The Stanford Prevention Research Center (SPRC) in the School of Medicine is seeking experienced Research Administrator to provide management and financial oversight of a large number of complex research grants, contracts, gifts and designated funds. This position provides an opportunity to work in a collaborative team environment, partner with researchers, and support the mission of SPRC.
The Research Administrator is responsible for post-award administration of federal and non-federal grants, contracts and gifts. He/she will prepare budgets, approve transactions, reconcile, analyze, and report on accounts of medium to complex nature for a total portfolio of approximately $10M. The Research Administrator will report to the SPRC Division Manager and work closely with faculty as well as administrative staff to ensure smooth management of projects.
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue
Develop and communicate reports supporting project status; create effective forecasting and decision aides
Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries
Understand, apply, and advise on university and government policies for projects
Serve as a resource on subject area and overall technical resource to principal investigator and other university staff
Participate in and contribute to process improvements. Lead other staff in group projects
May participate as a mentor and provide cross-training as needed
* - Other duties may also be assigned
Experience as a Financial Analyst or Grants Manager in a research environment is strongly preferred
Working knowledge of OMB Circulars A-21, A-110 and A-133 is desirable
Working knowledge of Stanford financial systems is preferred
Certificate in Research Administration
Knowledge of GFS administration for postdoctoral administration
Strong oral and written communication skills, including effective documentation abilities, as well as strong client service orientation
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of job related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Basic knowledge of governmental regulations
Ability to understand, interpret, and communicate policies and procedures
Excellent oral, written, and communication skills
Excellent analytical skills; demonstrated proficiency in Excel and web-based tools
Strong accounting skills; knowledge of accounting principles
Ability to complete Cardinal Curriculum I and II within first year in role
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications
Competency in project management
Extreme attention to detail
Ability to work well independently, but also to seek or offer assistance when needed
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project
Excellent time management and organizational skills
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts
Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.