Associate Director Pre-Award Research Administration - Office of the Vice Provost-(17001640)
The Office of the Vice Provost for Research (OVPR) is responsible for overseeing the Offices of Research Administration, Sponsored Programs Accounting, Technology Transfer and Industry Collaboration, and Research Development; programs for the use of animals in research and teaching, the protection of human subjects in research, and the use of infectious agents and recombinant DNA on all three campuses (Boston, Grafton, and Medford); the Division of Laboratory Animal Medicine on the Boston and Medford/Somerville campus; and implementation of the University's policies on scientific integrity, conflict of interest in research, and other areas that support research. The OVPR ensures that the services and resources provided by the units under its direction meet the needs of the research community and, in cooperation with the Vice President for Finance, satisfies the requirements of laws and regulations that govern research, protecting the University's interests. This includes policy development, strategic planning, and oversight. OVPR staff work with school deans and other administrative offices to ensure that the resources are available, systems are in place, and the environment is conducive to research. OVPR staff also work closely with the research leadership of the schools and Tufts Medical Center to promote cooperation, collaboration, and sharing of resources and to maintain a positive working relationship between the schools and with the hospital. The OVPR maintains close working relationships with faculty and department chairs in order to keep abreast of the needs and direction of research and to foster an environment of open communication and responsiveness.
Under minimal supervision and with extensive latitude for the use of initiative and independent judgment, the Associate Director plays a leadership role at the Office of Research Administration (ORA) on the Medford/Somerville Campus, ensuring excellent customer service and operational effectiveness. S/he collaborates with the other Associate Directors in both Medford and Boston ORA to achieve consistency of application of internal processes and alignment of pre-award services. The Associate Director provides expert support to faculty and staff and facilitates application process via proposal review, approval, and submission. S/he reviews and negotiates terms and conditions of sponsored project awards and is authorized to sign all proposals, agreements, grants, and contracts for sponsored projects in any amount. S/he mentors department research administrators and junior staff on complex research administration issues and in proposal preparation and compliance. Duties also include proactive outreach to faculty, facilitating multidisciplinary collaborations between all three Tufts campuses, and non-financial post award services. The Associate Director works in partnership with other administrators and faculty members to advance the goals of the Medford/Somerville Campus and collaborates and coordinates with the post-award office, other offices within the OVPR, and with Corporate and Foundation Relations Office to facilitate seamless approach to management of proposals and awards. The decisions of the Associate Director have a direct impact on the University and department as terms and conditions of the awarded funding legally bind the University, affect the researchers and faculty members, and influence the University compliance.
Bachelor's Degree and a minimum of 8 years of experience in grants and contracts administration in a university, hospital, or non-profit research setting.
Demonstrated management experience and exceptional skills in change management and cross-functional versatility.
Strong leadership and communication skills.
Experience of working with senior leadership and all relevant external and internal constituencies such as sponsor agencies, diverse faculty, research and administrators.
Comprehensive knowledge of federal regulations and experience in managing compliance and interpreting and applying university and sponsor policies and procedures.
Proficiency with proposal review and electronic proposal submissions.
Demonstrated success and strong ability with contract negotiation.
Designation of Certified Research Administrator (CRA) or Certified Pre-Award Research Administrator (CPRA).
Knowledge of award financial management.
Familiarity with Tufts systems and experience of working with Tufts research administration process.
Experience in institutional process, policy and procedure development.
Ability to coach for change.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.