Advertised Summary Job Description: Reporting to the University Chaplain and the Vice Provost for Administration and Planning, the Departmental Administrator is responsible for the day-to-day financial operations of the department and assists with all administrative matters related to the operations of the Office of the University Chaplain as well with special projects associated with the Office.
Responsibilities: 1.Financial Management a.Responsible for all non-salary financial transactions for the Office of the Chaplain via the university's ARC (Accounting and Reporting at Columbia) system. Ensures that all payments to vendors are made in a timely manner and communicates with vendors on payment status. b.Responsible for budget preparation in consultation with the University Chaplain. Implements accounting and finance practices to assist in meeting budgetary objectives. c.Works closely with the Office of the Vice Provost for Administration and Planning on the annual Budget Submission and year-end financial close for the Earl Hall Center. d.Oversees and reconciles all departmental accounts and divisional grants e.Assists with funds management, resolves financial problems and account discrepancies f.Maintains financial records, develops reports and provides financial analysis as needed
2.Human Resources a.Works with the University's Central HR Office, to interpret HR policies on various topics and resolve routine personnel matters, escalating complex issues as appropriate. b.Manages the recruitment of the professional staff at Earl Hall, including internal (Jobs At Columbia) job postings and external publications, as well as employee on and off-boarding c.Prepares and processes all employee transactions, including new hires, promotions, transfers, terminations and leaves. Coordinates the transmission of transactions to the appropriate university offices. d.Manages student Casual and Work-study recruitment and payroll processes; supervises student staff e.Troubleshoots payroll issues, processing salary distributions, cost transfers and clearing payroll suspense on a regular basis. f.Maintains employee records and manages time and attendance process for Earl Hall staff
3.Administration a.Provides administrative support to the University Chaplain b.Assists with data gathering and materials preparation c.Assures an office environment that is sensitive and responsive to the needs of the University's varied constituencies
4.Operations a.Works with the Chaplain to manage all purchasing and capital equipment for the office b.Collaborates closely with the University's Events Management Office to oversee departmental facilities work orders including space utilization for internal and external group rentals and student and events. Manages the logistics and staffing for Earl Hall mission-driven events. c.Works with central university offices including Human Resources, Purchasing, Controllers, and Facilities Management as well with external organizations, other universities and government agencies as appropriate.
Performs other duties as assigned
General Minimum Qualifications: Bachelor's degree required. Minimum of four years' related experience also required.
Additional Specific Minimum Qualifications: - Ability to work evening and weekend hours - Strong verbal, written and quantitative skills essential - Capable of independent work coordinating multiple responsibilities often with competing priorities - Must possess strong interpersonal skills and be able to work collaboratively - Must demonstrate respect for and understanding of services in different houses of worship and be able to work in a nonsectarian interfaith environment - Must exercise good judgment and maintain confidentiality - Must be detail-oriented and have strong organizational skills - Excellent computer skills, including experience with or willingness to learn creating and managing spreadsheets with Excel
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.