The Contract Manager advances the mission of Melwood as an integral team member of the Contracts and Procurement department. The purpose of this position is to administer contracts and subcontracts held by Melwood, from solicitation to close-out, ensuring compliance and cohesiveness in departmental operations and the work product.
The primary function of the Contract Manager is to develop proposals, prepare, evaluate, negotiate, award and administer assigned contracts and subcontracts, and coordinate with Melwood customers, subcontractors, vendors, and other departments which are interrelated with the Contracts Administration function.
KEY RESPONSIBILITIES *1. Administer various types of contracts and subcontracts including Firm Fixed Price, Time and Material (T&M), Indefinite Delivery Indefinite Quantity (IDIQ), Master Service Agreements (MSA) and Task Orders from solicitation to closeout, including the management of contract modifications and routine tracking and correspondence in accordance with the FAR, other government statutes, negotiated contract terms and conditions, and company policy and procedures.
*2. As a member of the Contracts and Procurement team, work together to ensure seamless exchange of information, proactively working toward quality contract performance / financial success and achievement of Melwood goals and objectives.
*3. Administer contractual activity to include contracts, modifications, MSAs, BPAs, POs, SOWs, TOs, IDIQ, Extra Work, etc. Develop and manage systematic tracking of necessary items, i.e. pricing, invoicing, administration and contract deliverables, for successful and effective contracts management.
*4. Maintain current and accurate Contract Status Report, and other tracking tools for contracts / subcontracts to assist in effective operations management.
*5. Prepare proposals, including SourceAmerica pricing packages, for contracts and subcontracts (new and follow-on). Coordinate input from operational staff to ensure all portions of the proposals are completed in an accurate, timely and properly formatted manner. Articulate and write sound Basis of Cost documents to facilitate successful negotiations.
*6. Monitor, in coordination with Program Managers, Operations Managers, and Finance, performance against the cost allocation and contract requirements in order to anticipate changes in contract funding or scope of work, including requests for equitable adjustment.
*7. Provide sound advice and guidance regarding contract requirements.
*8. Develop solicitations for subcontracts, evaluate proposals, perform cost or price analyses, perform due diligence for source selections, negotiate, award and manage subcontract agreements and modifications with applicable flow-down requirements, in accordance with FAR, and company policies.
*9. Maintain contract management tracking for assigned contracts and subcontracts. Monitor all contracts and subcontracts currently assigned and offer assistance when appropriate to preclude delays or deficiencies in delivery of service. Maintains necessary contract and subcontract electronic and hard-copy records in an up-to-date and organized manner, in accordance with standard operating procedures.
*10. Provide all relevant information to the appropriate operational staff for implementing and monitoring each contract, ensuring smooth handoff from award to contract execution. Ensure all operational managers are aware of information exchange that is required to/from them.
*11. Ensure processing of accurate and timely invoices for payments in compliance with contract terms. Ensures properly authorized payments to vendors and subcontractors.
*12. Review and analyze monthly Accounts Receivable records, with input and coordination from finance and operational staff, work with the customers to ensure payments are received in a timely manner. Recommend actions to obtain payments, correct variances or inaccuracies.
• Bachelor’s degree in Business or related field • Seven (7) years’ progressively independent Contracts Administration experience, with emphasis in federal government contracting • CPCM, CFCM or other relevant certification preferred • Proficient Microsoft Office skills (Word, Excel, Power Point) • Effective oral and written communication, customer service, time management, and problem solving skills
Melwood is a 501 (c) (3) nonprofit created in 1963 to serve people with disabilities. Melwood servers more than 2100 people with differing disabilities in the greater Washington, DC area. Melwood offers employment for more than 1000 people with disabilities at more than 70 contract sites around the Washington region.