Position: Facilities and Procurement Technician or Specialist
Location: Omaha, Nebraska
Job Grade Range: CL 24 – CL 27
Salary Range: $36,026 - $78,270*
Opening Date: Monday, August 28, 2017
Closing Date: Wednesday, September 20, 2017 – close of business 4:30 p.m.
Career Opportunity: CL 27/61 - $78,270
*Position classification, job grade, and salary are based on human resources policies, qualifications, experience, applicant’s current salary or federal pay grade, and preferred skills.
The United States District Court for the District of Nebraska is seeking a full-time facilities and procurement technician or specialist. This position is located in the shared administrative services office of the United States District Court. The facilities and procurement technician or specialist provides administrative support to chambers staff, the clerk’s office, and the probation and pretrial services office.
Coordinate tenant alterations and cyclical maintenance projects as directed; act as the court’s liaison with General Services Administration (GSA) and contractors on district projects; develop furniture layouts and assist in selection and procurement of furniture and furnishings; serve as move coordinator; create relocation plans, including coordination with IT staff on the movement of electrical, data, and telecommunication equipment lines.
Prepare Reimbursable Work Authorizations (RWA) for new or renovated space and facilities and submit for approval; verify RWA charges and authorize payment; and review GSA or other contractor contract specification documents and blueprints in support of court space initiatives.
Participate in project planning and design meetings; conduct meetings and coordinate the efforts of various entities to ensure the completeness and timeliness of project delivery; and make recommendations or determinations regarding deviations from schedule and actions that alter operational characteristics of the project.
Oversee routine and cyclical building maintenance, repairs, and renovations and manage all rent, space, and other similar tenant issues through coordination with GSA; perform periodic maintenance inspections; and ensure any necessary actions are taken to maintain the appearance that is befitting the Judiciary.
Serve as the custodial officer for non-IT court property located in chambers, the clerk’s office, and the probation and pretrial services office. Duties include maintaining court equipment and furniture inventory control records; conducting periodic physical sightings of accountable property; and coordinating board of surveys for missing or damaged property.
Obtain and maintain contracting officer certification by completing initial training and biennial continuing education requirements. As contracting officer, process and sign purchase orders and contracts for the purchase of products and services upon approval by the procurement liaison officer. Provide contract administration and oversight.
Assess requests for goods and services by ensuring that they are allowable under limitations, restrictions, and policies.
Identify and maintain lists of vendors and sources of supply for goods and services. Prepare spreadsheets and maintain databases to track certain expenditures and procurement information.
Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, or existing government contracts. Plan and coordinate time and delivery of purchases and distribute items to court staff.
Adhere to the Guide to Judiciary Policy, procurement bulletins, the court’s internal controls manual, and other local and national court policies.
Back up daily reconciliation of all funds received in the Omaha clerk’s office, taking control and responsibility for said funds and securing in the vault until deposit.
Compare reports and provide expenditure information to supervisor and budget analyst for budget control purposes.
Prepare and maintain maintenance agreements on court equipment.
Perform help desk functions and light moving of furniture, equipment, and paper/supplies.
Perform other duties as assigned.
Education: High school graduation or equivalent is required. A bachelor’s degree from an accredited institution in construction management, business, or other closely-related field is preferred, but not required. Must complete court-provided training to obtain Level 1 and Level 3 procurement certifications within three months of employment.
Experience: Prospective candidates should have two years of general experience and at least two years of specialized experience that includes progressively responsible clerical or administrative experience that provides knowledge of the rules, regulations, practices, and principles of procurement and facilities administration; and involved the routine use of automated drafting or other computer-based systems such as word processing, spreadsheets, or database applications.
Conditions of employment: Prospective candidates must have the ability to lift boxes of 40 pounds or more, and move furniture and equipment as required.
Ability to work both independently with little supervision, as well as in a team
Strong computer and organizational skills
Presents a professional demeanor
Strong oral and written communication skills
Strong attention to detail
Ability to meet established deadlines and commitments
Basic knowledge of building systems, design, and construction processes
Skill in completing various forms used in the procurement process and maintaining related records
Skill in planning and coordinating time and delivery of purchases
Skill in researching and interpreting guidelines, rules, regulations, and policies related to space and facilities
Skill in contract and data management
Ability to assist in designing and sketching space and furniture plans
Ability to read construction documents and blueprints
Ability to understand design and construction processes
Ability to follow detailed instructions and multi-task
Qualified applicants must submit an application package in PDF format including:
A cover letter
A detailed resume that includes full educational background, continuing education, legal training, facilitation/presentation skills, second language/sign language proficiencies, military service, community service/civic involvement, work with under-represented populations, and internships
A complete AO 78 Application for Judicial Branch Employment. The form AO 78 is available on the court’s website at:
Incomplete application packages, those not received in PDF format, and applications received after the closing date will not be considered.
Only applicants selected for an interview will be notified. The applicants deemed most qualified will be invited to participate in a personal interview at their own expense. The United States District Court will not be responsible for expenses associated with traveling for interviews or for relocating the successful candidate. References will be required for an applicant considered a finalist. As a condition of employment, the selected candidate will be subject to either an FBI fingerprint check or five-year background investigation with updates every five years thereafter, depending on the position classification. All application information is subject to verification. An applicant selected for the position will be hired provisionally pending successful completion of the investigation. Unsatisfactory results may result in termination of employment.
Employees of the United States District Court are not included in the government’s Civil Service classification, but are under an excepted appointment and therefore serve at will. All judiciary employees are required to adhere to the Judicial Code of Conduct. Applicants must be United States citizens or eligible to work in the United States. The United States District Court for the District of Nebraska is an equal opportunity employer and has a strong commitment to achieving diversity among staff. In particular, members of under-represented groups are strongly encouraged to apply.
The clerk of court reserves the right to modify the conditions of this vacancy announcement at any time or to withdraw it without prior notice.
A generous benefits package is available and includes the following:
Paid annual leave, 13 days per year during the first three years of federal service. Accrual rate increases with additional years of service
Paid sick leave, 13 days per year with unlimited accumulation
Federal holidays, 10 paid days per year
Federal Employees Health, Dental, Vision and Life Insurance programs
Health Care Reimbursement Account
Dependent Care Reimbursement Account
Long Term Care Insurance
Thrift Savings Plan participation with up to 5% employer matching contributions
Federal Employees Retirement System
Flexible work schedule opportunities
On-site fitness facility
Paid parking (contingent upon availability of funds)
Employee Assistance Programs
Work Life Services and on-site Health Units at select locations
Virtual Learning through the Judiciary On-line University
Student Loan Forgiveness for Public Service Employees