PURPOSE: Managing and overseeing the day-to-day operations of the Port’s centralized Accounts Receivable and Collections within the Accounting & Financial Reporting Department (AFR).
ESSENTIAL FUNCTIONS: This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed. Essential duties and responsibilities may include, but are not limited to, the following:
Provide strategies, leadership, resource management, work prioritization and operational oversight for Accounts Receivable and Credit and Collections team. Organize, align staff resources and guide major issues/problem assessments and find resolution. Recruit & hire, establish individual and team job performance expectations.
Monthly review the work of others and ensure accurate reconciliations and monitoring postings of all cash transactions to the appropriate systems for the following: disbursements from accounts payable and payroll, cash collections from various revenue subsystems and payment receipting channels from multiple decentralized cash receipting locations in various form of payment method (cash, credit card, checks, wire, and ACH), treasury transactions such as debt and investments, and funds being received by the Port’s third party managers.
Responsible for overseeing the preparation and reconciliation of the multiple different accounts on a monthly basis. Coordination and correcting entries are made if necessary. Interpret/apply & advise on industry prescribed accounting & financial reporting standards (promulgated by both the Government Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB)), relevant to Revenue Services – AFR department & Port-wide. Serve as a resource to the Port broadly on the application of cash and revenue, ensuring industry prescribed accounting & financial reporting standards, financial policies, and Federal grant and other laws and regulations are followed.
Serve as a key liaison and support response to external audits conducted by independent CPA firms, State Auditor’s Office, and Internal Auditors. Review complex accounting schedules, work papers, coordinate, prepare and timely provide requested documentation and answers to questions relating to Accounts Receivable, cash receipting, and credit card processing. Respond to pertinent findings and management letters of recommendations, and work with internal legal counsel to resolve payment disputes along with late fees and finance charges billed arose from Internal Audit.
Provide oversight and signature approval for requests for credit, bad debt write offs, and check requests when refunding Accounts Receivable Customer credit balances. Maintain, operate, and ensure the integrity of the data posted within the Accounts Receivable system. Oversee Accounts Receivable team in administering the new E-Billing/E-Payment system, running monthly statements; dunning letters, performing collection efforts communicating AR aging to Port’s operating managers, responding to customers’ inquiries/disputes/payment plans to their accounts.
Provide Functional Leadership for the Accounts Receivable module during any major financial systems implementation and upgrade. Responsible to stay current with new technology and changing regulations/requirements in order to make recommendations to move forward when and where necessary.
KNOWLEDGE, SKILLS & ABILITIES: Broad-based knowledge in accounting and financial reporting, with an in-depth understanding and ability to accurately apply prescribed accounting standards relevant to both the private and government sectors (FASB and GASB standards). Knowledge of RCW’s applicable to running the financial operations of the Port to ensure compliance with Federal and State laws/Regulations. Knowledge in pertinent Federal, Washington State and Local tax law, regulations and practice. Working knowledge of implementing new systems, software packages, report writing through use of query, and the ability to manage and lead projects. Knowledge of managing cross-functional teams of a diverse nature, through leadership, coaching and developing skills and expertise. Knowledge of major ERP Systems.
Advanced computer skills in Microsoft Excel, Word, and PowerPoint. Strong leadership and organizational skills. Excellent written and verbal communication skills. Demonstrate effective judgment and decision making skills. Strong managerial skills including directing workflow and workload, goals setting, conflict resolution, training, career development, performance planning and appraisals. Detail oriented as well as the ability to grasp an organization-wide perspective, and have excellent analytical/problem-solving skills. Good interpersonal skills. Strong research and critical thinking skills.
Ability to work proactively, independently and be reliable. Ability to meet deadlines under competing priorities, be customer-partner oriented, and ability to cultivate and maintain productive working relationships with organizational personnel. Ability to present information and respond to complex financial questions from the organization as well as outside organizations. Ability to be professional poise and presence. Ability to multi-task, successfully accomplish concurrent priority projects, guide and motivate personnel, and be flexible to work extended hours during the year-end/annual financial audit and other times when needed.
QUALIFICATIONS: Combination of education and experience demonstrative knowledge, skills and abilities equivalent to:
Bachelor’s Degree in Accounting or related field;
Active Certified Public Accountant license; and
Eight (8) years of experience in general accounting environment with supervisory experience, particularly related to cash collection, and accounts receivables.
Master’s Degree in Accounting or related field;
Three (3) years of experience PeopleSoft Financial System, particularly Accounts Receivable Module, knowledge and working, evaluating and upgrading multiple subsystems; and
Three (3) years of experience in collection practices and principles.
The Port of Seattle plays a key role in bringing international trade and travel to the Pacific Northwest. The Port provides maritime and airport operations for the greater Seattle area. Forty percent of the state of Washington’s economy is impacted in some way by the Port.