Advertised Summary Job Description: Under the supervision of the Center's directors, the incumbent is responsible for planning and coordinating programs and activities of the Kernochan Center for Law, Media and the Arts (Center), including the Program for Intellectual Property Studies and Law Reform, and symposia, conferences, lectures, classes, externships and fellowships sponsored by or related to the Center (Programs and Activities). The incumbent reports to, and works closely with, the Center's Executive Director and the Center's Deputy Director, as well as the Center's Faculty Director.
1. Works with the Executive Director and Deputy Director to organize conferences and symposia on intellectual property law and related issues, including contacts with speakers and other participants; site planning, contacts with vendors, suppliers and consultants; collection, organization and presentation of meeting materials; logistical planning and implementation; and handling of payments and reimbursements associated with the events. 2. Coordinates logistical details for roundtable discussions, workshops, lectures and presentations for and on behalf of the Center. 3. Provides information to students, prospective students, alumni and others on the Center's Programs and Activities, including development of posters and other promotional and registration materials for Center events. 4. Acts as liaison between the Executive Director and/or Deputy Director and members of the legal and academic communities, off-campus legal and academic organizations, government branches and agencies of the United States and other countries, and international organizations and authorities. 5.Assists with Center visiting IP scholars and Center speakers and other guests, including acting as a liaison between the Center and other offices and agencies in the Columbia Law School and Columbia University communities and helping visiting scholars and other Center speakers and guests with logistical and administrative needs. 6. Assists in developing and publishing periodic newsletters, reports and other publications associated with the Center. 7. Assists in developing and maintaining web sites associated with the Center. 8. Provides administrative assistant/secretarial support to the Executive Director and Deputy Director, including gathering and organizing research and instructional materials; preparation of manuals, proposals, reports and other materials; updating copies of treatises owned by the Center, as necessary; coordination and scheduling of speakers for classes, lectures and symposia; arranging travel itineraries; preparing budgets and expense reports; scheduling meetings and appointments; and assisting with the coordination of the Center's externship programs. 9. Coordinates the activities of research assistants involved in the Center's Programs and Activities. 10.Organizes and coordinates meetings and communications with advisors and technical consultants to the Center in connection with Programs and Activities. 11. Assists in coordinating the Center's fund-raising efforts and in administering and reconciling the Center's expenditures in connection with the Center's Programs and Activities. 12. Creates and maintains mailing lists for the Center mailings. 13. Performs related duties as assigned or requested.
General Minimum Qualifications: High school diploma or the equivalent required. College preferred. Three (3) years of relevant work experience, or the equivalent combination of education and experience. Excellent organizational, time management, interpersonal and communication skills are required as well as some related administrative experience. Computer proficiency, including Microsoft Word and Excel, desktop publishing, website management and list management software, required. Must be a self-starter, able to manage, follow through and complete numerous concurrent projects, able to work independently and effectively under pressure, accurate and detail-oriented.
Additional Specific Minimum Qualifications:
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.