ADMINISTRATIVE ASSISTANT II, Military Science, to perform complex and diverse duties in support of Army ROTC. Will provide sole administrative support and perform a wide range of reception and administrative duties for Army and civilian personnel and students/cadets from seven colleges and universities, anticipate and initiate actions regarding office operations which require knowledge of the Institute and other departments, and function as a high-level individual contributor or coordinator of multiple projects. Responsibilities include maintaining personnel files; responding to inquiries; resolving complex problems, possibly including computer issues; dealing with confidential issues using discretion and good judgment; composing and editing correspondence and documents in both civilian and military formats; working on departmental newsletters and other publications; coordinating high-profile events, including preparing invitations and menus and handling presentation needs; scheduling diverse and complex appointments, meetings, and travel; providing weekly expense updates on the MIT portion of the office budget, advocating for Army ROTC fund account and advising budget officer on practices to stay within budget; monitoring and reconciling accounting statements; generating requisitions, tracking expenses, verifying credit card charges, and maintaining backup; assisting with monitoring and reconciling accounts in SAP; preparing and processing purchasing and accounting forms; and performing other duties as requested.
REQUIRED: at least three years' office management experience; strong organizational skills; excellent interpersonal and communication skills; proficiency with Word, Excel, PowerPoint, Access, and Outlook; basic HTML and electronic mail skills; knowledge of desktop publishing software, e.g., MS Publisher, Adobe Acrobat Professional, InDesign; familiarity with Macromedia web development software; and experience with MIT accounting procedures and SAP. Knowledge of military and/or ROTC desirable. Bachelor's degree preferred. Job #15020-5
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