1.Exercise leadership in supporting and implementing the goals and objectives of the Dean through administration and organizational functions. Prioritize responsibilities within a high-volume work area.
2.Manage the Dean's calendar; schedule and arrange appointments and conferences; make travel arrangements and prepare itineraries; take, prepare, and distribute minutes at department/college/school meetings.
3.Maintain school/college files, including personnel, faculty evaluation, faculty governance, and course syllabi.
4.Prepare/initiate faculty contracts, correspondence, forms, requisitions and similar documents for the signature of the Dean.
5.Provide administrative support to Dean and Department Chairs with tasks associated with faculty searches, including conference registrations, candidate phone interviews, travel arrangements, campus interview itineraries, and process expense reports for faculty and candidates involved in the faculty search process.
6.Provide administrative support for external accreditation requirements.
7.Serve as a liaison between faculty in the College of Arts and Sciences and the Office of Marketing and Communication by sketching drafts of press releases and otherwise facilitating the connection of faculty members with external audiences that would benefit from their expertise.
8.Provide administrative support for faculty professional development activities including pro-term, conference attendance and travel, as well as summer grants administered by the Faculty Professional Development Committee; maintain files, distribute correspondence, collect forms and proposals, track expenses and stipends for both faculty and undergraduate student research assistants.
9.Assist with preparing and monitoring budgets within the school/college. Obtain pricing for departmental purchases, renew memberships and subscriptions, and prepare purchase orders and reimbursements for faculty and Dean reimbursements.
10.Confer with Dean and Department Chairs regarding staffing of courses; communicate to Registrar changes in course schedule including time and staffing changes; contact students regarding changes and cancellation of courses; input and proof data in Excel for annual academic course schedule for the Dean and departments.
11.Create/maintain school/college websites and other on-line forms of communications (e.g., social media sites) related to the departments and college/school.
12.Provide administrative assistance to departmental faculty who serve as Chairpersons of a standing committee or co-curricular group on campus.
13.Supervise assigned student worker(s) and participate in selection process; provide and/or ensure adequate training; schedule assigned work; monitor performance; and provide appropriate mentoring.
14.Oversee building needs and interact with custodial and maintenance staff to meet those needs; coordinate office moves; maintain copier, printers, and other small office machines; maintain adequate supply of office supplies; prepare monthly copy reports. Collect, sort, and distribute mail for the departmental faculty.
15.Complete required paperwork to set up new faculty with office space, computer, phone, email, voicemail, keys, and parking sticker. Orientate new faculty to building and campus; instruct new faculty how to use copier, printers, and other equipment.
16.Make arrangements for a variety of meetings. Reserve rooms and necessary supporting materials such as audio-visual equipment. Coordinate with maintenance, food service and other personnel, as appropriate.
17.Perform other duties and responsibilities, as needed, in support of the school/college in particular and the College in general.
An associate's degree or equivalent work experience is required. Bachelor's degree preferred.
A minimum of two (2) years in an administrative support role required. Experience within an institution of higher education preferred.
Currently we have (1) one full-time position available to work in the School of Graduate and Professional Studies.
The position will be responsible to assist in the performance of administrative duties of the Dean, and perform all administrative support responsibilities in the execution of these duties.
North Central College, founded in 1861, is a selective, comprehensive liberal arts institution of 3000 students located 28 miles west of Chicago in Naperville, within walking distance of the Naperville Metra station. For information about the College, please visit the website at https://www.northcentralcollege.edu.