The Human Resources Coordinator (HRC) provides support to their designated operational regions. This position carries out responsibilities across a broad range of HR-related functions to include talent acquisition, policy guidance, employee records management, performance management, HR reporting. The HRC will assist and work closely with regional HR management on all day-to-day HR duties and special projects, as needed.
Talent Acquisition & Onboarding
Review/QA non-clinical job requisitions in applicant tracking system (iCIMS) and set approval routing.
Post approved positions to job boards.
Coordinate with outside staffing agency service (Scout) on all temporary and direct placement agency requests.
Perform searches for qualified job candidates, using sources such as Internet recruiting resources, media advertisements, job fairs or employee referrals.
Review employment applications and job requisitions to match applicants with job requirements. Refer qualified job applicants to hiring managers, making hiring recommendations when appropriate.
Pre-screen and phone interview job applicants for key and exempt-level positions to obtain information on work history, training, education, or job skills.
Submit offer recommendations for approval routing using iCIMS or Key Compensation Sheet (as needed).
Extend formal offers to selected candidates. Answer candidate’s questions related to Company policies, compensation and benefits.
Initiate reference or background checks on job candidates with approved offers.
Ensure I-9 forms are completed correctly and timely.
Responsible for the full on-boarding process via iCIMS for new hire employees to include all hiring-related paperwork and notifications to relevant departments.
Provide general assistance with questions related to Company and human resources policies, procedures, laws, standards, or regulations.
Train managers on various systems and processes such as Timekeeping/Empower and PAF/Employee Status Change processes etc.
Maintain current knowledge of Equal Employment Opportunity (EEO) guidelines and laws, such as the Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), Fair Labor Standards Act (FLSA), etc.
Employment Records Management
Review employment action requests to ensure justifications are clear, complete and sufficient for leadership review. Prepare employment actions via Personnel Action Form (PAF) or applicable HRIS system for events, such as salary or bonus changes, status changes, leaves, transfers, or promotions.
Provide assistance with annual performance evaluation, merit and equity cycles. Audit employee information in Performance Evaluations and merit system to ensure accuracy. Send email communication reminders to supervisors related to cycle procedures and approval timelines. Assist supervisors with questions related to merit system
Leave of Absence (LOA) Management
Assist HRG with medical, military, personal and administrative LOA processing and management.
Review bi-weekly LOA report. Identify employees reaching 90- and 120-days on LOA.
Draft applicable Leave letters and ensure delivery to employees.
Partner with HRG on leaves in excess of 120-days.
Prepare documentation and represent organization at unemployment hearings and investigations.
Offer exit interviews and ensure that necessary employment termination transactions and paperwork are completed
HR Reporting and Projects
Prepare data for annual operational reports such as EEO-1, SOX audit.
Serve as team member on various departmental or cross-functional projects.
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Associates Degree preferred.
• 3-5 years previous administrative experience required. • Previous experience supporting a human resources department preferred. • Excellent organization, communication and interpersonal skills. • Ability to convey a positive and professional image to applicants and employees. • Ability to work under pressure while maintaining a positive and helpful attitude. • Ability to appropriately handle sensitive and confidential information. • Fluent in various software packages, including MicroSoft Word, Excel, and PowerPoint.
MEDNAX IS AN Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
MEDNAX has grown from a single medical practice to a trusted health solutions partner with more than 10,000 employees and a presence in 50 states. Through our family of companies, we provide:
•Physician services spanning the continuum of patient care
•Revenue cycle management solutions
•Performance improvement consulting