The Area Administrator is responsible for performing a wide range of highly skilled administrative tasks for the affiliated faculty members, research/grants administration, and their special projects. They will work independently with minimal supervision in an environment of multiple and conflicting priorities; anticipate and resolve problems and update area chairs and relevant supervisors on status of projects; handle highly confidential and sensitive information with discretion. They will execute with proficiency a broad range of advanced technical applications in support of area administration, teaching and research. Communicate and confer with area chair on administrative matters as appropriate and work to advance the areas forward to achieve desired outcomes. The Area Administrator will be housed within Evidence for Policy Design (EPoD) at Harvard Kennedy School. EPoD is a young, dynamic research initiative that brings analytical insights, typically from economics, to the design and implementation of public policies and programs around the world. EPoD directly engages with governments and local organizations to identify key questions, design innovative new policies or interventions, and test these using the tools of applied microeconomics, including large field-based experiments. Current research topics at EPoD include governance, education, entrepreneurship, health, agriculture, sustainable development, and access to finance. Primary Functions of Area Administration:
Support Academic Planning: Works with Director of Academic Affairs Planning to manage data collection to inform decisions regarding course planning and faculty workload management;
Support Faculty Searches: Assist search committee chairs appointed by the Academic Dean and works with the Director of Faculty Appointments to manage applications and candidate information, oversee candidate visits and logistics, develop schedules, help coordinate search materials, and support new faculty upon hiring through orientation;
Support Faculty Promotion Reviews: Provide administrative support to committee chair and Director of Faculty Appointments, provide and prepare materials as requested, support junior faculty as needed;
Organize Events and Activities: e.g., open houses, Q&As, facilitate PIC (Professional Interest Council) activities, concentration focus groups, and other new enterprises to be determined;
Oversee Area Finances: Process expenditures and transfer funds via journals in support of faculty and students;
Support Area Faculty Meetings: Prepare reports utilizing FIS data, develop agenda with area chair, take notes as needed.
Support Research Administration: Process payments for portfolio expenses, support logistical onboarding for research fellows and international travel, assist in compilation of grant documentation.
Support Other Activities of the DEV (International Development) Area, as prioritized by the Area Chair and the Academic Dean's Office.
Position responsibilities: Serves as principal administrative contact for and liaison with HKS faculty and assistants, research centers, administrative departments, national and international government agencies, and other internal and external University constituents; facilitates information flow of established policies to faculty, students and staff.
Continued in Additional Information
Continued from Duties & Responsibilities
Uses multiple technical applications to accomplish daily tasks, including Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Google Calendar, Google Drive, and other applications. May include web maintenance and design.
Works with other Academic Area administrative contacts, department and center administrators, and faculty to develop, improve, and implement administrative systems and policies.
In conjunction with the Academic Dean's Office and Office of Financial Services, maintains Area records (including financial, personnel, administrative, student, etc.). Reviews complex documents and reports to assure compliance with University requirements and/or government regulations, and notifies supervisor and administrative contacts of unusual situations.
Works with the Director of Academic Affairs Planning on faculty workload matters: providing information on faculty time buyouts and special arrangements, confirming workload activity, and notifying the relevant parties of mid-year changes.
Works with Area Chair, Academic Dean's Office, and other administrators to gather and maintain data for and assists in preparing reports to support Area planning.
Develops, implements, and administers departmental office systems and procedures, including filling, photocopying, scanning, returning calls, etc. Interprets and communicates policies and processes.
Gathers, summarizes and maintains data for and assists in preparing reports, often using a variety of computer software; prepare statistics and reports on program participation, marketing responses, budget, and evaluations.
Coordinates meeting rooms, AV, and catering for regular Area meetings.
Maintains administrative budget for Area. Processes financial payments and reimbursement and monitors budgets using Harvard's online systems (CREW, HCOM, Web Voucher, PCard, Corporate Card, etc.).
Works with Director of Faculty Appointments to support searches and reviews, make arrangements for and oversee job candidate visits, and maintain search records and document processes.
Works with Director of Faculty Appointments to orient new faculty, ensure a smooth transition for faculty going on temporary leave, and manage the permanent departure of faculty.
Contributes to area goals by coordinating, implementing and actively participating in special projects and tasks identified by Area Chairs, accomplishing related duties as required.
Serves as principal administrative contact for students; provides teaching, research and administrative support DEV Area Chair, as needed and time allows.
Obtains permissions and copyright registration; locates and orders course materials.
Serves as principal administrative contact for students and resource for other faculty assistants supporting Area faculty.
May assist in preparing grant applications and other teaching or research-related documents, including tasks such as proof-editing, compiling references or drafting administrative support documents
Processes financial payments and reimbursement and monitors budgets using Harvard's online systems (Web Voucher, PCard, Corporate Card, AWS2, CREW, etc.)
Gathers information for and maintains faculty and course web pages.
Manages calendars, arranges meetings, appointments and travel arrangements; composes and edits communications, presentations, and cases.
Other duties as assigned
Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment.
This position is a fully benefits-eligible term appointment ending one year from the date of hire with the possibility of renewal.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
A minimum of 2 years of administrative experience (internships count toward experience).
Bachelor's degree strongly preferred. Excellent organizational skills and strong attention to detail with particular ability to prioritize work in an environment with multiple and conflicting interests. Demonstrated effectiveness using communication and interpersonal skills to provide information and customer service to a wide range of internal and external contacts. Ability to handle confidential and sensitive information with discretion. Ability to work both independently and as a member of a team, actively contributing to group goals with efficiency and flexibility. Experience providing complex administrative support in a high-profile environment with tact and diplomacy, and working across teams and with a variety of projects and constituencies. Advanced user skill level with a variety of computer software including MS Office applications (Word, Excel, PowerPoint) and database software applications (e.g., MS Access or FileMaker Pro), in addition to internet research skills.
Previous experience providing faculty support preferred. Prior administrative and financial management experience valued highly, particularly in work related to faculty researchers. Experience with complex financial systems and applications, including management of budget to actual, and accurate transactional processing. Willingness to develop general business and management skills.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.