The Office of Research and Sponsored Programs at UM-Flint seeks a dynamic and experienced research administrative specialist to support it growing portfolio of research and sponsored programs. The research administrative specialist with a fundamental understanding of grant and contract administration, knowledge and experience in project management, and developing communication and training materials to support the outreach and process improvement efforts of the office. The successful candidate will work collaboratively with departmental and college-level administrative personnel across all academic discipline areas on the Flint campus and central administrative personnel in the Office of Research and Sponsored Programs in Ann Arbor.
Provide general administrative support for the office and assist UM Flint faculty in proposal preparation and post-award management, and general communication and outreach. Act as a liaison between the Principal Investigator, their departments Colleges and the Office of Research and Sponsored Programs. Coordinate all other pre-award activities for proposal preparation. Assist in the preparation of budgets and budget justifications, creating proposal applications in eResearch, working with various sponsor systems for submission such as NSF Fastlane and grants.gov. Review and monitor all proposals to meet agency, government and university guidelines, published timetables and deadlines.
Provide post-award support to the UM Flint faculty including: review project awards for accuracy, monthly balances and projections, account reconciliation, and manage the project close-out process. Process budget re-allocations, journal entries, Uniform Guidance reports and Financial Status reports. Arrange subcontracts and sub-grants between principal investigators and external-partner universities, agencies and institutions. Maintain communications with faculty/staff to ensure compliance with grant provisions.
Assist in the creation and dissemination of communication materials from the Office of Research. Assist in the organization and implementation of training workshops. Assist in the organization and implementation of internal faculty research competitions. Create, edit and maintain documentation for internal funding competitions; including fund descriptions, guidelines, scoring rubrics, and website information, manage submission process for internal funding competitions.
Bachelor’s degree in a relevant field (ie. business, public finance, accounting, etc.) and a minimum of 3 years of experience in complete administrative research processes in a university setting. Experience in business training and communication, knowledge and experience in project management, experience with private or government-funded grants, contract or other sponsored activities. Organized, forward-thinking and able to solve problems. Demonstrated ability to communicate and work collaboratively with people at all levels of the organization; demonstrated ability to interact effectively in a team setting; a courteous and professional demeanor; ability to manage multiple tasks, tolerate ambiguity and work to deadline; demonstrated excellence in customer service with high attention to detail and follow-through. Act as a primary liaison between principal investigators and administrative support, other university administrators, the Office of Sponsored Projects, and all sponsors.
Preference is for a candidate with a background in financial management, including knowledge and skill with various financial reporting tools or electronic research administration. Professional training or certification in research administration. Experience with Grants.gov, NSF Fastlane, and other eRA electronic research administration systems. Experience with all types of award mechanisms, including grants, contracts, subcontracts and cooperative agreements. Understanding of database and web communication tools and process improvement training.
The University of Michigan is an equal opportunity/affirmative action employer.
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For..." survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.