Primary responsibility for managing the HL Amazon Corporate Account, including making timely payments, monitoring credit balances, and adding and managing Amazon Shoppers.
Oversight of collections PCard purchasing, including contributing to/creating PCard policies and best practices, tracking of PCard applications, and ensuring that PCard transactions are reviewed and audited.
Monitor HL staff review and approval of Collections invoices and Non Collection invoices for Harvard College Library.
Manages the tracking of invoice errors, unreviewed PCards transactions, journaling transactions, and invoice dates for analysis, reporting out on results.
Manages performance for three direct reports. Provides regular and timely performance feedback to direct reports, aligning staff skills and abilities with the evolving needs and goals of the unit. Approves time and absences on PeopleSoft for direct reports.
Works with HL and Schools' staff on interpretation of, and adherence to, university rules and restrictions governing the use of endowed and gift funds.
Serves as liaison for HL participation in the implementation of the new Library System, Alma, set to be implemented in the next year.
Oversees relevant HL Finance responsibilities related to HU quarterly and annual fiscal closing.
Acts as additional backup PeopleSoft time approver.
Designs, plans and implements special projects and other relevant responsibilities as needed.
At the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University's mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.
We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world's most consequential problems, requires that we not only reflect, but also champion our diverse society.
A global leader, the Harvard Library is a pre-eminent research library that acquires, disseminates, and preserves knowledge. Harvard's Library holdings range from traditional print collections to rapidly expanding inventories of digital resources. It is the work of the Harvard Library to provide the University's faculty, students, and researchers—now and in the future—with comprehensive access over time to all of these materials.
Must have excellent interpersonal, diplomatic and communication skills.
Must be able to work independently and collaboratively with minimal supervision and be able to handle complex and confidential information with discretion.
Must have excellent organizational skills with the ability to prioritize work appropriately and adapt easily to changing priorities.
MBA or Master's degree in relevant field preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.