Under general supervision of professional Services Specialist 2 or other supervisory officer in the Administrative Services area at a state college, is responsible for performing basic professional functions using established policies, procedures, precedents and guidelines; does related work as required.
Examples of Work:
- Applies principles, federal and/or state laws and regulations in the course of official duties. - Consults with the supervisor on a regular basis to discuss progress, identify problems and effect resolutions. - Establishes liaison and maintains cooperative working relationships with other staff or areas whose functions impact on assigned responsibilities. - Assigns and monitors the work of part-time and/or student workers as required. - Provides guidance and instruction in the proper and safe use of equipment for which the area is responsible. - Schedules use of, sets up and maintains equipment; performs experiments and demonstrations. - Gathers and compiles materials for publications and other requisite reports. - Attends and participates in meetings and events related to assigned responsibilities. - Secures and safeguards equipment and facilities for which the area is responsible. - Prepares clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations. - Prepares correspondence in the course of official duties. - Maintains essential records and files. -Field student phone calls and respond to system generated questions via Parature -Ability to learn backup duties including use of spreadsheets, organization and time management to support other staff in the work unit -Analyze and Process VA Chapter 33 ACH Payments. -Prepare daily accounting check for deposits to bank for College & Library -Analyze and post all military portal receipts (GoArmyEd, Navy, Navy Pace) and send receipt statements -Assist with Title IV refund process; handle returns -Assist the Director of Collections with running, and analyzing Excel spreadsheets to determine students that will be in the collection process. -Assist the Director of Collections by recording on the student financial record the dates of collection actions taken. -Assist the Director with correspondence to students who failed to pay the Graduation Fee. -Make calls to students who have delinquent balances. - May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
Knowledge, Skills and Abilities:
- Knowledge of the principles and techniques essential to the performance of assigned responsibilities. - Ability to acquire knowledge of college policies and procedures. - Ability to comprehend, interpret and apply established law, regulations, policies, procedures, precedents and guidelines. - Ability to provide guidance and instruction in the use of assigned equipment. - Ability to establish and maintain cooperative working relationships with other offices or organizations whose functions impact on assigned responsibilities. - Ability to gather and compile materials for publication. - Ability to assign and monitor the work of other employees. - Ability to represent the college at conferences, meetings and seminars. - Ability to prepare correspondence and maintain AVP's calendar. - Ability to maintain essential records and files. - Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units. -Ability to communicate effectively by phone and show poise and professionalism when dealing with student complaints via phone. - Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Education: Graduation from an accredited college with a Bachelor's degree.
Experience: One (1) year of professional experience in education, higher education, or other field related to the functions of the position.
NOTE: Applicants who do not possess the required education may substitute experience on a year for year basis
License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Resumes and Applications for this position will only be accepted online at http://careers.tesu.edu until the position is filled.
Pursuant to N.J.S.A. 52: 14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," which became effective September 1, 2011, all persons newly hired by the College/New Jersey State Library on or after that date shall have one year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Employees hired prior to September 1, 2011, who transfer from within the College/New Jersey State Library, or from another State of New Jersey appointing authority without a break in service greater than 7 days but who reside outside of the State of New Jersey, are not required to change their principal residence to New Jersey in order to comply with the Act.
Thomas Edison State University is an Equal Opportunity/Affirmative Action Employer
Thomas Edison State College was established by the State of New Jersey and chartered by the New Jersey Board of Higher Education in 1972. The College was founded for the purpose of providing diverse and alternative methods of achieving a collegiate education of the highest quality for mature adults.