The Johns Hopkins Center for a Livable Future (CLF) is an interdisciplinary academic center dedicated to conducting research and communicating information about the complex interrelationships among diet, food production, environment and human health, to advance an ecological perspective in reducing threats to the health of the public and to promote policies that protect health, the global environment and the ability to sustain life for future generations. Founded in 1996, CLF is a dynamic center with more than 50 staff members and student research assistants. CLF is seeking an experienced individual to work closely and collaboratively with the center's fin/admin team and the Department of Environmental Health Sciences' (EHS) Business Office in providing effective financial management of funds supporting the center. This position will be responsible for the implementation of both sponsored and non-sponsored financial and administrative activities related to the center and will report directly to the Center Administrator.
The primary roles and responsibilities of the job include the following:
Pre-Award activities: Prepare and review grant and contract proposals. Provide guidance to Principle Investigators (PIs) regarding the interpretation and anticipated implications of applicable grant terms and conditions. Prepare and assist in the development of the proposal and reporting budgets and budget justifications. Review budget justification for appropriateness and completeness of content. Use appropriate costs rates such as indirect and benefit rates including cost recovery for mandatory F&A waivers as approved by EHS Business office, when necessary. When applicable, check mathematical correctness of subcontract proposals from other institutions. Ensure compliance with all relevant university and/or foundation and government agency regulations and restrictions. Ensure that all needed information/documentation for grant proposals, new and continuing projects, is properly presented and uploaded in COEUS and for final review and approval by the EHS Business Office. Track proposals and other sponsored research documentation through the signature/approval processes to ensure that deadlines are met. Develop a database to maintain both currently active and other pending support for all CLF staff. Advise PIs regarding any changes in sponsored research policies. Serve as a liaison between EHS Business Office/ORA, the PI, CLF staff and funding agencies.
Post-Award activities: Working closely with CLF program staff, allocate budgets for new and continuing awards. Reconcile monthly financial statements for assigned accounts in accordance with University protocol / guidelines. Using SAP and Excel, prepare financial reports and analysis as needed. Provide monthly financial/reconciliation reports to PIs and directly address any issues, and meet with PIs and CLF's Center Administrator on a regular basis (at least quarterly) to discuss the financial status of grants, gifts and contracts and any changes that might be required or upcoming submissions. Make necessary expenditure cost transfers to ensure accurate, allowable charges. Prepare payroll documents for EHS Business Office to allocate salaries to assigned budgets, reconcile salary support monthly to ensure theses remain within projected budgets and comply with percent effort reporting. Work directly with the EHS Business office and/or sponsored projects shared services to ensure that all financial reporting is accurate and submitted to funding agencies in a timely fashion.
Non-Sponsored: Work closely with CLF Program leadership in preparing budgets for gift agreements. Oversee reconciliation of and manage assigned non-sponsored accounts. Ensure accuracy of monthly expense coding by the budget specialist using internal tracking system. Develop and prepare financial reports for forecasting and results analysis for faculty. Meet with faculty and center administrator on a regular basis regarding account status.
Other: Enter weekly timesheets for student research assistant and casual employees. Oversee accurate and timely completion of internal CLF approval documents (i.e., Activity Brief Approvals, Research Brief Approvals, and Travel Requests) and maintain tracking system for reconciliation of the subsequent expenses. Provide back up support for travel reimbursements, purchasing, and online payments. Perform other duties as required.
Education/Experience:Bachelor's degree in finance, accounting, or related field required. Minimum three (3) years of progressively responsible experience in a related administrative/financial position, preferably in an academic setting. Additional related experience may substitute for some education. Additional graduate level coursework may substitute for some experience.
The ability to make independent judgments and to act on decisions on a daily basis required. Ability to work for long periods of time without direction, prioritize own work, work with flexibility on several tasks simultaneously and to meet concurrent deadlines. Must be organized and demonstrate ability to work independently and well as member of a team. Ability to interpret financial reports. Strong organizational skills, analytical and problem solving. Strong attention to detail required to ensure accuracy. Must have strong communication skills, both oral and written and be able to maintain strict confidentiality in financial management matters. Proficiency in the use of software applications, databases, Excel, and Word required. Must effectively interact with all levels of JHU employees, students, donors, and vendors.
Preferred Qualifications: Strong knowledge of SAP preferred. Experience in a research or university setting preferred.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.