Jacobs Federal Network Systems (FNS) provides highly sophisticated network systems design, engineering, operations, and maintenance, and offers cutting edge cybersecurity solutions for our customers in the Intelligence Community, Department of Defense, and other federal agencies. We deliver an integrated approach to network engineering design and network management, as well as full IT lifecycle service management, IT service delivery, asset management, logistics and procurement support, and software/hardware vendor management. Our network engineers, controllers, and technicians are trained in multiple disciplines to successfully maintain legacy systems as well as insert the latest technologies for voice, data, and video networks in fast-paced, mission-critical environments.
Jacobs is seeking a Senior Subcontracts Administrator for the Reston, VA office. Duties will include:
Provide cradle-to-grave subcontract administration for Federal contracts
Administration of assigned subcontracts and PO's
Prepare and negotiate all agreements to partners/subcontractors, including NDA's, teaming agreements, subcontract agreements, consultant agreements and CTA's
Work with project teams to support day to day subcontract administration, including receiving requests from project teams for subcontractor agreements and purchase orders, reviewing data in the Procurement Requisition system
Provide guidance to project teams in addressing difficult subcontract actions and proactively educate project team on various subcontract and compliance issues, especially CPSR, FAR, DFARS, and/or other Federal Government statutes, laws, regulations and requirements
Support project team compliance with key internal processes to include company's purchasing manual, and support established subcontract procedures
Create Purchase Orders and Change Orders in Deltek Costpoint to provide funding, POP and SOW to subcontractors, maintain tracking of all subcontractors assigned for compliance with terms and conditions, provide inputs for subcontracting reporting as required, create and maintain records for all assigned subcontractors in accordance with company Purchasing Manual
Maintain details on all accounts for reporting purposes
Provide proposal support to include issuing RFPs/RFQ's and all data calls to partners/subcontractors, conduct complex negotiations with subcontractors, including but not limited to terms and conditions and pricing, participate in proposal kick-off and stand-up meetings, contribute to proposal team as requested/required
Conduct complex negotiations with subcontractors, including but not limited to terms and conditions and pricing
Review and resolve issues on assigned tasks which affect company compliance and ensure satisfaction of legal requirements, and company and customer objectives
Recommend possible revisions or process improvements to meet company needs
Mentor junior staff, especially regarding procurement compliance issues
Ensures that services and deliverables are delivered in accordance with the agreement terms and conditions
Engage with our client’s proposal team and appropriate contracts administrator
Correspond with internal and external customers in a timely and professional manner
Monitor and evaluate subcontractor performance
Other duties as assigned
Active TS/SCI Security Clearance
BA or BS degree in the appropriate discipline from an accredited college or university, plus nine (9) to twelve (12) years of progressive and relevant experience. Additional relevant education may be substituted for progressive experience
Working knowledge of CPSR desired and experience with Deltek Costpoint a requirement. Working to expert knowledge of standard office automation software (email/MSWord/MSExcel, etc.).
Strong analytical ability to review and evaluate all types of subcontract agreements in order to negotiate all terms and conditions and be aware of areas of risk to the company
Working knowledge of the FAR, and contract types in
Ability to read and understand prime contracts
Ability to work well in a collaborative business environment with peers within the subcontracts and contracts group as well as business developers and project teams
Advanced oral and written communication skills are required along with comprehensive knowledge of company policies and procedures, and work flow processes
Must be able to interface with individuals at all levels of the organization both verbally and in writing
Proficiency in the use of MS Office product suite (PowerPoint ,Excel, Word, SharePoint)
Some PC repair/troubleshooting skills may be required
Effective time management skills
Must be a team player, teamwork is critical
Must maintain a positive and professional demeanor at all times
Job-related certifications (i.e. CPCM, CFCM)
Extensive knowledge of FAR, DFARS, CPSR, and contractual and customer requirements.
General Office environment. The work environment is fast-paced and sometimes involves extreme deadline pressures. The nature of the work requires a high degree of teamwork and cooperation with other members of the staff as well as individuals across the Company and Customers
Equipment, Machines & Software:
Computer work required. Must be proficient in MS Office, particularly Excel. Use of calculator, printer, fax, scanner, telephone, filing cabinets, and other standard office equipment is required.
Attendance and punctuality are essential in this highly collaborative environment. Overtime work may be required in support of customer deliverables or other priority assignments as determined by management.
Other Essential Functions:
Must be able to communicate effectively with individuals at all levels of the organization. Must work well under pressure to meet deadline requirements. Must be a U.S Citizen. Must possess a valid state driver’s license. Must pass a Federal background investigation. Must submit to pre-employment drug testing.
Additional Salary Information: Salary commensurate with experience
Jacobs provides its clients with a full range of advanced technology services – refined over nearly 65 years of experience supporting both government and commercial clients – and are known for our commitment to excellence and our outstanding achievements in quality, performance, and safety. With a focus on long-term, ongoing client relationships, many of our clients retain our services across multiple contracts, resulting in successful partnerships over many years.