Job Requisition Number: 23821. Campus Shared Services (CSS) – a division of the UC Berkeley Office of the Vice Chancellor for Administration – provides reliable, high-quality administrative support to faculty, academics, staff, student employees, and retirees in support of the UC Berkeley mission of teaching, research, and public service. CSS provides services in the areas of Business and Financial Services, Human Resources/ Academic Personnel Support, Information Technology, and Research Administration to nearly all campus units. This position works with the Payroll Analysts to determine the best methodology to track HR processes such as performance evaluations, time approval, payroll input, and other critical systems required to provide excellent HR services to the center’s clients. The incumbent will use professional concepts to apply HR and payroll, and timekeeping policies and procedures to resolve a variety of complex operational issues and challenges. This position will work with units on resolving issues regarding HR transactions within payroll, timekeeping, human capital management, and other HR systems.
Works with other PR Analysts to ensure payroll and timekeeping records are input correctly and accurately. Maintains payroll and timekeeping records for campus clients. Assists with auditing timekeeping records and resolves payroll issues promptly and accurately. Assists HR professionals with advanced HR processes and procedures, such as coordinating worker’s compensation, FMLA, disability and other leaves of absences, administering lifecycle personnel actions such as probationary evaluations, new employee benefits enrollments, and other actions. Enters data and processes the full range of employee actions, from recruitment to termination. Resolves HR processing issues. Maintains and recommends improvements to internal employee recordkeeping systems.
Timekeeping •Communicates with unit management the deadlines for approving timesheets. •Analyzes reported time, ensuring compliance with bargaining unit agreements, university policies and employment laws. •Interprets transactional and other HR policies (e.g. vacation, leave of absence, disability, payroll, workers compensation, union contracts, timekeeping government regulations, withholding exemptions, et cetera), and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly. •Reviews Kronos timekeeping data and makes adjustments as appropriate prior to electronic transmission according to the established pay cycles. •Processes and audits BYN timesheets. •Uses knowledge of department organization and chart of accounts to ensure accurate pay. •Makes entries in OPTRS including leave usage and leave without pay and payroll transfers. Payroll Analysis •Under general supervision, provides analysis of moderate payroll projects . •Applies timekeeping and/or payroll concepts to perform complex analysis regarding pay processing adjustments, including retroactive pay, tax withholding, overpayments, and complex terminal pay issues •Applies professional concepts in analyzing and reviewing department payroll actions appearing on overpayment/underpayment reports to determine processing errors. •Analyzes complex HR processes, data, systems and resource projects working directly with higher level analysts to resolve problems.. •Assists units with questions concerning eligibility, enrollment, and payment issues. •Interprets pay policies (for example, vacation, leave of absence, disability, workers compensation, union contracts, government regulations) •Identifies and analyzes reconciliation of payroll liability accounts. Provides background information to higher level Payroll Analysts for resolution. •Conducts payroll transfers to other departments and campuses. •Reviews and analyzes reports for discrepancies, and works with departments to make corrections. •Conducts post-implementation analysis to determine the need for further enhancements, finer distinctions and/or additional process/policy components. HRIS Data Management / Talent Acquisition •Enters employee information into Human Capital Management system for new hires, change of status, terminations, etc. •Enters data and processes the full range of employee actions, from recruitment to termination. Resolves HR processing issues. •Ensures that the data is correct and consistent. •Provides reports as needed. •May maintain and recommend improvements to internal employee recordkeeping systems. •Performs internal audit of HCM input for accuracy and adherence to University policies, Bargaining Unit Agreements and employment laws. HR Policy Administration •Provides employees and department supervisors/managers with standard information regarding University policies, bargaining unit agreements. •Ensures best practices are followed in department and organizational HR/payroll procedures. •Identifies risk and reports issues to management as appropriate. General HR Support •Assists HR professionals with advanced HR processes and procedures, such as coordinating worker’s compensation, FMLA, disability and other leaves of absences, administering lifecycle personnel actions such as probationary evaluations, new employee benefits enrollments, and other actions. Participates in professional development.•Advanced knowledge of HR processes for data entry into payroll and timekeeping systems •Advanced knowledge of HR processes and procedures for maintenance and purging of personnel files, timekeeping and payroll files. •General knowledge of benefits eligibility requirements. •General knowledge HR/payroll practices and procedures. •. •Skill in managing sensitive and confidential information regarding bargaining unit issues •Attention to detail and accuracy •Working knowledge of many payroll processes, policies and procedures, knowledge of campus-specific computer application programs. •Knowledge of common human capital management systems, timekeeping, payroll and HR application programs and software. •Possesses analytical, critical thinking, project management and problem recognition, avoidance, and resolution skills. •Experience in analyzing and synthesizing large amounts of data for preparing sound and relevant proposals. •Organizational skills and ability to multi-task with demanding timeframes. •Ability to work rapidly and accurately under deadline pressure and frequent interruptions in a fast-paced, changing environment. •Ability to use discretion and maintain confidentiality.
Education/Training: •Bachelors degree in related area and/or equivalent experience/training
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.