Stafford Properties, an Atlanta based company, is seeking an experienced Commercial Property Manager to manage a substantial portfolio of retail centers located across the Southeast. The Property Manager is charged with the day-to-day tasks that ensure the commercial properties are well maintained and operated and compliant with property management agreements and company standards. This position requires travel. Residential Property Management experience will NOT be considered.
Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner, and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolution of the issue.
Develop and maintain positive owner relationships. Provide ownership with a summary of operations, including variances to the budget, tenant issues, and capital projects.
Conduct regular inspections of the property and tenant spaces to ensure compliance with leases and the proper upkeep of the property.
Review and reconcile Common Area Maintenance (CAM) recovery charges and ensure they are submitted for payment in a timely and accurate manner.
Contract for and supervise all vendors and personnel working at the property to maintain a high standard of performance in accordance with the terms of contracts and the expectations of the owners and tenants.
Ensure timely collection of rents from tenants due under lease agreements, follow up on delinquent payments and recommend and coordinate legal action as necessary.
Organize, prepare and attend annual meetings for Property Owners Associations.
Assist in marketing and procurement of new property management opportunities.
Review and approve invoices for operating expenses and maintenance work orders.
Prepare and execute annual operating budgets for each property.
Develop scopes of work for capital projects such as roof or parking lot replacements, bid all work, and coordinate the execution of these projects.
Review of monthly financial statements and prepare variance analysis comparing actual income and expenses to budgeted levels.
Provide information to insurance carriers for building and rental values and report any liability claims against the properties or owners. Bid out insurance policies and track policy expirations.
Oversee and administer tenant move ins and move outs, including reviewing leases, preparing lease abstracts and conducting final inspections.
Responsible for maintaining key system and building/property security.
Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy. Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.
Understand and effectively manage and enforce the requirements of lease agreements, restrictive covenants and other documents governing the properties
Special projects may be assigned as needed
Bachelor’s degree preferred
Minimum 3-5 years of experience in commercial real estate required
Commercial real estate license required
Strong knowledge of commercial retail buildings
Solid understanding of commercial leases
Budgeting and financial reporting expertise
Advanced skills in Microsoft Office software (Excel, Word, Outlook)