset Managers and Account Managers to develop information and data required to manage university resources.
Share information with all members of a project team and department peers.
Work thoughtfully under pressure.
Bachelor's degree in Real Estate, Data Analysis, Construction, Planning, Management or Architecture.
Seven years of relevant experience to include asset management, property management, data analysis, construction or financial management.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Conditions of Employment:
Work is performed in an office setting. Frequent meetings with clients across UW Seattle campus are required. On occasion, travel to other UW campuses or field stations may be necessary. Attendance at seminars, conferences and meetings off-site may also be warranted.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.