FLSA status: Full-time (40hours per week)/non-exempt/12 months
To Apply: Please email an Otterbein employment application, cover letter and resume including salary expectations addressing this position to email@example.com; FAX to 614-823-1511; or mail to Otterbein University, Human Resources, 1 South Grove Street Westerville, OH 43081.
This position shall assist the University in achieving its Vision and Mission. This position must have integrity, customer focus, and have the ability to work effectively with individuals from diverse communities and cultures. This key role performs many diversified and human resources administrative functions in fast paced environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
· Provides administrative support for the Office of Human Resources (HR).
· Answers and routes calls, greets visitors to HR Department, answers questions within the scope of the position, routes others to appropriate HR staff, and schedules meetings for department administrators.
· Maintains and updates HR Policies and HR intranet website as directed.
· Maintains personnel files including filing/purging/storing/retrieving according to federal/state laws and Otterbein policies.
· Prepares and routes invoices for payment as directed.
· Provides correspondence including receiving and routing faxes.
· Determines HR office supply needs and orders supplies.
· Maintains HR monthly calendar with events that need HR Team attention each month.
· Enters new employees into Banner; creates new accounts in PPAIDEN, PEAEMPL; PDABDSU; GOATPAD; & GXADIRD; and notifies various campus departments of new employees’ Banner and email information.
· Completes new student employment, new hire I-9 processing, and processing new forms for Payroll.
· Creates monthly Comings and Goings report (new hires and terminations) for the President’s Update.
· Receive and track annual evaluations
· Organizes and maintains Job Descriptions.
· Provides assistance with Open Enrollment.
· Manages ongoing, heavy flow of employee related paperwork (PRFs and PAFs) between departments, HR Director, Business Affairs, and Payroll; ensures paperwork is protected and saved as needed.
· Assists with administrative hiring process including:
· Manages HR Inbox and HR.Jobs Inbox.
· Creates interview packets and schedules interviews as needed
· Assists as needed with coordinating training and training data bases.
· Employee Recognition Event: assists with President’s Office to provide information and committee support for the yearly event.
· Interviews, recommends candidates, and trains new student and temporary employees.
· Manages University temporary pool by monitoring when new candidates need to be added to pool, tests candidates, and provides recommendations.
SUPERVISORY RESPONSIBILITIES: may oversee student workers as assigned.
QUALIFICATIONS: To perform this job successfully, an individual must possess skill in each of the core competency areas listed below. Must be able to work in a fast paced environment with an emphasis on excellent customer service.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
A working knowledge of the following are preferred for this position:
· Microsoft Office
EDUCATION and/or EXPERIENCE:
Minimum of an associate’s degree or four or more years related work experience desired.
CERTIFICATES, LICENSES, REGISTRATIONS: N/A
REASONING ABILITY: Strong work ethic to see a project through to completion consulting supervisor when unsure or beginning new project; ability to problem-solve and take initiative within the context of assigned duties; ability to plan appropriately in order to meet timelines. Must be able to work collegially with all levels of constituencies to provide exceptional customer service and resolve issues diplomatically; must keep confidential information.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to spend prolonged periods of time working on the computer and telephone; able to lift to 20 pounds on occasional basis and to 5 pounds on a frequent basis; able to travel throughout campus to represent the department; able to work in a fast paced environment, under constant deadlines and interruptions; able to meet predictable and consistent attendance standards.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties are performed in an environmentally controlled office setting. Exposure to noises and levels normally found in an office setting.
This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.
Otterbein University is committed to providing a welcoming environment free from unlawful discrimination. To this end, the University prohibits any form of discrimination against any person on the basis of race, color, sex, gender, pregnancy, religion, creed, marital status, partnership status, age, sexual orientation, gender identity, gender expression, national origin, disability, military status, or any other legally protected status in its programs and activities. However, the University’s commitment to a nondiscriminatory environment is not intended to abridge unduly its commitment to academic freedom, free speech, or its educational mission.
Inquiries or complaints regarding any form of discrimination or harassment may be directed to:
Historically progressive. That is the hallmark of Otterbein University and those connected to this private university nestled in the picturesque, historic Uptown Westerville district in central Ohio.Otterbein University was established in 1847 and named for Philip William Otterbein, a founder of the United Brethren Church. Shaped by its historic relationship with the Church, a set of deeply rooted... values still guide this model community of leaders and learners. Otterbein has set the pace by providing an educational experience that is progressive, innovative and inclusive. Today Otterbein University enrolls 2,919 traditional undergraduate students, 223 adult students enrolled in evening and weekend classes, and 440 graduate students working in one of several master’s degree programs, and some towards a newly established doctoral degree in Nursing. As they did decades ago, the students of today still come from towns in Ohio but they also come from 35 states and 22 countries, enriching the campus through their individual and collective diversity. Integrity, humane values and an inherently just, moral compass have guided Otterbein’s forward-thinking vision and actions—from its curriculum to its responsibilities as a member of academic, regional and global communities.