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Position Summary: We have an exciting opportunity to join our team as a Administrative Coordinator.
Responsible for coordinating and supporting the administrative activities for the Clinical Director in the Division of Cardiology. The position will also work in collaboration with the Division Administrator, Faculty, Cardiology Administrative Team, and key staff members.
Coordinates the day-to-day activities for the Clinical Director, Division of Cardiology including but not limited to scheduling of high level executive meetings, program coordination, clinical office administrative support, managing correspondence, travel support, expense and reimbursement management, supply/inventory/equipment management, and clinical/regulatory compliance.
Maintains the Clinical Directors heavy schedule and calendar, screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate.
Works under the direction of the Clinical Director to provide leadership, direction, and coordination to achieve smooth business functions within various clinical offices, especially off-site NYULMC sites.
Works closely with the Division Administrator facilitating outreach efforts with existing and prospective physician practices to promote program initiatives.
Data entry and general analysis of clinical level of care metrics and key performance indications, and other related information, at the direction of the clinical team and Clinical Director.
Responsible for coordinating and drafting correspondence, overseeing processes, compiling statistical data, monthly billing, office supply maintenance and participating in clinical staff meetings.
Organizes and facilitates high level meetings, conferences, and other special events, as required, including identifying needed resources and arranging for required support (i.e. Technical, A/V, etc) for meetings and events, may include Hospital AHRQ, patient quality and safety meetings, etc.
Researches and analyzes data related to administrative functions. Prepares a variety of communications, reports, charts, written documents, etc., detailing the findings which may be highly sensitive and confidential in nature. Reviews findings with the Clinical Director, Division of Cardiology and the Division Administrator.
Provides input and support for the annual and periodic budget process in relation to the Clinical Director. Assists in creating various financial reports for review, and monitors assigned budgets to ensure availability of funds for operations, travel and special events. Ensures compliance with NYULMC financial policies.
Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the Clinical Director and the division.
Provides coordination and support for high level meetings and other special project related needs in relation to the Clinical Director (e.g. faculty search committee support).
Develops policies, procedures and systems which ensure productive and efficient administrative operations. Acts as a liaison with faculty, staff, and other members of the division and NYULMC in relation to the Clinical Director.
Supports the Clinical Director in problem solving and project planning/coordination to ensure efficient service.
Assists in the development and execution of stated goals and objectives of the Division.
Demonstrates knowledge of the organizations Core Values and incorporates them into the performance of duties.
Performs other duties as assigned.
Minimum Qualifications: To qualify you must have a Bachelors Degree and/or 2 years of relevant experience or an equivalent combination of education and experience. This must include experience with overseeing office activities, administering budgets, and supervising staff. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Knowledge of standard office software is essential, including proficiency with word-processing, spreadsheet and database software (e.g., Microsoft Office and MAC preferred). Ability to multi-task and/or coordinate multiple assignments is required. Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required.
Preferred Qualifications: Bachelors degree and 2 years experience. Previous clinical experience administering office operations in a healthcare setting preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
NYU Langone Medical Center, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of... only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.NYULMC.org.