Responsible for planning, organizing and directing the operation and activities of the City Clerk's Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
•Secretary to the municipal corporation, Secretary to the Board of Directors of the Electric, Stormwater, Water and Wastewater Enterprises, Secretary to the Board of Directors of the General Improvement District; Member of the Executive Lead Team.Directs the preparation of short term and long range plans and the City Clerk department's annual budget based on the goals and growth objectives of the department.
•Develops goals, objectives, policies and priorities for the department; prepares, presents and administers the departmental budget.
•Evaluates the results of overall operations and service levels and provides regular reports to the Deputy City Manager.
•Coordinates and prepares agendas for all City Council meetings and study sessions
•Records and maintains proceedings (minutes) of all regular City Council meetings.
•Maintains records such as ordinances and resolutions.
•Administers, prepares, and coordinates all City elections in accordance with state and local laws
•Mails or publishes all official and legal notices.
•Provides staff support to City's Liquor/Marijuana Licensing Authority, Election Code Committee and other committees or task forces.
•Processes, transfers, and renews liquor and marijuana licenses.
•Coordinates the recruitment, application and appointment processes for the City's boards and commissions.
Responds to inquiries for information about City government operations and City Council legislation and decisions.
•Maintains custody of City Seal and executes official City documents.
This position is responsible for the supervision of City employee(s).
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills and abilities required to perform the necessary functions of this position.
KNOWLEDGE, SKILLS, AND ABILITIES
•Knowledge of laws related to open meetings, open records and records retention.
•Knowledge of legislative proceedings.
•Knowledge of accounting principles.
•Ability to interpret state Constitution and statutes, City Code, and City Charter.
•Ability to use word processing, financial and database software.
•Knowledge of budget preparation and development. •Ability to work cooperatively and effectively with customers and co-workers.
•Ability to communicate effectively, both orally and in written form.
EDUCATION and EXPERIENCE
Bachelor's degree in business administration, public administration, records management, or related field from an accredited college or university; five to seven years related experience; or equivalent combination of education and experience.
Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write articles for publication that conform to prescribed style and format. Ability to effectively present information to managers, public groups, and/or boards of directors.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid driver’s license.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to, sit; and talk or hear. The demands on the visual sense are high. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to lift and/or move up to 50 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee would encounter while performing the essential functions of this job.
Normal office environment. The noise level in the work environment is usually moderate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Located against the foothills of the Rocky Mountains and home to Colorado State University (CSU), the City of Fort Collins offers a diverse culture, educated and engaged citizens, outdoor recreation, bicycles, breweries, historic charm, and a thriving economy. Throughout the year, live music and entertainment, as well as great local dining, can be found throughout the historic downtown area. Fort ...Collins offers the convenience of a small town with all the amenities of a larger city.
The City’s long list of acknowledgements includes:
•No. 8 Top 25 Best-Performing Large Cities (Yahoo Finance 2016)
•“Top Ten Websites” Best of The Web Awards (Center for Digital Government – September 2016)
•Top 10 Healthiest Cities" (Livability.com - April 2015)
•No. 13 “Best Place to Live” (Livability.com - September 2015)
•No. 9, and “One of the Top 10 Best Places to Retire” (CBS Money Watch - February 2012)
Why Work For the City of Fort Collins?
- Medical, dental, vision (for self, spouse, children) – eligible on the 1st of the month following 30 days employment
- Paid vacation, paid holidays, and sick days
- Retirement + company matching – after 6 month probation period and immediate vesting
- Flexible spending: Medical expenses FSA, dependent FSA or both
- Employee Assistance Program: counselling, legal, financial assistance
- Life insurance, short-term and long term disability
- Wellness program, workout facilities
- Employee/family Onsite Health Clinic
- Personal & professional learning opportunities including supervisory and leadership development; plus career mobility
Collaborative work environment