:Aug 23, 2017, 11:59:00 PMFull-timeShift Start Time:8:30A.M.Shift End Time:4:30P.M.
Collective Bargaining Unit:RWDSU Local 200 Admin Assistants BHSPosting Salary:$31.583 HOURLY
:Health and Hospital Systems
Anesthesiology/Pain Mgmt. Dept.
1901West Harrison Street
Chicago, IL 60612
The Residency Program Coordinator functions in a management capacity to oversee and coordinate the non-physician aspects of a designated residency program. Under general guidance of the Program Director, the Residency Program Coordinator works independently to ensure required programs for the education of assigned residents and medical students are properly organized, coordinated, monitored and evaluated by the assigned medical Staff, and in compliance with requirements set by Cook County Health and Hospitals System (CCHHS) and by all organizations and agencies that are involved with the process of determining accreditation of post-graduate medical education programs. Acts as a liaison assisting residents and medical students throughout the residency program responding to all inquiries relative to the program. Compiles and maintains all records pertaining to resident and medical student personnel information, records of program completion, and performance evaluations from CCHHS medical staff.
Manages the intake process and exiting process for all new House Staff which includes the processing of related licensure, visa processing, and creation of appropriate personnel records.
Coordinates with the Graduate Medical Education Manager as well as other supervisory medical staff to confirm schedules for the residents and attending physicians. Creates the schedules using New Innovations software and updates schedules on an ongoing basis.
Collects, enters, and assigns evaluations to respective residents and attending physicians through New Innovations.
Follows evaluation compliance reports for House staff in New Innovations.
Notifies the Graduate Medical Education Manager when residents or attending physicians are within sub-standard compliance. Conveys notification and associate remedial action to residents or attending physicians per direction of the Graduate Medical Education Manager and/or Associate Medical Director.
Tracks duty hours through New Innovations and submitting reports regarding this to the Graduate Medical Education Committee (GMEC) on a regular basis or as requested.
Prepares required documents for regulating or accrediting agencies.
Represents the Residency Program on select departmental and institutional committees and at meetings.
Performs two code blue test daily at approximately 10:00am and one after 3:00pm, via computer/phone system
Attend In-services and meetings as required.
Maintain professional growth and development through memos, bulletins, training and meetings.
Performs other hospital communications and clerical duties as required.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title of those to be performed temporarily outside an employee's normal line of work.
Bachelor's Degree from an accredited college or university (must provide official transcripts at time of interview)
Four (4) years of experience in an administrative capacity within medical education and healthcare administration (is required)
Two (2) years of experience as a Residency Program Coordinator within healthcare (is required)
Two (2) years of prior experience with Graduate Medical Education software such as Electronic Residency Application Services (ERAS) or New Innovations or Two (2) years full-time experience using a similar database to create and maintain records and extract information to other software (is required)
Prior experience in program management; establishing timelines, tracking completion of phases (is required)
Prior experience managing personnel or training records (is required)
Prior experience creating reports and working with numbers, including preparation of budgets, tracking payroll, and data analysis (is required)
Intermediate skills in Microsoft Office (Word, Excel) (is required)
MUST MEET ALL REQUIRED QUALIFICATIONS AT TIME OF APPLICATION FILING.
Demonstrated proficiency in New Innovations or Electronic Residency Application Services software
Thorough knowledge of Graduate Medical Education administrative practices
Knowledge of medical terminology
Prior supervisory experience
Knowledge, Skills, Abilities and Other Characteristics
Excellent interpersonal skills and the ability to interact positively with management, and clerical and support staff within the division, throughout the Bureau of Health, and at outside agencies
Excellent written and verbal communication skills
Excellent problem solving skills and ability to analyze and negotiate complicated situations
Strong organizational skills
Demonstrated ability to keep accurate records and databases
Demonstrated ability to complete tasks within a specified timeframe
Ability to multi-task
When applying for employment with the Cook County Health & Hospitals System, preference is given to honorably discharged Veterans who have served in the Armed Forces of the United States for not less than 6 months of continuous service
To take advantage of this preference a Veteran must:
Meet the minimum qualifications for the position.
Identify self as a Veteran on the employment application by answering yes to the question by answering yes to the question, "Are you a Military Veteran?"
Attach a copy of their DD 214, DD 215 or NGB 22 (Notice of Separation at time of application filing. Please note: If you have multiple DD214s, 215s, or NGB 22S, Please submit the one with the latest date. Coast Guard must submit a certified copy of the military separation from either the Department of Transportation (Before 9/11) or the Department of Homeland Security (After 9/11). Discharge papers must list and Honorable Discharge Status. Discharge papers not listing an Honorable Discharge Status are not acceptable
A copy of a valid State ID Card or Driver's License which identifies the holder of the ID as a Veteran, may also be attached to the application at time of filing.
If items are not attached, you will not be eligible for Veteran Preference
VETERANS MUST PROVIDE ORIGINAL APPLICABLE DISCHARGE PAPERS OR APPLICABLE STATE ID CARD OR DRIVER'S LICENSE AT TIME OF INTERVIEW.
Medical, Dental, and Vision Coverage
Basic Term Life Insurance
Deferred Compensation Program
Paid Holidays, Vacation, and Sick Time
You may also qualify for the Public Service Loan Forgiveness Program (PSLF)
*Degrees awarded outside the United States with the exception of those awarded in one of the United States' territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.
*Please note all offers of Employment are contingent upon the following conditions: satisfactory professional & employment references, healthcare and criminal background checks, appropriate licensure/certifications and the successful completion of a physical and pre-employment drug screen.
*CCHHS is strictlyprohibitedfromconditioning,basingorknowinglyprejudicingoraffectinganytermoraspectofCountyemploymentorhiringuponorbecauseofanypoliticalreasonorfactor.
COOK COUNTY HEALTH AND HOSPITALS SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER
As one of the largest public health systems in the country, the Cook County Health and Hospitals System (CCHHS) cares for more than 300,000 individuals resulting in over 1 million patient visits each year. Our mission to care for all, regardless of their ability to pay, dates back to 1835. In that time, we have cared for millions of patients and trained thousands of doctors, nurses and health pro...fessionals. We conduct important research making substantial contributions to current practices. With a patient-centric focus, we look to our teams to provide a commitment to leading edge practices and approaches, collegial relationships and the CCHHS mission.