Interim Assistant Director, Societies and New Student Programs
Hours: Monday – Friday, 40 hours per week Exempt Status: Exempt Full Time/Part Time status: Full time, temporary, 10 month (9/11/17-6/29/18) Salary Range: Salary will commensurate with experience, skills, and knowledge. Assist in the development of policy and community standards Serve as a liaison and promote positive relationships with all community partners, including but not limited to, campus departments, Society advisors, and local alumni(ae)
1. Department Leadership Directly supervise student staff members within the office, and a Graduate Assistant (if applicable) Assist the Associate Director in management of student organization budgets and accounts and ensure ethical and appropriate spending practices Collaborate within the cluster (Residential Life, Equity & Inclusion, LEAP, and Orientation) to ensure a student-focused approach and to support procedures and protocols that intentionally enhance collaboration between these areas
1. Society Advising Advise the Inter-Society Council in their oversight of the 11 Societies on campus Serve as a liaison between LEAP and Alumni Relations and ensure ongoing communication with Society alumni/ae Advise in the budget allocations and reconciling of annual Society and ISC budget Coordinate training for Society officers and leadership Serve as a liaison to the faculty/staff advisors of each Society and ensure advisors are informed about policies and procedures related to Societies
1. Commuter Programming Assist in the planning and implantation of high-impact programming for commuter students in order to create a connection for them to the Whittier College campus community Provide support to our commuter student population advising Commuter Community Advisors as needed in areas of programming advisement Serve as a resource to commuter students by being knowledgeable about services and resources available for them 1. Student Advisement Develop, maintain, and communicate student organization resources, policies, and procedures Advise assigned student organizations and support their success by empowering student leadership Advise student groups on issues of safety and liability Provide advisement, leadership, training/workshops, and support to assigned governing councils
1. Administrative Operations Assist in designing and/or implementing programs and services that support the values of pluralism, inclusiveness, and diversity (such programs include but are not limited to: Orientation, Welcome Week, Southern California Excursion Trips, Community Service opportunities, Homecoming/Family Weekend/Whittier Weekend, DubSync Lip Sync Competition, Luminarias Semi-Formal Dance, SpringFest Carnival, and WhittFest). Participate in policy development and review, goal setting, assessment and evaluation efforts for all LEAP programs and services Assist with the marketing, training, and implementation of the online student involvement management system(s) (i.e. OrgSync) Assist with the scheduling of the college-wide events calendar using EMS (Event Management System) Train, oversee and mentor other staff and work-study students when appropriate Be cross-trained to step in when the other staff in the office are out, serve as Acting Associate Director when the Associate Director is out of the office Attend professional development workshops, webinars, training, and conferences on behalf of office Perform other duties, special projects and serves on other campus committees as assigned
Additional functions of the job: 1. Represent the College as appropriate in its relationship with the community, government agencies, professional organizations, and other groups 2. Attend division-wide meetings 3. Serve on institutional committees as requested 4. Assist with (through serving as event staff and/or assisting in planning) all functions of the cluster including Room Draw, event staffing (including some nights and weekends), WhittFest, Student Activities Fair, Welcome Week, and other events/programs as assigned 5. Other duties as assigned by the Associate Director for Student Engagement or designee
Position Specifications and Requirements: Previous Experience: A minimum of 2 years of experience in student activities and/or Greek Life or equivalent combination of education, training and experience. Graduate or full-time experience strongly preferred Previous experience working with new student orientation and understanding of national best practices in fraternity/sorority life preferred Demonstrated knowledge in the areas of: student development theory, assessment, program coordination, student leader advisement, event/risk management, judicial board advisement, fiscal management, program evaluation, group dynamics, conflict management, mediation, and leadership development A commitment to the ideals of a liberal arts education and proven experience working with a diverse student population required A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students A commitment to creating a safe, inclusive, and socially just learning environment.
Knowledge and Education: Bachelor's degree required Exemplary communication skills (both written and oral); strong interpersonal skills, ability to handle multiple projects simultaneously, ability to make sound ethical decisions, and experience working with a diverse student body Must be computer literate (basic word processing and excel spreadsheets) Experience with student organization advisement and leadership and event management preferred Understanding of Student Development theory, program evaluation, and learning outcome assessment.
Application Deadline: Until Filled
The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: email@example.com or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.
Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law
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Whittier College is a residential four-year liberal arts institution that prepares students from diverse backgrounds to excel in a complex global society. Through challenging, interactive courses, taught by accomplished professors, students learn to make connections across disciplines, understand cultural perspectives, and integrate learning with practical application. Inspired by a Quaker heritag...e, the Whittier education equips students to be active citizens and effective communicators who embrace diversity and act with integrity.