The Compliance Officer reports to the President and CEO and through a dotted line to the Audit and Compliance Committee. The Compliance Officer serves as the University’s independent and objective executive-level Compliance Officer, overseeing the University’s privacy and compliance programs, diversity programs, development of affirmative action programs, equal employment and equal educational opportunity commitments; Title IX and sex discrimination; financial aid, reviewing and evaluating privacy and compliance issues and concerns within the University. The position ensures the Board of Directors, Executive and Senior Management, faculty, staff, students, and others are in compliance with the rules and regulations of regulatory agencies; that University policies and procedures are being followed; and that behavior in the University meets the University’s Codes of Conduct. Other privacy and compliance areas include (list not meant to be exhaustive or order of importance):
Title IX and Sexual Discrimination
Violence Against Women Act (VAWA)
Higher Education Act of 1965
Title VII Civil Rights Act of 1964 and 1991
Americans with Disability Act (ADA)
Equal Employment Opportunity (EEO)
Equal Educational Commitments
Title IV Financial Aid
Executive Order 13160
Sexual Violence Elimination Act of 2013 (SaVE)
Fair Employment and Housing Act (FEHA)
Health Insurance Portability and Accountability Act (HIPAA)
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Oversees, develops, initiates, maintains, and revises, privacy and compliance programs, policies and procedures University-wide; and advises University leadership on privacy and compliance matters. Monitors and evaluates privacy and compliance programs, standards, and procedures University-wide, to prevent illegal, unethical, and improper activity while facilitating collaboration, raising awareness, and providing guidance.
Ensures proper reporting of violations or potential violations to duly authorized enforcement agencies as appropriate and/or required. Establishes and provides direction and management of Alert Line. Promotes awareness of and help resolving ethical or policy violations.
Serves as the liaison to various state and federal regulatory agencies for issues regarding privacy and compliance.
Establishes standards and procedures to promote Codes of Conduct and ethical behavior throughout the University by proactively engaging the University community to identify, investigate, and evaluate concerns, assess risk, and assist in developing effective compliant solutions that reflect the University’s core values, applicable laws, regulations, policies and procedures.
Recommends and follows up on corrective and other actions to promote codes of conduct, ethical culture, decisions and behavior, and mitigate institutional risk and properly address privacy, ethics and compliance concerns in a timely manner.
Collaborates with executive and senior management, faculty, students and staff and various departments (e.g., Human Resources, Academic Affairs, Risk Management, Legal Counsel, Financial Aid, IRB, and others as appropriate) to develop and provide an effective privacy and compliance training and educational program for new and ongoing students, faculty, staff, and parents regarding their rights under state and federal laws.
Responsible for guiding efforts to conceptualize, define, assess, nurture, and cultivate diversity as an institutional and educational resource.
Oversees programs, activities, and initiatives designed to foster a climate that respects pluralism and diversity. Develops effective strategies to promote diversity in student, faculty, and staff recruitment and actively participates in building strong networks and recruitment sources.
Monitors and oversees enforcement of all federal and state requirements for Title IV, Title IX, affirmative action, equal employment opportunity, civil rights, ADA, HIPAA, Financial Aid, and equal educational opportunity commitments; overseeing the investigation and resolution of student, staff, and faculty complaints of discrimination and sexual harassment; advising the administration about resolving complaints through investigative and other intervention techniques.
Establishes and maintains a mechanism to track access to protected health information, within the purview of the practice/organization and as required by law to allow qualified individuals to review or receive a report on such activity.
Oversees and ensures the right of the practice/organization’s patients to inspect, amend and restrict access to protected health information, when appropriate.
Serves as an independent channel of communication to receive and direct privacy and compliance issues to appropriate resources for investigation and resolution. Serves as an independent internal resource with which concerned parties may communicate after other formal channels and resources have been exhausted. Develops and oversees a system for uniform handling of such violations.
Collaborates with other departments (e.g., Student Affairs, Academic Affairs, Human Resources, Risk Management, Internal Audit, IRB, Financial Aid, and Legal Counsel) to direct privacy and compliance issues to appropriate existing channels for investigation and resolution.
Responsible for professional level activities in analyzing and interpreting federal financial aid regulations regarding all Title IV and other financial aid programs as well as coordinating training and development activities for the Financial Aid Office pertaining to student financial aid regulations.
Consults with Legal Counsel as needed to resolve difficult legal privacy and compliance issues. Provides general guidance on how to avoid or deal with similar situations in the future.
Serves as a member of or liaison to, the organization’s various committees, including the IRB, Privacy, or Policies Committee. Also serves as the information privacy liaison for users of clinical and administrative systems.
Reviews all system-related information security plans throughout the University’s network to ensure alignment between security and privacy practices, and acts as a liaison to the Information Systems department.
Works with academic departments, Human Resources, and Academic Affairs to develop diverse academic pools and monitor recruitment, selection, promotions, and terminations, ensuring compliance with EEO regulations. Coordinates with HR to evaluate employment criteria, recruitment, compensation, job classification, benefits, and advertising to ensure that they are not discriminatory on the basis of sex.
Supports and assist faculty with infusion of diversity content in course curricula.
Adjudicates and issues final dispositions on all EEO complaints filed with the University, and serves as the principle contact for all matters related to civil rights from federal and state agencies.
Works with department-level compliance coordinators to synchronize privacy and compliance policies and procedures.
