The nonprofit Urban Institute is dedicated to elevating the debate on social and economic policy. For nearly five decades, Urban scholars have conducted research and delivered evidence-based solutions that improve lives and strengthen communities across a rapidly urbanizing world. Our objective research helps expand opportunities for all, reduce hardship among the most vulnerable, and strengthen the effectiveness of the public sector.
The Office of Contracts, Grants, Purchasing & Pricing seeks a Senior Subcontracts/Subgrants Administrator to provide cradle-to-grave subcontracts support. The Senior Subcontracts Administrator works closely with the Subcontracts Manager on subcontracts’ office priorities.
How you’ll contribute
The Senior Subcontracts/Subgrants Administrator will draft, negotiate, and administer various types of subcontracts/subgrants for arrangements with non-profit organizations, universities, commercial businesses, local government entities, and other entity types. Specific duties include:
Develop, negotiate, and administer subcontracts/subgrants and other agreements consistent with client requirements and procurement policies/procedures.
Conduct legal research concerning the applicability of legal requirements to subcontracts/subgrants issued by the organization.
Review RFPs/RFQs, other solicitation materials, and contracts/grants; comprehend requirements from funders to determine applicable flowdowns.
Perform cost and price analysis and negotiate cost/pricing and related terms.
Interact with and provide guidance to operations staff and other organizational stakeholders on subcontract issues, particularly those related to risk and compliance concerns.
Ensure pre-award documentation meets the appropriate criteria, and ensure source selection requirements are properly documented.
Draft and issue RFPs and other standard bidding documents when needed.
Partner with Subcontracts Manager in the modernization of subcontracting processes through use of new organizational systems.
Partner with Subcontracts Manager in preparing materials and presentations for staff training sessions.
Assist as needed on contractual management from pre- to post-award to include the review and negotiation of award documents, set up of award information in organizational systems, advise on risk mitigation and compliance issues.
Guide Subcontracts/Grants Administrator in maintenance of database and reports for all subcontracts and payments associated with such agreements.
Assist the OGCP’s Director and Subcontracts Manager, on other related tasks as needed.
What you’ll experience
Working in the Nation’s Capital- the epicenter of public policy- among a network of policy experts, you can expect to have an impact on policy areas you care about and work with great colleagues who are smart, mission-driven, and collaborative. You will blend academic rigor with on-the-ground collaboration, be encouraged and supported to fulfill your potential through meaningful work that matters and, enjoy a welcoming workplace free from harassment, discrimination and intolerance.
In addition, we offer a comprehensive benefits package that includes: medical, dental, disability, and life insurance coverage. Competitive paid time off allowance, and eligibility to participate in a generous retirement savings plan plus elect a pretax benefit for commuting expenses.
The Urban Institute strives to be a vibrant, creative community of skilled and committed people who bring to their work a whole range of different experiences. Accordingly, the Urban Institute is committed to Equal Employment without regard for race, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity or any other protected status under applicable law.
The Urban Institute is an Equal Opportunity/Affirmative Action Employer -- Minorities/Women/Disabilities/Veterans.
What you’ll bring
BS/BA preferably in Finance, Business `Administration, or related field and a minimum of 4 years of experience; or a MBA/MS with 2 years. Law Degree may substitute for 2 years of experience and is a plus.
Working experience related to the administration of T&M, CPFF, and FFP subcontracts, including the drafting and negotiation of such agreements, and the ability to determine applicable government and funder provisions (flowdowns).
Knowledge of various contract/subcontract types, the FAR, OMB Uniform Guidance, and other government procurement regulations.
Detail-orientation; and must possess advanced written, communication, and interpersonal skills; effective time management skills to include an ability to work under tight deadlines and short turnaround; proficiency in MS Office and Adobe, and familiarity with databases and JAMIS is desirable.
Non-profit organization, government, or other funding institution experience a plus
Industry certification in sub/contract administration, proposal development or the equivalent preferred
To learn more about the Urban Institute and its work, please visit www.urban.org.
Additional Salary Information: competitive and commensurate with education and experience
Influence decisionmakers. Shape debate. Make a difference.
Since 1968, Urban Institute employees have contributed objective analysis and expertise to important economic and social policy conversations, from city halls to the White House and beyond. Blending academic rigor with on-the-ground engagement, our research results in evidence-based, real-world solutions to some of the country’s biggest... policy challenges.
Our work is an unqualified reflection of the great people we hire. Urban derives its strength from creativity, intellectual contribution and growth, and our differences in viewpoint, background, and experience. Accordingly, we welcome and celebrate diversity in all its forms—ideology, race, ethnicity, gender, sexual orientation, gender identity or expression, educational attainment, disability, or veteran status. Urban is proudly multidisciplinary, multicultural, multiracial, academic and applied, and highly schooled and practically experienced.
As an Urban employee, you can expect to
be encouraged and supported to fulfill your potential through meaningful work that matters;
work with great colleagues who are smart, mission-driven, and collaborative;
be respected for who you are;
be recognized and rewarded on ability and merit for your contributions; and
enjoy a welcoming workplace free from harassment, discrimination, and intolerance.
From research to communications to finance to information technology, your skills can help us continue to influence policy, open minds, shape decisions, offer solutions, and improve lives.
We hope you’ll consider joining us.