We have an exciting new opportunity as the Director of Finance and Administration at Covenant House Illinois.
The Director of Finance & Administration is responsible for the day to day management of the operations of finance, purchasing and enterprise risk management. The Director of Finance & Administration position is responsible for establishing agency-wide financial and administrative objectives, policies and good business practices which insure a sound financial structure and safeguard the assets of the Agency.
Directs, reviews and appraises finance and purchasing matters (including vendor setup and establishing purchasing protocols) and provides the necessary coordination between these activities and other departments within Covenant House Illinois.
Serves as liaison between Covenant House Illinois and Covenant House International on matters of finance and financial policy.
Assists and advises the Executive Director in creating, reviewing and approving budget proposals, operating and administrative policies and procedures.
Invests the Agency’s funds as required, and in conjunction with the Governance Committee of the Board. Reports fiscal status of Agency to the Board of Directors.
Prepares and reviews monthly Covenant House Illinois financial statements, including analysis of monthly actual versus budget variances, working with Executive Director to develop and enhance monthly reporting of financial statements and other supporting schedules such as Actual Revenues vs. Budgeted Revenues YTD
Prepares annual Covenant House Illinois Statement of Activities, Balance Sheet, Statement of Cash Flows and footnote disclosures for review by auditors.
Oversees and reviews preparation of G/L analysis, documentation of all journal entries, payroll services, contribution reports, fixed assets, bank reconciliations, insurance schedules, tax reports/filings, accounts payable functions, data processing control and process updates related to the G/L system.
Works with independent consultants and accountant(s) to prepare, review and submit all information required by the State of Illinois for registering as a non-profit fundraising agency.
In partnership with the Associate Executive Director, supports the preparation of budgets for funding opportunities and coordinates external and government funding (when applicable) financial audits, taking immediate action to achieve higher quality accounting standards where audits identified areas for improvement.
Maintains insurance and lease schedules, debt service, and other schedules as may be required by the Executive Director of Covenant House International.
Oversees accounting systems, including general ledger, fixed assets, A/P and payroll, including scheduling of tasks to assure timely closing and reconciliation at month-end and year-end.
Provides guidance to leadership team regarding the accounting treatment for material transactions, e.g., bequest accruals, prepayments, amortization and depreciation of certain assets, etc.
Assures complete, accurate and timely filing of all financial reporting as required by government, regulatory agencies, funders and others, as required.
Avoids legal challenges by understanding current and proposed accounting legislation.
Hires, trains, and supervises Finance department staff. Establishes and maintains systems for task documentation and cross-training, where feasible.
Serves as lead staff, coordinating and maintaining minutes for the Governance Committee of the Board of Directors.
Enterprise Risk Management:
The Director of Finance & Administration is responsible for developing, monitoring and overseeing the risk management process for Covenant House Illinois in partnership with the Executive Director and Leadership Team. Issues deemed to be high risk in nature (beyond acceptable risk appetite levels) by the Director of Finance & Administration will be escalated to the Executive Director, Leadership Team and the Board when necessary. As part of this mandate the Director is responsible for the following:
Conducts annual interviews with Directors to identify risk & risk mitigations
Maintains the risk register in accordance with risk management policies and standards
Assesses risk exposure through the Risk Register
Communicates and coordinates risk management
Considers additional control measures to manage risks to an acceptable level.
Takes steps to raise awareness and understanding of risk among new directors and/or board members by including an overview of the organization’s risk management processes and major risks in orientation sessions for new directors/board members.
Reviews the outcomes of the risk management process and advises Senior Management of risk treatment actions and the outcomes that are deemed a priority and notifies the Board of Directors when appropriate.
SPECIAL AND TECHNICAL KNOWLEDGE
This position requires a strong knowledge of financial accounting, internal and management control systems, information systems applications, and audit planning. Experience with the Lawson financial software preferred. In addition, strong analytical capabilities, attention to detail, proficiency in Excel, excellent interpersonal communication and supervisory skills are required. In depth knowledge of Generally Accepted Accounting Principles (GAAP), non-profit accounting and related FASB/OMB requirements. Ability to deal with sensitive and confidential information, and handle multiple projects with various deadlines is necessary.
TYPE AND LENGTH OF EXPERIENCE
Requires a Bachelor’s Degree in Accounting (Master’s/CPA preferred) with a minimum of 10 years’ experience. Previous nonprofit and managerial experience required.
Knowledge of Microsoft Excel and Microsoft Word.
Must have effective written, verbal, and listening communication skills.
The ability to maintain order and exercise appropriate judgment when faced with complex management decisions.
Must be able to maintain confidentiality.
Must be willing to work as part of an interdisciplinary team.
Must possess a high level of interpersonal skill with a broad range of professionals, colleagues, board members and donors.
Must be dedicated to the mission of Covenant House.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
The work environment for this position includes an office and non-residential drop in space with a low to high noise level.
The employee is regularly required to remain stationary for some periods of time; use hands and fingers and communicate.
Specific vision abilities required by this job include close vision and ability to focus.
Interested candidates should submit a cover letter and resume with salary requirements to: email@example.com. Please indicate the title of the position you are applying for in the subject line of your email.
Founded in 1972, Covenant House is the largest charity across the hemisphere serving homeless, trafficked and runaway youth. Located in 30 cities across 6 countries (Canada, the United States, Mexico, Guatemala, Honduras and Nicaragua) Covenant House offers a broad range of essential services to help youth move from poverty to opportunity and from homelessness to hope. These services include emerg...ency shelter, transitional and supported housing, food, clothing, legal aid, medical care, educational services (including high school diploma programs and GED certificate programs), job training and placement services, and childcare and parenting support programs.
As a part of the Covenant House Strategic Plan, we will open hundreds of new supported beds for homeless youth across Canada, Latin America, and the United States. We hope to reach an additional 10,000 youth annually through our residential and non-residential services, including health clinics, and job training programs and schools. An important step of our expansion was the 2017 opening of a new site - Covenant House Illinois (CHIL) in Chicago.