Advertised Summary Job Description: The Fellowship Coordinator is responsible for the day-to-day administration of all the fellowship programs in the Department of Obstetrics & Gynecology. The coordinator reports to the Medical Education Manager.
Fellowship Education: manage day-to-day administrative functions for all of the fellowship programs; develops and implements new systems and revises current systems to be in compliance with fellowship governing body; maintains databases with fellow and faculty data, and manages the evaluative processes of the fellows, program, faculty and rotations; informs fellows of inter and intradepartmental policy and procedure changes, track, report, and ensure compliance with procedures regarding licensing, annual contracts, and initial and re-credentialing of fellows; provide administrative supervision and resource for fellows and act as liaison between fellows and hospital administration. Assists with the development of fellow schedules; uploads rotation schedules into Med Hub system; notifies fellows of schedules, encompassing vacations, conferences and approved leaves of absence. The incumbent will maintain the fellowship curriculum including competency-based goals and objectives for each assignment and each level of training; develops evaluation tools for the fellowship programs; monitors the evaluation process; compiles the results and files evaluations in fellows' files; schedules semi-annual reviews for each fellow with the Program Director and interim appointments as needed
Fellowship Accreditation: Assists the Medical Education Manager and Vice Chair of Education with the ACGME transition process; prepares and coordinates materials and resources for the ACGME site visit reviews; works directly with the site visitor to plan the site visit schedule and to provide all documentation requested by the reviewer; monitors and ensures compliance with all of the ACGME fellowship program requirements related to duty hours, surveys, case procedure logs, etc.; prepares all of the ACGME required reports; reviews and assesses current ACGME program and institutional requirements; monitors requirements for changes; completes all ACGME-required updates on the ACGME website
Fellowship Recruitment: creates, designs and publishes recruitment materials; manages the Electronic Residency Application System (ERAS) for all program applicants; screens candidates' files and provides files of those who meet hiring criteria to Program Director; coordinates all aspects of the interview process; schedules interview dates, corresponds with potential applicants and confirms meetings and appointments ; composes, administers and disseminates post interview and post match survey to all applicants; prepares and submits rank order list submission to the National Resident Matching Program (NRMP website) by deadline date
Medical Education: Supports the Vice Chair of Education with administrative tasks; calendar, verifications, and visiting residents rotating through Ob/Gyn divisions. Organizes, manages and attends the new fellow welcoming event, fellow retreat and senior resident/fellow graduation event; assists fellows with travel and expense reimbursement; maintains accurate records of current and past /fellows; updates program information on the Department website; assist Medical Education Manager with Sloane Olympics, QUEST, Sloane Academic Assembly, Graduation and any other special events involving the education division; special projects as requested.
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
Additional Specific Minimum Qualifications: Excellent rapport-building skills with physicians, educators and administrators Superior organizational and written/oral communication skills Ability to make decisions independently and manage timely, highly visible and sensitive matters Ability to lead and foster teamwork and work independently with minimal supervision Ability to multitask and prioritize Proficient computer skills, including Microsoft Office experience Minimum 1 year experience in Medical Education Administration.
Preferred Qualifications: Experience working in a large academic center Experience working within medical education division.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.