Position Summary: We have an exciting opportunity to join our team as a Clinical Supply Chain Coordinator.
In this role, the successful candidate is responsible for assisting the Clinical Supply Chain Assistant Manager in the control of inventory supplies for Perioperative Services, Electrophysiology Lab, Cardiac Catheterization Lab, and Radiology. Assists in accomplishing facility inventory turn goals and other inventory related objectives within the department, including but not limited to, accurate recommended reorder points, reorder quantities, limit out of stock issues, and increasing use of consignment and ongoing evaluation of supply movement. Implements strategies that will financially and administratively enhance service and utilizes the functioning of the department maximizing all resources available to accomplish its goals. Also responsible for first line supervision of all Clinical Supply Chain activities, the coordination of delivery of medical surgical supplies as well working with vendors for loaner/consignment products to the Surgical and Procedural Suites. The coordinator has authority to initiate consignment agreements based and make decisions based on ordering patterns and history.
Coordinates with Nursing Leadership the re-ordering, re-stocking, and reconciliation of discrepancies of the supplies/implants based upon established par levels and consignment agreement.
Responsible for initiating consignment agreements with Sourcing for high value, high use items.
Create requisitions for implant use in operating/procedural rooms: - Bill Only POs, Consignment Orders, Manual/Rush requisitions, Special Requests Orders, No Charge POs (trials/consignments)
Verifies and validates vendor consignment replenishment requests based upon on-hand inventory as well as Operating Room usage.
Responsible for creating Patient Supply Requests for all newly added implants (consigned & non-consigned) in accordance with participating in the Inventory Control Board.
Maintains invoices, packing slips, and ensures receipts on all purchase orders associated with consignment products.
Establishes vendor appointments based on upcoming schedule and verification of attendance (in accordance with Nursing) within Vendormate.
Maintains implant file along with updating prices as well as new items.
Performs all inventory functions along with vendor sales rep, i.e. quarterly inventory, reconciliations, item updates, recalls, backorders, etc.
Identifies and communicates any backorders, recalls, or discontinued items with Nursing Leadership and CSCM Assistant Manager and coordinates necessary substitutes. Provides analytical reports to the CSCM Associate Director and Business Manager upon request.
Demonstrates the ability to maximize resources and is skillful in adjusting resources according to the workload and volume.
Demonstrates knowledge in generating and interpreting statistical, productivity, and quality performance reports and utilizes the data to improve the departments performance.
Accurately and consistently follows documentation guidelines in all phases of the process as required by the department and regulatory agencies.
Demonstrates comprehensive knowledge and technical expertise in inventory control principles.
Demonstrates ability and skills to monitor, audit and enhance the quality of the process and products manufactured or rendered to customers by the department.
Demonstrates ability to utilize management skills in good judgment and decision making, time management and meeting deadlines and demonstrates a high level of initiative.
Maintains continued education in the field of Materials Management operations and equipment through education, literature, and seminars. Provides instructions and in-services in new products, procedures and equipment in a manner what will identify and prevent resource loss and maintain safety.
Makes decisions on substituting products due to backorders/recalls based on knowledge around supply service.
To qualify you must have a Bachelor's degree in a related field + 1 year of relevant experience or a combination of similar education and experience.
Knowledge of Clinical Supply/Materials Management general operations. Strong skills related to the management of inventory control responsible of progressive work experiences in supply distribution.
Knowledge of specific health care products. Must possess computer knowledge. Excellent interpersonal and communication skills.
Preferred Qualifications: Completion of formal supervision principles or leadership education. Certification in materials resources CMRP. Knowledge of inventory control software such as Peoplesoft 9+ preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
NYU Langone Medical Center, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of... only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.NYULMC.org.