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Position Summary: We have an exciting opportunity to join our team as a Program Coordinator.
In this role, the successful candidate The Cardiology Fellowship Program Coordinator will coordinate and support administrative activities for the Cardiology Fellowship Program and ensure efficient administrative and compliant operations. Programmatically reports to the Fellowship Director(s) and administratively reports to the Program Manager of Cardiology.
Serves as the Cardiology Fellowship Coordinator - Coordinates all aspects of the Cardiology Fellowship Program; receive and process applications for the Cardiology fellowship; present applications to the Program Director(s); organize and manage interviews of qualified applicants in coordination with the AAMC; work with GME office at NYUSOM to onboard the individuals (including admin support to set up lab coats, beeper, email, EPIC access etc.); track fellow's attendance at lectures for ACGME purposes; schedule evaluation of fellow; keep records on each fellow for ACGME purposes; coordinate Cardiology fellows rotations and educational activities; and other fellowship duties as needed.
Participates in special Project/Programs and performs other duties as required.
May act as a backup to cardiology specialty fellowships (ACGME and non-ACGME programs).
Scheduling & Coordinating Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities. May assist in special events planning.
Project/Program Support - Submits expense reports for the fellows, fellowship director, etc., as needed; Independently handles programmatic and administrative tasks relating to the fellowship; Attend required meetings; Reviews workflow and recommends improvement if applicable to ensure appropriate cycle times and efficiency.
Research Activities - Researches/gathers and collects data from different parties and presents findings and preliminary analysis as applicable. Researches problems, issues and concerns and responds to requests for information. Develops materials and presentations for training and educational sessions, departmental seminars and other activities.
Reports - Prepares and review documents independently and generates status/progress reports for ongoing and pending Project/Programs. Plans, arranges, outlines and drafts letters, memos, agendas presentations and reports. Advanced analysis is required to present findings. Reviews, edits and obtains appropriate approvals. Responds to more complex correspondence and refers the more complex issues with recommendation to supervisor. Follows protocols as defined by the grant and Medical Centers policies and procedures.
Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office
To qualify you must have a Bachelor's Degree or equivalent in business administration, health care administration or related field.
Two years of experience coordinating Project/Programs or programs or an equivalent combination of education and experience.
Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook.
Familiar with Internet applications. Effective oral, written, communication, interpersonal skills.
Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers.
Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure.
Ability to Project/Program manage and to multi task while paying attention to details
Preferred Qualifications: Experience with AAMC, GME and ACGME fellowship policies and procedures and with New Innovations.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
NYU Langone Medical Center, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of... only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.NYULMC.org.