Provides regular reports and presentations to Board of Trustees, executive and senior management to convey relevant and timely information about privacy, compliance activities, ethics, diversity, trends, and the status of significant corrective action plans.
Regularly reviews all University manuals, handbooks, websites, publications, and other resources to ensure that they include a consistent non-discrimination and compliance statements with all of the necessary protected classes as well as the name, phone number, and address of the appropriate compliance coordinator.
Attends trainings and keeps abreast of a working knowledge of current laws, regulations, guidelines, and U.S. Department of Education’s Office for Civil Rights related to Title IV, Title IX, Title VII, ADA, EEO, HIPAA, Financial Aid, diversity, discrimination and sexual harassment in institutions of higher learning.
Other Duties and Responsibilities:
Performs other related duties as assigned.
Regionally accredited bachelor’s degree (law or business) required and 10 years relevant experience; and/or an
Equivalent of 15 or more combined years of education and experience serving in a leadership position in the related fields.
A master’s degree in the related field is strongly preferred.
Experience in a higher education institution.
Previous management or supervisory experience. Experience protecting human, financial, and physical resources.
Knowledge of state and federal compliance laws. Demonstrable familiarity with regulatory laws and requirements.
Experience in enforcing federal and state regulations for affirmative action, EEO, HIPAA, SaVE, civil rights, ADA compliance and Title IX, Clery Act, Title IV Financial Aid, and oversight of sexual assault training.
Excellent command of all aspects of diversity issues in higher education, including faculty recruitment and retention issues, identity development, access and equity, diversifying the curriculum, assessing the educational impact of diversity, measuring the campus climate, and the policy and legal dynamics of affirmative action and diversity in higher education.
Astute at navigating an institution’s political landscape; responding well to politically charged or politically sensitive situations. He or she must poses an ability and willingness to find win-win solutions when contentious circumstances arise, and know how to build consensus, accrue buy-in, and work through competing interests.
Deep understanding of employment law, ethical issues in higher education, organizational change and development, and the changing regulatory environment.
Strong understanding of equity regulations from federal and state agencies.
Extensive experience in designing and implementing diversity programs for faculty, students and staff. Understanding of broad university compliance strategies and activities.
Previous experience with employment, particularly in faculty recruitment is preferred.
Familiarity with operational, financial, quality assurance, and human resource procedures and regulations is a must.
Possess a high degree of emotional intelligence, charisma, and communication abilities.
Ability to cross numerous organizational boundaries with a fluid ability to adapt language and styles to different audiences.
Understanding of the culture of shared governance and promotion, multiple and competing goals, decentralized campus politics, and the unique needs of students, faculty, staff, and executives with respect to diversity.
Strong management and planning skills are required.
Excellent communication skills, both oral and written. The ability to articulate complex issues and distill into various components that relate to the University’s administrative and academic activities.
Demonstrated experience creating and following through on work plans/projects with effective organizational and collaboration skills.
Experience conducting investigations and a record of success in compliance.
Models behavior that reflects the highest ethical, interpersonal, and professional standards.
Ability to maintain strict confidentiality; and monitors policy adherence and establishes effective internal controls.
Excellent interpersonal, verbal and written communication, analytical, problem solving, documentation, and presentation skills.
Ability to multi-task effectively. Strong management, leadership and supervisory skills required.
Ability to generate respect and trust from staff, faculty, students, and external constituencies.
Ability to create valuable ideas and uses ideas to develop new or improved processes or services.
Demonstrated initiative, teamwork, and professionalism. Ability to work collaboratively with faculty and staff.
Able to work effectively with internal and external auditors and a diverse cultural environment.
PC proficient in MS Office (Word, Excel, PowerPoint, Outlook).
The ability to perform highly detailed work with sustained attention and care while providing/obtaining information on numerous inquiries is paramount to success in this position.
Ability to assess and prioritize simultaneously occurring threats, challenges, and opportunities.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasional stooping. Frequent standing. Constant walking, sitting, climbing, reaching high/low levels, finger movement, feeling, speaking clearly, hearing conversationally, and seeing far and near.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally required to work in confined space.
The mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequent work on a variety of unrelated tasks. Constant calculating interrupted work, work on a variety of interrelated tasks, and use of sustained concentration, reasoning, judgment, resourcefulness, analytical ability, and ingenuity in a complex, demanding environment.
Ability to work effectively with a diverse community.
Ability to work effectively with and within, as well as to promote a diverse academic and organizational community.
Ability to maintain strict confidentiality.
Ability to work effectively with vested community stakeholders.
Needs to be available on a 24-hour basis, 7 days per week.
Additional Salary Information: Salary is commensurate on education and experience.
Charles R. Drew University of Medicine and Science (CDU) is a premier mission-driven university dedicated to transforming the lives of underserved communities through health professions education, biomedical research and compassionate patient care. Since incorporating in 1966 out of the ashes of the Watts rebellion, we’ve been serving South Los Angeles and beyond by working to eliminate health dis...parities and providing unique, quality education and training opportunities. CDU has produced thousands of diverse health care leaders ready to provide care in today’s workforce with excellence and compassion.
Excellent health and wellness for all persons, peoples and communities, in a world without health disparities.
The University develops a diverse group of health professional leaders who seek social justice, promote wellness, provide care with excellence and compassion, and are uniquely qualified to transform the health of underserved populations through outstanding education, research, and clinical services in the context of community engagement.
Excellence Accountability Compassion Diversity Integrity
Legacy Service Community Innovation Leadership