Full Time 40 hours Grade 055 Medicine M&D-Infect Dis Unit Schedule 8 AM-5 PM Responsibilities General Purpose: This position is responsible for the overall administration and management of the Infectious Disease Divisionâ™s clinical, educational, and research programs in the area of strategic planning and daily business operations. This includes planning, directing and coordinating all phases of the fiscal, administrative, and personnel functions. These responsibilities will require extensive contact with the University and Medical Center administration, clinical and bench research sponsors, and regulatory agencies. Responsibilities: Under general direction from the Division Chief and with considerable latitude, exercise independent judgment and initiative. Evaluates, plans and implements the business management of all clinical and programmatic needs. Fiscal Administration: Develop, prepare and monitor salary, operating and capital budgets (Faculty Practice, Strong Memorial Hospital, and School of Medicine & Dentistry) and interact with faculty regarding their utilization of grants, contracts, clinical and gift/endowment funds. Ensure fiscal control and integrity of a computerized encumbrance accounting system. Supervise account and procurement functions including reconciliation with University reports, problem resolution, and analysis of revenue and expense trends and variances. Evaluate and analyze budget information for appropriateness, exemption, trends, and accuracy. Take responsibility for budget planning and financial modeling. Respond to financial requests from the Departmental Senior Administrator. Personnel Administration: Provide initiative in identifying and evaluating staffing needs for the Division. Establish internal policies and procedures. Ensure compliance with University policies and procedures. Advise faculty and staff on all aspects of personnel administration, including: supervision, performance evaluation, compensation, progressive discipline, termination, sick leave and vacation, disability, and employee benefits, etc. Prepare salary recommendations and monitor staff compensation levels to ensure equity. Evaluate changes in staff job responsibilities and develop requests for new positions and job reclassifications. Research Administration: Work with faculty in initiating, formulating and organizing written proposals for research grants and contracts. Develop and review budgets for new proposals, competitive renewals and continuation applications. Assist in preparing progress reports. Function as liaison with University officials and granting agency officials, including auditors. Supervise regulatory reporting and ensure compliance with government regulations and funding requirements. Plan and direct the administrative and programmatic support for research activities in order to effectively manage available resources (personnel, space, supplies, computers and office equipment). Develop, monitor and support a core structure for the initiation and maintenance of a broad based clinical trials group within the scope of the each division. Research and implement a comprehensive patient data management and information system for clinical studies. Participate in developing procedure for data collection, entry and analysis and developing quality control mechanisms. Serve as a member of the Divisionâ™s research collaborative group. General Administration: Assist the Division by informing and advising on administrative and fiscal activities, especially in terms of strategic planning and problem resolution. Present the Division in interactions with the Department of Medicine, Strong Memorial Hospital, the Medical Center the community. Oversee Division activities to ensure efficient and effective operations. Ensure completion of various surveys and reports. Maintain responsibility for purchases, approval of major equipment, services, and space materials. Serve in a facilitative role in the development phase of any new or revised activity. Participate in the evaluation of the performance of the Division. Seek opportunities to improve operations. Clinical Administration: Manages all aspects of clinical operations of ID clinic on AC3. Assist the clinical directors, and staff to ensure the day to day operations are being conducted in an organized, well managed, and efficient way. Provide administrative support to providers and staff within the clinic. Undertake tasks as requested by nurse managers, clinic directors, and division chief. Work in close collaboration with other clinical administrators across AC3 to ensure efficient work flows. Represent Infectious Disease at various meetings: Administrators in Medicine (AIM); MCAG, RARA, NCURA/SRA and others as deemed appropriate. Requirements Bachelor's degree and 5 years relevant experience including at least 2 years at a managerial level; or equivalent combination of education and experience. Prefer Master's Degree in Health Education or Business Administration and 5-6 years of relevant experience, 2 years in a managerial capacity; or equivalent combination of education and experience. Prefer grant and contract administration, financial analysis capabilities, knowledge of hospital and school financial system, general university administration.
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