Temporary Executive Assistant to the Vice Chancellor
Location: District Wide - Location
The Position: Under the direction of a Vice Chancellor, serve as administrative assistant to the Vice Chancellor, performing a wide variety of specialized, difficult and responsible administrative, secretarial, and clerical functions, and support a wide range of complex programs, projects and operations in which contacts must be tactfully handled. Oversees and coordinates the day-to-day office operations, as well as occasional special events; supervises and schedules work of subordinate clerical staff. Act as the primary point person for the Vice Chancellor for both internal and external contacts, and dealing with and resolving the less complex issues and problems that arise and relieving the Vice Chancellor of a wide variety of complex and routine administrative details on issues not requiring the immediate attention of the Vice Chancellor.
Major Responsibilities: EXAMPLE OF DUTIES Serve as confidential assistant to the Vice Chancellor, performing a wide variety of difficult and complex administrative and secretarial duties and operational duties requiring careful coordination and administration, while relieving the Vice Chancellor of routine administrative details. Promote and maintain positive staff relations; screen incoming calls; greet and direct visitors, faculty and staff; maintain good public relations with college and community. Serve as liaison between Vice Chancellor and Chancellor, Board, College Presidents, Vice Presidents, Vice Chancellors, academic and classified staff on campus and throughout the District. Communicate and interact with a wide variety of people, including other campus officials, representatives of the State legislature and administrative staff, government officials, representatives from national organizations, accrediting commissions staff, representatives from private business, industry, the media, and the general public; exercise considerable judgment in decision-making and the answering of inquiries and directing people to proper person or department for resolution of issues.
Qualifications: Knowledge of:Computer software including word processing, PowerPoints, spreadsheets, databases and imaging presentation suites of application software.English usage, grammar, spelling, punctuation, and vocabulary.Modern office practices, procedures, and equipment.Oral and written communications skills.Principles and practices of administration, office management, employee supervision and training.Procedures and practices used in budget analysis, preparation and maintenance.Skills and Abilities:Assemble diverse data and prepare reports.Compose difficult correspondence and reports independently.Coordinate special events.Deal with constant interruptions.Effectively relieve the manager of routine administrative details.Establish and maintain effective working relationships with others.Ability to be detail oriented, have the ability to perform multiple tasks and have excellent time management and organizational skills, and meet schedules and timelines.Ability to compose correspondence, reports, coordinate special events and maintain accurate files.Ability to work well under a high degree of pressure and shift priorities on a daily basis; ability to work with constant interruptions and maintain composure during stressful and urgent situations.
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.
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The San Diego Community College District serves 130,000 students annually through three two-year colleges and six Continuing Education campuses. The three colleges, San Diego City, Mesa, and Miramar colleges, offer associate degrees and certificates in occupational programs that prepare students for entry-level jobs, and arts and sciences programs that transfer to four-year colleges and universit...ies. Continuing Education offers adults the opportunity to renew their learning experiences through noncredit vocational, basic skills, life skills and enrichment classes at sites throughout the city. The District also provides education to over 145,000 service personnel at military bases in 24 states.
The Continuing Education campuses offer adults the opportunity to renew their learning experiences through noncredit vocational, basic skills, life skills, and enrichment classes at sites throughout the city. A number of special programs are unique to the city, including KSDS-FM all-jazz radio, the Center for Competitive and Applied Technologies, and the Workplace Learning Resource Center.
The San Diego Community College District is governed by its five-member, locally elected Board of Trustees and three student members serving on a rotating basis. Shared governance activities involve faculty, students, and staff in the development of solutions to key policy and budget issues. The five trustees are elected in even-numbered years to four-year terms by the voters of San Diego. The Chancellor, the District's chief executive officer, is responsible for carrying out the policies approved by the Board of Trustees.
The District is in the midst of $1.555 billion in new construction and renovations at the three colleges and Continuing Education campuses throughout the city.
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