Full-time position with the Institute for Clinical and Translations Research (ICTR); 37.5 hours per week; Monday - Friday.
Duties and Responsibilities:
The Financial Analyst will manage budgets and financial transactions in the ICTR and aid in the management of pre-and post-award activity in the ICTR.
Reconcile accounts monthly and create and maintain reconciliation system. Prepare monthly reports for principal investigators. Monitor budgets and expenditures and control deficits. Maintain salary funding profiles for faculty, staff, postdocs, and ensure all salary lines are fully-funded. Monitor and reduce unallocated salary. Complete payroll transfers and assist with effort reporting and cost sharing processes. Prepare and approve various electronic forms such as expenditure and balance transfers, purchase orders, online payment requests, and reimbursements.
Submit grant proposals via various applications. Keep abreast of policies, procedures and governmental regulations that apply to sponsored applications and awards to ensure compliance. Coordinate, monitor and submit all progress reports and assist with grant closeout, such as ensuring the timely submission of the financial and other reporting such as small business contracting reports. Prepares and submits Other Support pages for submission on grants or responding to requests by other departments for our faculty Other Support pages. Responsible for sub award contracts - initiating, continuing, invoicing/paying, and terminating.
Responsible for accurate internal and external billing and receipt of payments. Work with internal and external investigators as well as JHU offices to execute these responsibilities per project timelines. Closely monitor expenditures to balance budget and respond to inquiries.
Ensure timely completion of sponsored post-award requirements, such as financial status reports, progress reports, clinical trial invoicing, subcontract setup/modifications, and maintains deadline schedule. Manage all aspects of subcontracts, including set-up, compliance, budgets, and payments. Assist in compiling pre-award information for sponsors, such as budget revisions, research support documents, and protocol approvals. Advise faculty and staff on changes in sponsored research policies.
Use various general accounting and software applications, such as spreadsheets, databases. Maintain compliance with OMB, sponsoring organizations' guidelines, and relevant JHU/JHH policies and procedures.
Interact with JHU shared services (accounts payable, fixed assets, purchasing), vendors. Input and analyze data for analysis, review online payments, business expenses, purchase orders and procurement card expenses. Monitor any unusual activity on default accounts. Prepare journal transfers between JHU and inter-entity accounts allocations. Review all paperwork prior to submission to accounts payable for compliance with university guidelines. Research and resolve commitments on budgets. Mli>Prepare check requests, purchase orders, independent contractor forms, blanket purchase orders, capital shopping carts, and cash journal entries. Process monthly financial transactions such as KB15N's, accruals, journal entries, and non-payroll cost transfers. Perform cost transfers as needed to balance budgets and accounts. Processing of online check requests, shopping carts, travel reimbursements, employee reimbursements, purchase orders, and check deposits
Analyze data to identify opportunities for financial performance improvement and implement methods for increased efficiency" or "proactively identify opportunities and make recommendations to address financial challenges. Perform comprehensive financial analysis relating to business to improve departmental financial effectiveness and compliance with JHU. Create and maintain Standard Operating Procedures for administrative positions. Demonstrate ability for self-direction and initiative to address problems/tasks. Identify weak or non-existent administrative processes and work with leadership to develop corrective action plans.
Perform analysis on budget performance. Prepare reports (ongoing and ad hoc) for performance management monitoring. Seek to resolve any expense posting errors and communicate proper expense allocation as needed. Complete monthly reconciliation. Analyze budget patterns and project expenditures. Monitor revenues and expenditures throughout the budgetary period and identify and communicate (via monthly meetings) over expenditures to appropriate administrative leaders. Conduct variance analysis (and other designated accounts/programs, as specified) within the department.
Perform financial review and analysis, monitor budget spending, reconcile accounts and audit transactions
Monitor departmental non-sponsored accounts. Monitor, identify, and communicate over expenditures to faculty and administrative staff. Make recommendations for resolving funding shortfalls.
Apply a working knowledge of applicable laws and regulations. Verify documents for completeness and compliance with government and private agencies. Review and analyze a variety of financial transactions including, general funds and federal and private grants and contracts, as well as gift and discretionary accounts.
Use various software applications such as spreadsheets, relational databases, statistical packages to assemble, manipulate and format data.
Run reports for reconciling, forecasting, and trending of financial data.
Monitor salary overpayments.
Monitor control salary balances.
Monitor and properly categorize revenue transactions based on natural class categories.
Review and audit department Procurement and Travel card charges monthly.
Responsible for accurate data entry.
Maintains accurate, secure, and up-to-date financial records.
Creates and updates database records with minimal errors.
Assures that data collection, entry, analysis and report generation are accurate and completed within established deadlines.
Maintains professional, courteous communications with internal and external contacts.
Bachelor's degree in finance/accounting, or other closely related field preferred.
Minimum of three (3) years relevant financial/accounting experience, preferably within an academic medical institution.
High proficiency in systems is required (SAP, Excel).
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.